Entourage 2008 for Mac Essential Training
Illustration by Richard Downs

Creating groups


From:

Entourage 2008 for Mac Essential Training

with Garrick Chow

Video: Creating groups

If you find that you often have to send the same e-mail to several different people, for instance if you have to email everybody on your team at work at the same time, instead of creating a new e-mail and then dragging in everybody's names individual or typing them out by hand, it's much better to create an e-mail group in Entourage. And a group is simply a collection of contacts that you can just email at all the same time, pretty easy to do and there are a couple of ways to create your group. Let's say for instance that I am working with a group of people at Lynda.com. Now, I can create a new group by first selecting the people that I want to add to the group. So I will grab Lenny and Carl and say Jane here.
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  1. 1m 4s
    1. Welcome
      1m 4s
  2. 14m 51s
    1. The toolbar
      5m 21s
    2. The Favorites bar
      2m 13s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 20s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 46s
  4. 27m 51s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 46s
    3. Display and search options
      6m 52s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 21s
    6. Exporting contacts
      4m 25s
  5. 24m 1s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 58s
    3. Sending and receiving invitations
      6m 37s
  6. 33m 41s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 19s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 53s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 32s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 18s
    5. Replying to email
      2m 43s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 10s
    1. Checking for new mail
      3m 9s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 57s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 22s
  9. 16m 30s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 36s
  10. 23s
    1. Goodbye
      23s

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Watch the Online Video Course Entourage 2008 for Mac Essential Training
3h 17m Beginner Feb 29, 2008

Viewers: in countries Watching now:

From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.

Topics include:
  • Creating and configuring new accounts
  • Making Entourage the default email application
  • Importing contacts from other applications
  • Syncing with Apple Address Book and iCal
  • Managing events
  • Flagging items as to-dos
  • Writing and sending email
  • Receiving and saving attachments
  • Creating a new project in the Project Center
Subject:
Business
Software:
Entourage
Author:
Garrick Chow

Creating groups

If you find that you often have to send the same e-mail to several different people, for instance if you have to email everybody on your team at work at the same time, instead of creating a new e-mail and then dragging in everybody's names individual or typing them out by hand, it's much better to create an e-mail group in Entourage. And a group is simply a collection of contacts that you can just email at all the same time, pretty easy to do and there are a couple of ways to create your group. Let's say for instance that I am working with a group of people at Lynda.com. Now, I can create a new group by first selecting the people that I want to add to the group. So I will grab Lenny and Carl and say Jane here.

Now, I am doing this by holding on the command key or the Apple key on my keyboard and clicking these contacts so I can select non-continuous contacts this way. With them selected, I am going to go out to the new menu and click the little arrow next to it and choose Group. So you can see this creates this untitled group here and the names that I had selected are already in here. I do want to give this group a name so I know what this group is when I go to use it. This might be the group of people that I work with on the newsletter so I can call this the Newsletter Group. Now, if I want to add any additional names here, I can just simply click on the blank space, it says type a name or address here.

So if there is somebody else on the team that I want to add here, I start typing first couple letters of their name and you can see the Entourage pulls up any names that match with our type so far. So Philip has come up here and because he has two e-mail addresses, we have either the Jollybricks.com address here or the Lynda.com address here, I can select one or the other. Since this is work related, I will select the Lynda.com address. And if I am done, I can just close this and save it. So now, I have a group saved here in Entourage. So if I go out to send an e-mail, if I come out to e-mail, choose a new mail message and I just start typing newsletter, you can see that my newsletter group appears right here these four recipients and I can just click out of there and it will automatically go to these people.

Let me just discard this, I am not really going to send an e-mail. Let's go back to my Address Book here. Alright, so I am going to find my newsletter group which is right here. Let me double-click that to open it up again. Couple options though we have here, first of all, we see don't show addresses when sending to group. This will be important to check if you want to hide everybody's e-mail addresses from each other when you are sending out a mass e-mail. This is especially important if you are sending out e-mails to people who aren't necessarily related to each other or don't even know each other, like for instance, if you are collecting e-mail addresses for a charity drive that you are organizing, you don't want to send out an e-mail that has all of the people on your mailing, these e-mail addresses in plain view.

So you can hide that by showing don't show addresses when sending to group. If you need to edit your group, it's very easy. If you want to remove somebody, simply click on their name, delete it or double-click their name to go into their card if you need to make any changes to their actual card. If you accidentally delete somebody, notice there is no undo option, but what you can do is close - group, but don't save it. That way, your changes won't be saved, and if I go and look at that again, you can see that Philip is still in there. So you can see that your groups appear right here in your main Address Book and you can always get to them simply by double-clicking on them.

So pretty easy to do, but also very convenient to have. If you often find yourself emailing a large group of people, put them into an actual group here on Entourage, it will make your life a lot easier.

There are currently no FAQs about Entourage 2008 for Mac Essential Training.

 
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