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Time Management Fundamentals
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Consolidating multiple voicemail accounts


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Time Management Fundamentals

with Dave Crenshaw

Video: Consolidating multiple voicemail accounts

How many voicemail accounts do you have? No matter how many voicemail accounts that you have, your goal should be to get to where you only need to check one place for all voicemail. The simplest way to do this is to set up call forwarding on one of your phone lines. For instance, if you have a work voicemail and a cell phone voicemail, set either your work phone to forward to your cell phone if the call isn't answered, or set your cell phone to forward to your work phone number if the call isn't answer.
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  1. 3m 31s
    1. Welcome
      51s
    2. Getting the most from this course
      2m 4s
    3. Using the handouts and exercise files
      36s
  2. 3m 35s
    1. Making a lasting change
      1m 44s
    2. Finding your personal motivation
      1m 51s
  3. 6m 16s
    1. Addressing the myth of multitasking
      3m 12s
    2. Understanding the consequences of multitasking
      3m 4s
  4. 7m 48s
    1. Understanding principle 1: Space
      2m 46s
    2. Understanding principle 2: Mind
      1m 47s
    3. Understanding principle 3: Time
      3m 15s
  5. 26m 17s
    1. Taking inventory of your gathering points
      2m 37s
    2. Narrowing your gathering points
      3m 46s
    3. Setting up an inbox gathering point
      2m 23s
    4. Working with a portable inbox
      2m 49s
    5. Getting the most from a notepad
      2m 35s
    6. Consolidating multiple email accounts
      2m 34s
    7. Consolidating multiple voicemail accounts
      2m 56s
    8. Establishing a wild card gathering point
      2m 47s
    9. Separating work and personal gathering points
      2m 21s
    10. Taking the next step toward controlling your space
      1m 29s
  6. 11m 24s
    1. Selecting your mind clearing options
      5m 13s
    2. Clearing your mind using mental triggers
      3m 23s
    3. Setting a mind-clearing schedule
      1m 54s
    4. Taking the next step toward keeping your mind clear
      54s
  7. 14m 2s
    1. Choosing the right calendar for you
      4m 4s
    2. Using your calendar effectively
      3m 55s
    3. Saying no to others
      3m 5s
    4. Saying no to yourself
      2m 58s
  8. 4m 21s
    1. Preparing for action
      4m 21s
  9. 14m 12s
    1. Preparing to gather
      2m 40s
    2. Gathering to your inbox: At your desk
      6m 30s
    3. Gathering to your inbox: Elsewhere
      3m 49s
    4. Dealing with full inboxes
      1m 13s
  10. 31m 2s
    1. Mastering the "what, when, where" processing system
      3m 11s
    2. Processing question 1: What is the next step?
      3m 22s
    3. Processing question 2: When will it be done?
      4m 33s
    4. Processing question 3: Where is its home?
      3m 49s
    5. Filing made simple
      4m 4s
    6. Processing your first inbox
      7m 27s
    7. Setting your processing schedule
      4m 36s
  11. 18m 31s
    1. Applying "what, when, where" processing to email
      1m 53s
    2. Setting up an email resource folder
      2m 58s
    3. Creating email rules or filters
      4m 14s
    4. Processing email
      5m 8s
    5. Processing email vs. checking email
      4m 18s
  12. 18m 1s
    1. Understanding "you time" vs. "work time"
      4m 9s
    2. Establishing "most valuable activities"
      2m 44s
    3. Identifying your most valuable activities
      3m 39s
    4. Budgeting time for your most valuable activities
      4m 11s
    5. Using your time budgeter
      3m 18s
  13. 1m 38s
    1. Maintaining your productivity gains
      1m 38s
  14. 3m 0s
    1. Dave Crenshaw on getting himself organized
      3m 0s

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Time Management Fundamentals
2h 43m Appropriate for all Mar 31, 2011 Updated Oct 19, 2011

Viewers: in countries Watching now:

Effective time management is an indispensable skill. In Time Management Fundamentals, Dave Crenshaw explains how to sensibly allocate time in order to achieve greater productivity. Dave details a set of principles for staying organized, consolidating the workspace, keeping a clear mind, and developing a time budget. Also covered are techniques for managing a full inbox, processing email, and reserving time for the most important activities. Exercise files accompany the course.

Topics include:
  • Understanding the principles of productivity
  • Avoiding the pitfalls of multitasking
  • Practicing mind-clearing techniques
  • Saying no with tact
  • Choosing the appropriate calendaring software
  • Mastering the What, When, Where processing system
  • Processing email vs. checking email
  • Maintaining productivity gains
Subjects:
Business Productivity Business Skills Time Management Leadership Management Education Student Tools Teacher Professional Development
Software:
Entourage Outlook Outlook for Mac Google Calendar
Author:
Dave Crenshaw

Consolidating multiple voicemail accounts

How many voicemail accounts do you have? No matter how many voicemail accounts that you have, your goal should be to get to where you only need to check one place for all voicemail. The simplest way to do this is to set up call forwarding on one of your phone lines. For instance, if you have a work voicemail and a cell phone voicemail, set either your work phone to forward to your cell phone if the call isn't answered, or set your cell phone to forward to your work phone number if the call isn't answer.

In this way only one voicemail account will be used, and you only have to check one of those voicemails. Another option--and this works for some people--is to delegate the responsibility of checking the voicemail. For instance, if one of your voicemail accounts is a home voicemail, but your spouse does most of the checking right now, see if you can delegate the responsibility for checking all of the voicemail to your spouse. Or perhaps if you have an assistant, you could have them check your voicemail for you.

These examples may not apply in your particular situation, but this as an option for some. Another option is to eliminate the need for voicemail completely. How do we do that? Well, some office phone systems are now advanced enough so that when someone leaves a voicemail it forwards the voicemail as an audio attachment in an email. This actually eliminates a gathering point, because even though you can check your voicemail through that system, you don't need to. It's now pushed all of your voicemail into the email gathering point, eliminating the need to even check voicemail as a separate gathering point.

There are also several systems available now that can replace your cell phone voicemail and will also forward the audio file, or even a transcription of the call, to your email account. For just two examples, Google Voice provides this functionality of recording voicemails as attachments and sending them to your email account. YouMail is a service that can replace your cell phone voicemail and create a transcription of voicemails left and send you an MP3 as well.

New services come online monthly that provide comparable features. By searching for a 'voicemail transcription' or 'voicemail to email' you can explore these options. However you decide to handle your voicemail, it's important for you to get down to one, or even zero, voicemail accounts. Doing this will increase your efficiency by reducing the number of switches that take place in your day of going back and forth between multiple voicemail accounts.

Right now, please write down all of the voicemail accounts that you're currently using and decide how you're going to consolidate them into one, or no, voicemail accounts.

Find answers to the most frequently asked questions about Time Management Fundamentals.


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In the recommended resource list, you suggest that we get stacking trays.
What are these to be used for?
These trays provide the option to create more "homes" as needed. Some
example homes that others have created using these trays include: Outbox
(for another person), To Be Shredded, or Reading Pile.
 
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