New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Consolidating multiple email accounts

From: Time Management Fundamentals

Video: Consolidating multiple email accounts

Email has become a part of our everyday lives, although some people wish it was less so. In a later video, I'll show you how to reduce the amount of email you have to deal with in a day. Right now, I just want to help you reduce the number of email gathering points you may have. To keep your gathering points down, I recommend you have only one email inbox. This means that if you have multiple email accounts, for instance, a Gmail account, a Hotmail account, a Yahoo! account, a corporate account, no matter how many accounts you have, you want them all to go into one email inbox.

Consolidating multiple email accounts

Email has become a part of our everyday lives, although some people wish it was less so. In a later video, I'll show you how to reduce the amount of email you have to deal with in a day. Right now, I just want to help you reduce the number of email gathering points you may have. To keep your gathering points down, I recommend you have only one email inbox. This means that if you have multiple email accounts, for instance, a Gmail account, a Hotmail account, a Yahoo! account, a corporate account, no matter how many accounts you have, you want them all to go into one email inbox.

Because there are so many kinds of software programs available for handling email, it's not practical for me to give you a full walkthrough in this training of how to consolidate accounts for every program. There are resources available on lynda.com that will help you to understand these various email programs better, and I encourage you to take those courses. However, what you'll want to do right now is, if you have many email accounts, combine all of those into one central email program.

Some people may be concerned by this concept, feeling they want to keep work and personal separate. Now if there are legal considerations behind that, or if your work requires you to keep them separate, then you're going to have to have an extra gathering point, and there's really no way that we can avoid that. But if you have the ability to combine work and personnel, I highly recommend it. You'll actually gain a much greater amount of efficiency and productivity if you deal with both personal and work at the same time when it comes to processing.

By handling all of your emails in one spot, you'll get into a rhythm of making those decisions faster and easier. Also keep in mind that most email programs also give you the flexibility of being able to respond to an email using the account that it was sent to you. You can also have separate signatures that automatically go out depending on which account you're using. For instance, you can have a work signature automatically attached to your email when you're replying to work emails and a personal signature automatically attached to email when you're replying to personal emails.

Take a moment right now and consider all the different email accounts that you have. Then decide what one central email software program you're going to use to handle email in the future.

Show transcript

This video is part of

Image for Time Management Fundamentals
Time Management Fundamentals

52 video lessons · 60262 viewers

Dave Crenshaw
Author

 
Expand all | Collapse all
  1. 3m 31s
    1. Welcome
      51s
    2. Getting the most from this course
      2m 4s
    3. Using the handouts and exercise files
      36s
  2. 3m 35s
    1. Making a lasting change
      1m 44s
    2. Finding your personal motivation
      1m 51s
  3. 6m 16s
    1. Addressing the myth of multitasking
      3m 12s
    2. Understanding the consequences of multitasking
      3m 4s
  4. 7m 48s
    1. Understanding principle 1: Space
      2m 46s
    2. Understanding principle 2: Mind
      1m 47s
    3. Understanding principle 3: Time
      3m 15s
  5. 26m 17s
    1. Taking inventory of your gathering points
      2m 37s
    2. Narrowing your gathering points
      3m 46s
    3. Setting up an inbox gathering point
      2m 23s
    4. Working with a portable inbox
      2m 49s
    5. Getting the most from a notepad
      2m 35s
    6. Consolidating multiple email accounts
      2m 34s
    7. Consolidating multiple voicemail accounts
      2m 56s
    8. Establishing a wild card gathering point
      2m 47s
    9. Separating work and personal gathering points
      2m 21s
    10. Taking the next step toward controlling your space
      1m 29s
  6. 11m 24s
    1. Selecting your mind clearing options
      5m 13s
    2. Clearing your mind using mental triggers
      3m 23s
    3. Setting a mind-clearing schedule
      1m 54s
    4. Taking the next step toward keeping your mind clear
      54s
  7. 14m 2s
    1. Choosing the right calendar for you
      4m 4s
    2. Using your calendar effectively
      3m 55s
    3. Saying no to others
      3m 5s
    4. Saying no to yourself
      2m 58s
  8. 4m 21s
    1. Preparing for action
      4m 21s
  9. 14m 12s
    1. Preparing to gather
      2m 40s
    2. Gathering to your inbox: At your desk
      6m 30s
    3. Gathering to your inbox: Elsewhere
      3m 49s
    4. Dealing with full inboxes
      1m 13s
  10. 31m 2s
    1. Mastering the "what, when, where" processing system
      3m 11s
    2. Processing question 1: What is the next step?
      3m 22s
    3. Processing question 2: When will it be done?
      4m 33s
    4. Processing question 3: Where is its home?
      3m 49s
    5. Filing made simple
      4m 4s
    6. Processing your first inbox
      7m 27s
    7. Setting your processing schedule
      4m 36s
  11. 18m 31s
    1. Applying "what, when, where" processing to email
      1m 53s
    2. Setting up an email resource folder
      2m 58s
    3. Creating email rules or filters
      4m 14s
    4. Processing email
      5m 8s
    5. Processing email vs. checking email
      4m 18s
  12. 18m 1s
    1. Understanding "you time" vs. "work time"
      4m 9s
    2. Establishing "most valuable activities"
      2m 44s
    3. Identifying your most valuable activities
      3m 39s
    4. Budgeting time for your most valuable activities
      4m 11s
    5. Using your time budgeter
      3m 18s
  13. 1m 38s
    1. Maintaining your productivity gains
      1m 38s
  14. 3m 0s
    1. Dave Crenshaw on getting himself organized
      3m 0s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.