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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
Now I'd like to talk a little but more specifically about the six different components that we have up here in our Entourage toolbar. I kind of glossed over them in the first movie in this chapter. But I just want to give you a little more descriptions of some of these items here. We've already seen the Mail category and we know this is where all of our e- mail, this is where we write our e-mail, read our e-mail and manage our e-mail. We've got the address book area, so we use this are to store information about your business partners, your personal friends and any other contexts you might have. The address book is very tied into your e-mail because a lot of times when you go to compose an e-mail you'll pull addresses out of your address book. So the address book is a great area to keep all the information you have on specific people.
Next we have the calendar and the calendar is where you record any events or appointments or any other activities you need to be at or attend or do. I like to start out in the Month view myself because I can get an overview of the entire month to see what I have coming up in the coming weeks. And as you can see right now my schedule is pretty open to all but we'll fix that in a little bit. Next Notes. The Notes area is pretty nice, because this area where it's basically just there for you to record any kind of thought that comes across your mind. it doesn't have to be specific to any Project you're working on it. If you're just sitting here and you need a quick sketch pad. Maybe you're talking on the phone to somebody and you need to take some notes on your conversation or just some random thought crosses your mind, you can come into the Notes area, hit the New button and types something like, "My new jeans" for the title. "Do they make me look fat?" And I'll make that a personal note.
And we'll close and save that. And now I have a note here that I can go and refer to later so I don't forget, to check out whether my jeans make me look fat. Next to Notes we have our tasks. Now you might be tempted to put some of your tasks into notes but you should really put anything you need to accomplish, whether it's personal or business, into your Task area because you can use the Tasks window to track all this information and check off things you get them done. Notice we have our Tasks area and we have our To-do list. And this is nice because when you create a new task like "Record Entourage training movies." I could put a little note here. "Don't forget to clear throat before hitting record." And you can put things like start dates, and due dates and you can even set Entourage to remind you to get started or to check on your progress. I close that and save it.
You can see the actual checkbox you t hat I can check what it's actually done. This is nice area to come into to keep track of the things that you have to do. The last item is the Project Center and the Project Center is basically a place to track all the aspects of a particular project. So you can assign e-mails, addresses, calendar events, notes and tasks to specific projects. So lets say I'm working on a new book and I'm sending e-mails back and forth between myself, my editor, my publisher and I want to make sure those e-mails end up in projects, I can do that here. I can also make sure that all the relevant addresses of all my contacts that have to do the book end up in my project as well as. Same thing with any events or notes or tasks.
We'll get into working with the Project Center near the end of this tutorial. That should give you a little bit more detail on the six different categories found up here in the toolbar in Entourage and over the next coming chapters we'll be getting a lot more specific about the different things you can do in each of these categories.
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