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Backing up the project

From: Entourage 2008 for Mac Essential Training

Video: Backing up the project

So if you've spent the time to organize your project into this one location in the Project Center, where you're tracking your schedule, your mail, your documents, clippings and notes, you most likely want to perform a backup of this information to make sure that it stays safe in case anything unforeseen should happen to your computer's hard drive. That's why there's a big backup button right down here in the lower left corner. Click on that. That opens up the Export window here and you could also get to it by choosing File, Export. It's asking you what you want to export. We saw this earlier when we exported our contacts but here we want to choose the option to export items to an Entourage archive.

Backing up the project

So if you've spent the time to organize your project into this one location in the Project Center, where you're tracking your schedule, your mail, your documents, clippings and notes, you most likely want to perform a backup of this information to make sure that it stays safe in case anything unforeseen should happen to your computer's hard drive. That's why there's a big backup button right down here in the lower left corner. Click on that. That opens up the Export window here and you could also get to it by choosing File, Export. It's asking you what you want to export. We saw this earlier when we exported our contacts but here we want to choose the option to export items to an Entourage archive.

Notice the difference between choosing File, Export and clicking the Backup button here. When I chose File, Export it automatically chose All items here. But I want to do is click Backup and notice that it automatically selects items that are in the project NAB here. So just be aware of that. You can choose File, Export but then it does not automatically choose to back up your project. It just chooses to back up all these items you see here. You can still select items that are in the project NAB or whatever your project happens to be, from there. Then you can choose which items to archive. Mail, Tasks, Contacts, Notes, Calendar, Events, Project Files. Most likely you'll want to back up them all.

Click Next, Next it's asking, do you want to delete archived items after they're successfully archived? I would only recommend this if you're backing up a completed project. Otherwise, all the stuff you see here will be gone and stuffed in the archive. You can always bring it back, but if you're still working on a project and you're creating this backup midstream just to make you have a backup, definitely keep no checked here. Next it's going to ask you where to save it so pick a location on your computer. I recommend just putting it on the desktop because afterwards I would also recommend moving this file that you're saving, in this case, NAB.rge, to another location, whether to another computer, onto a CD or onto a flash drive, to something away from the current computer's hard drive so that if something does happen to this computer's hard drive, I have a backup copy. So I'll just save this to my desktop.

It's finished exporting my data. So if I look on my desktop and there it is. There's a folder so if something does happen to my hard drive, and I reinstall Entourage on my computer and I have a copy of this file, all I have to do is double-click it to bring it back into Entourage. It will then import all the project information and all the related files back in Entourage. Alternately you can choose File, Import, to import that file as well and choose Entourage information from an archive for earlier version and just walk through that process. So that's how we back up our project. Again, I think it's a very important step to take if you're depending on this Project Center to track everything that has to do with your project. There's a good chance that there's going to be a lot of important information here built up over time and you want to make sure you have a copy just a case anything goes wrong with your computer.

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Image for Entourage 2008 for Mac Essential Training
Entourage 2008 for Mac Essential Training

40 video lessons · 8281 viewers

Garrick Chow
Author

 
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  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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