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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
So if you've spent the time to organize your project into this one location in the Project Center, where you're tracking your schedule, your mail, your documents, clippings and notes, you most likely want to perform a backup of this information to make sure that it stays safe in case anything unforeseen should happen to your computer's hard drive. That's why there's a big backup button right down here in the lower left corner. Click on that. That opens up the Export window here and you could also get to it by choosing File, Export. It's asking you what you want to export. We saw this earlier when we exported our contacts but here we want to choose the option to export items to an Entourage archive.
Notice the difference between choosing File, Export and clicking the Backup button here. When I chose File, Export it automatically chose All items here. But I want to do is click Backup and notice that it automatically selects items that are in the project NAB here. So just be aware of that. You can choose File, Export but then it does not automatically choose to back up your project. It just chooses to back up all these items you see here. You can still select items that are in the project NAB or whatever your project happens to be, from there. Then you can choose which items to archive. Mail, Tasks, Contacts, Notes, Calendar, Events, Project Files. Most likely you'll want to back up them all.
Click Next, Next it's asking, do you want to delete archived items after they're successfully archived? I would only recommend this if you're backing up a completed project. Otherwise, all the stuff you see here will be gone and stuffed in the archive. You can always bring it back, but if you're still working on a project and you're creating this backup midstream just to make you have a backup, definitely keep no checked here. Next it's going to ask you where to save it so pick a location on your computer. I recommend just putting it on the desktop because afterwards I would also recommend moving this file that you're saving, in this case, NAB.rge, to another location, whether to another computer, onto a CD or onto a flash drive, to something away from the current computer's hard drive so that if something does happen to this computer's hard drive, I have a backup copy. So I'll just save this to my desktop.
It's finished exporting my data. So if I look on my desktop and there it is. There's a folder so if something does happen to my hard drive, and I reinstall Entourage on my computer and I have a copy of this file, all I have to do is double-click it to bring it back into Entourage. It will then import all the project information and all the related files back in Entourage. Alternately you can choose File, Import, to import that file as well and choose Entourage information from an archive for earlier version and just walk through that process. So that's how we back up our project. Again, I think it's a very important step to take if you're depending on this Project Center to track everything that has to do with your project. There's a good chance that there's going to be a lot of important information here built up over time and you want to make sure you have a copy just a case anything goes wrong with your computer.
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