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About identities and accounts

From: Entourage 2008 for Mac Essential Training

Video: About identities and accounts

In this brief chapter we'll take a look at how to set up and personalize Entourage with your information. But before we do so, I just want to take a minute here to define some important terms. Namely the terms identity and account as they relate to Microsoft Office. When you first installed Office 2008, at the end of the installation you are required to enter your identity information. And this consisted of entering your name and e-mail address, mailing address and so on. Your identity runs across all the Office applications, and it's mainly set up so that Office knows who's using the application and so we can do helpful things like automatically fill out your name and other information inside documents.

About identities and accounts

In this brief chapter we'll take a look at how to set up and personalize Entourage with your information. But before we do so, I just want to take a minute here to define some important terms. Namely the terms identity and account as they relate to Microsoft Office. When you first installed Office 2008, at the end of the installation you are required to enter your identity information. And this consisted of entering your name and e-mail address, mailing address and so on. Your identity runs across all the Office applications, and it's mainly set up so that Office knows who's using the application and so we can do helpful things like automatically fill out your name and other information inside documents.

You can also set up additional identities if you use Office for separate purposes. For example, if you would like to store your work-related e-mails, your address book and accounts separately from your personal stuff, you could create additional identities for that. Now identities also be used by separate people who share the same Mac, but this really isn't a great idea these days with Mac OS X. It is much better to create a separate user account on your Mac for everyone who use that computer, rather than have everyone logged into the same account and having to switch between identities in Office. Now if you do want to create multiple identities in Entourage for yourself, you do so by choosing Entourage, Switch Identity.

It will say, Are you sure? We can say, Switch. And from here you can see all the identities you might have created this point and you should always have at least the main identity here. From here you can click New and create a new identity here and I'll call this Personal. And the Entourage Setup Assistant will open up, and it will walk you through the process of setting up your new identity which mostly involves setting up your e-mail accounts, but we'll talk about that in the next movie. I'm just going to cancel out of here, and just say No for the moment. Let me switch back to my main identity here.

I'm just going to delete that Personal one I created. Now if you do have multiple identities created, you can check Show this when opening Entourage and that way you can choose which identity you want to work in. So if you have created a work identity and personal identity, you can choose between them when you first open Entourage. So that's what identity means in Office. Your identity identifies you across all the Office applications. Now don't confuse identity with account. In Microsoft Office, the word account refers to mostly your e-mail accounts.

You can have multiple e-mail accounts within an single identity. For example, if you have a work e-mail address, a Gmail address or maybe Hotmail address, you can manage all of them within a single identity in Entourage. and in the very next movie we're going to talk about setting up these e-mail accounts in Entourage.

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Image for Entourage 2008 for Mac Essential Training
Entourage 2008 for Mac Essential Training

40 video lessons · 8272 viewers

Garrick Chow
Author

 
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  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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