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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
In this brief chapter we'll take a look at how to set up and personalize Entourage with your information. But before we do so, I just want to take a minute here to define some important terms. Namely the terms identity and account as they relate to Microsoft Office. When you first installed Office 2008, at the end of the installation you are required to enter your identity information. And this consisted of entering your name and e-mail address, mailing address and so on. Your identity runs across all the Office applications, and it's mainly set up so that Office knows who's using the application and so we can do helpful things like automatically fill out your name and other information inside documents.
You can also set up additional identities if you use Office for separate purposes. For example, if you would like to store your work-related e-mails, your address book and accounts separately from your personal stuff, you could create additional identities for that. Now identities also be used by separate people who share the same Mac, but this really isn't a great idea these days with Mac OS X. It is much better to create a separate user account on your Mac for everyone who use that computer, rather than have everyone logged into the same account and having to switch between identities in Office. Now if you do want to create multiple identities in Entourage for yourself, you do so by choosing Entourage, Switch Identity.
It will say, Are you sure? We can say, Switch. And from here you can see all the identities you might have created this point and you should always have at least the main identity here. From here you can click New and create a new identity here and I'll call this Personal. And the Entourage Setup Assistant will open up, and it will walk you through the process of setting up your new identity which mostly involves setting up your e-mail accounts, but we'll talk about that in the next movie. I'm just going to cancel out of here, and just say No for the moment. Let me switch back to my main identity here.
I'm just going to delete that Personal one I created. Now if you do have multiple identities created, you can check Show this when opening Entourage and that way you can choose which identity you want to work in. So if you have created a work identity and personal identity, you can choose between them when you first open Entourage. So that's what identity means in Office. Your identity identifies you across all the Office applications. Now don't confuse identity with account. In Microsoft Office, the word account refers to mostly your e-mail accounts.
You can have multiple e-mail accounts within an single identity. For example, if you have a work e-mail address, a Gmail address or maybe Hotmail address, you can manage all of them within a single identity in Entourage. and in the very next movie we're going to talk about setting up these e-mail accounts in Entourage.
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