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Working with catalogs

From: Photoshop Elements 12 Essential Training

Video: Working with catalogs

Under the hood, Element's organizer uses catalogs to keep track of your photos. I'll go up to the File> Manage Catalogs to open the Catalog Manager.

Working with catalogs

Under the hood, Element's organizer uses catalogs to keep track of your photos. Let's take a look at what catalogs are, and how you can use them wisely when you're working in the organizer. A catalog is just a database. A database that contains a record of each of the photos or other media files that you choose to bring into the organizer. The way that you bring a photo into the organizer is by using the import features, and I actually think that the word, import, can be a bit misleading here, because when you do import your photos into a catalog, You're not actually moving them into the catalog.

What you're doing is creating a record of each photo, in the catalog. And that record contains just information about the photos, like the metadata that comes from your digital camera. As well as a small thumbnail-sized copy of each photo, like those you see here on the face of the Organizer, and a link between the record of each photo, in the catalog. And the actual photo wherever you happen to keep it out on your hard drive. Well why is all that important to know? Because it has some real consequences for the way that you work with your photos after you've imported them into the organizer.

Once you've done that it's important that, first of all you not throw away your original photos, because what you have here in the organizer catalog is just a thumbnail sized copy of the high resolution photos on your drives. It's also important that any work that you want to do to your photos, like changing their names or moving them around to a different place on your hard drive, be done from inside the organizer. Rather than out in your operating system. And that's important so that you don't break the link between the record of each photo in your organizer catalog and your actual photo out on your hard drive.

We'll be talking about how you can rename and move files the correct way after you've imported them into a catalog later in the course. You can have more than one catalog in your organizer, but in most cases I'd suggest that you have just one catalog and you keep all your photos in that one catalog. The main reason for that is that you can only search through one catalog at a time. But there are some exceptions to that suggestion. For example, you might want to make a separate catalog for the exercise files for this course or your own practice files for the course so that they don't get mixed in with your personal photos.

So let me show you how you can make a new catalog in the organizer. I'll go up to the File> Manage Catalogs to open the Catalog Manager. In the white box, you can see a list of all the catalogs that you've created. I have just a single catalog. This is the default catalog, and it's called my catalog. To make a new catalog for the exercise files or your practice files, go to the top right of the catalog manager and click the New button. And then enter a name for the new catalog. I'll call this ex files. If you like you can check Import Free Music into this catalog.

And that will give you some music clips that you could use if you're making a slide show in Elements. I'll click OK, and that will close the Catalog Manager. And it opens a brand new catalog in my organizer. Notice that this catalog doesn't have any photos in it. If I use the scroll bar to scroll up and down, you can see that it just has thumbnails for the free music audio clips that I chose to import into the new catalog. If I want to know which catalog I'm in, I can always take a look at the bottom right of the organizer.

And there I can see the name of this catalog ex files. Let's go back to the Catalog Manager for a second to see what else is there. Again, I'll go File>Manage Catalogs. To show you that now both of my catalogs are listed in the white box and if I wanted to switch back to my catalog I could just select it here and then click Open. But I'm going to stick with the exercise files catalog. There are also options here for converting a catalog that you may have created in an earlier version of Elements. For renaming a catalog. For moving a catalog to a different location on your hard drive, and for optimizing and repairing a catalog.

I'm not going to any of those things right now, I'm just going to cancel out of this dialogue box. Now I don't need to see these thumbnails for my audio files, so I'm going to go up to the View> Media Files, and I'll toggle off the audio option there. So now we don't see any thumbnails in this catalog. Now stay tuned for the next movie where I'm going to show you how you can import the exercise files, or you own practice files, into this catalog.

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This video is part of

Image for Photoshop Elements 12 Essential Training
Photoshop Elements 12 Essential Training

100 video lessons · 6622 viewers

Jan Kabili
Author

 
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  1. 14m 24s
    1. Welcome
      54s
    2. Elements overview
      6m 18s
    3. Working with catalogs
      4m 17s
    4. Using the exercise files
      2m 55s
  2. 22m 19s
    1. Preparing to import
      3m 34s
    2. Importing photos from a hard drive
      4m 15s
    3. Importing photos from a camera
      6m 21s
    4. Importing photos from iPhoto (Mac only)
      5m 25s
    5. Viewing imported photos
      2m 44s
  3. 35m 58s
    1. Using the Organizer Instant Fix
      4m 59s
    2. Overview of working in the editor Quick Edit workspace
      7m 27s
    3. Fixing lighting and color in Quick Edit
      6m 49s
    4. Fixing red-eye and pet-eye in Quick Edit
      3m 47s
    5. Adding effects, borders, and textures in Quick Edit
      2m 54s
    6. Touching up photos in Guided Edit
      5m 30s
    7. Adding special effects in Guided Edit
      4m 32s
  4. 26m 25s
    1. Overview of the Expert Edit workspace
      2m 40s
    2. Working with the editing tools
      3m 56s
    3. Customizing panels
      3m 43s
    4. Picking colors
      3m 17s
    5. Undoing and using History
      3m 31s
    6. Saving and choosing file formats
      6m 15s
    7. Viewing multiple documents
      3m 3s
  5. 23m 6s
    1. Cropping photos
      4m 53s
    2. Straightening photos with Content-Aware Fill
      4m 42s
    3. Resizing photos for print
      5m 43s
    4. Resizing photos for the web
      2m 31s
    5. Changing photo orientation with the Recompose tool
      3m 41s
    6. Adding canvas size
      1m 36s
  6. 33m 3s
    1. What are layers?
      3m 20s
    2. Managing layers in the Layers panel
      6m 33s
    3. Text and shape layers
      5m 17s
    4. Building a layered composite
      5m 18s
    5. Fine-tuning a composite with blend modes
      4m 51s
    6. Fine-tuning a composite with layer masks
      7m 44s
  7. 27m 29s
    1. Why use selections?
      6m 46s
    2. Using the marquee tools
      3m 12s
    3. Using the lasso tools
      3m 3s
    4. Using the Quick Selection and Magic Wand tools
      2m 36s
    5. Refining a selection
      8m 7s
    6. Modifying a selection
      3m 45s
  8. 47m 27s
    1. Auto smart toning
      2m 44s
    2. Why use adjustment layers to correct photos?
      2m 16s
    3. Adding adjustment layers
      3m 45s
    4. Editing adjustment layers
      3m 3s
    5. Limiting adjustment layers with masks
      4m 17s
    6. Controlling adjustment layers
      2m 44s
    7. Improving shadows and highlights
      2m 12s
    8. Removing color casts
      1m 51s
    9. Correcting camera distortions
      3m 36s
    10. Converting to black and white
      1m 32s
    11. Reducing digital noise
      4m 40s
    12. Output sharpening
      5m 50s
    13. Retouching with the Healing and Clone Stamp tools
      6m 42s
    14. Using the Content-Aware Move tool
      2m 15s
  9. 42m 13s
    1. What is Camera Raw?
      2m 40s
    2. Opening raw and non-raw image files in Camera Raw
      3m 49s
    3. Touring the Camera Raw interface
      7m 15s
    4. Setting white balance
      3m 25s
    5. Adjusting lighting and color with Basic sliders
      6m 28s
    6. Cropping and straightening in Camera Raw
      2m 39s
    7. Reducing noise
      2m 50s
    8. Sharpening
      4m 31s
    9. Outputting from Camera Raw
      6m 14s
    10. Synchronizing edits to multiple photos
      2m 22s
  10. 30m 34s
    1. Overview of the Organizer
      4m 52s
    2. Designating a watched folder for new photos (Windows only)
      2m 27s
    3. Viewing information about your photos
      2m 17s
    4. Adding captions and notes
      1m 18s
    5. Sorting photos in Media view
      3m 24s
    6. Rating photos with star rankings
      6m 41s
    7. Stacking related photos
      2m 34s
    8. Using Full Screen view
      3m 29s
    9. Making a full-screen slideshow
      3m 32s
  11. 8m 4s
    1. Moving files the right way
      1m 52s
    2. Renaming files the right way
      1m 25s
    3. Reconnecting missing files
      3m 19s
    4. Removing files from a catalog
      1m 28s
  12. 7m 5s
    1. Creating albums
      5m 10s
    2. Organizing albums
      1m 55s
  13. 25m 59s
    1. Creating keyword tags
      3m 24s
    2. Organizing keyword tags
      5m 27s
    3. Applying keywords to photos
      6m 45s
    4. Finding photos by keyword
      3m 2s
    5. Searching by metadata
      3m 33s
    6. Using Saved Searches
      3m 48s
  14. 34m 48s
    1. Automatically identifying people in your photos
      5m 22s
    2. Manually identifying people in your photos
      4m 13s
    3. Viewing photos in People view
      3m 54s
    4. Working with People tags
      4m 28s
    5. Organizing by events
      5m 7s
    6. Organizing by Smart Events
      3m 21s
    7. Viewing photos on a map
      3m 45s
    8. Adding location data to photos for mapping
      4m 38s
  15. 24m 16s
    1. Sharing to mobile devices with Revel
      4m 54s
    2. Sharing photos to Facebook
      3m 0s
    3. Setting up color management
      6m 30s
    4. Printing in Photoshop Elements
      5m 52s
    5. Printing with color management
      4m 0s
  16. 40s
    1. Goodbye
      40s

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