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Sometimes you want to get more information about a photo than just the name and the date, which you can see in the Media Browser, if you've enabledm under the View menu, Details and Show File Names. If you want more information about a photo, you can get that in the Properties panel. The Properties panel is not open by default. To open it to get information about this photo, I'm going to click on the photo to select it and then I'll go to the Window menu and choose Properties. In the Properties panel, there are four tabs. With the General tab selected, I have a place where I can add a caption and even notes to this photo.
Both the caption and the notes will be searchable from the Find menu later if I'm looking for this photo. So, maybe I'll type as the caption, antique car. And I can type whatever I want in the Notes section, maybe something about the shooting conditions that day. I can add star ratings to the photo from here, which you can see under the photo thumbnail in the Media Browser. And if I need to change the date--for example, if the date reflects the date I scanned a photo rather than the date I shot the photo--I can click this icon to adjust the date and time.
Remember that this photo thumbnail is not the actual photo; it's just a thumbnail-sized copy of the photo for display in the Media Browser. If I need to get to the original photo, I can do it from here in the Properties panel, by clicking this icon to open Windows Explorer or my Mac's Finder and take me out to the photo on my hard drive. I might do this if, for example, I want to make a copy of this photo for use in another program. I'll close that window and go back to the Properties panel. I can also add an audio caption to a file, for example, if I have some more notes that I want to listen to.
To do that, I'll click this icon and in the window that opens, I'll click the Record button. This antique car show took place in Granby, Colorado, in the summer of 2011. And then I'll click Stop, and I can play that caption back from here. (Recording: This antique car show took place in Granby, Colorado, in the summer of 2011.) And I can save that caption to the photo thumbnail when I close this window and I choose Yes. I want to save the new audio caption.
Now there's an icon in the Media Browser on the photo thumbnail, and I can play the caption from here as well. I'll click on the next tab in the Properties panel, the Metadata tab. Here, I can see some basic information like the file name, the document type, and the date created. If I click View > Complete, I can see even more information about this photo, including information in the Camera Data section that was embedded by my digital camera into the photo. The next tab, the Keyword Tags tab, will display a list of any keyword tags that I'd apply to this photo.
I haven't applied any in this case. And the next tab, the History tab, will tell me what I've done to this photo: when I imported it into the Organizer, from where I imported it, whether I printed it or not, and other history information. The Properties panel is so useful that if you have room in your Task pane over on the right, you may want to pin the Properties panel to the Task pane, so that it's always onscreen in your Organizer. To do that, at the top of the Properties panel, click the T icon. You can see the Properties panel is now included in the Task pane on the right.
You can allocate more or less space to the Properties panel in the Task pane by clicking these four little dots and dragging. If you decide you want to unpin the panel from the Task pane, click the T icon again, and if you want to close it, click the X icon at the top of the Properties panel.
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