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This movie is for those of you who have the exercise files for this course, which are copies of the photos you will see me using in these movies. If you have a Premium subscription to the lynda.com Online Training Library, you can download the exercise files and use them to work along with me. If you don't have access to the exercise files, don't worry; you can still follow along with me using your own photos. I will show you how to bring your own photos into the Organizer in the next movie. In this movie, I will explain how to bring the exercise files into the Organizer, and how to set up the Organizer to make the exercise files easiest to access during the course.
If you haven't already downloaded the exercise files, go ahead and do that, and put them on your Desktop, then launch the Organizer. My Organizer is open here to the default display called Thumbnail View. In the last movie, I suggested that you make a new Organizer catalog for the exercise files so they don't get mixed in with your personal photos. Check at the bottom-left of the screen down here to make sure that you're in the exercise files catalog. Now, to bring in your exercise files, go up to the File menu at the top of the screen, choose Get Photos and Videos, and slide over to From Files and Folders, just as you would if you were bringing in any files from your computer.
That opens this dialog box, which looks slightly different on a Mac, but it works the same way. The idea is to use the navigation features to navigate to your Desktop, and then to select the Exercise Files folder there. Next, I go down to the bottom of the screen where I'll check the File Type menu, called the Enable menu on a Mac, to make sure it's set to its default of Media Files (photos, videos, audio). I'll come over to these options, and I want to make sure that Get Photos From Subfolders is checked, because the exercise files are organized into subfolders.
I will leave these other options unchecked, including those that are grayed out or not available, and then all that's left to do is to click the Get Media button. And Elements quickly brings each of the exercise files into the Organizer. I am going to dismiss this prompt; it's just asking if I want to bring into the Organizer any keyword tags that are attached to the exercise files. The answer is no, so I'll leave everything here unchecked, and I will click OK. Whenever you bring new files into the Organizer, it reminds you that the only items you can see at the moment are those that you just imported.
If I wanted to see any other items that were already in the catalog, I would have to go up to the menu bar here and click Show All. But in this case, I don't have any other photos in the catalog, so I don't have to bother to do that. I will just click OK to dismiss this prompt. Here is a thumbnail size copy of each of the photos in my Exercise Files folder. Now that you've got the exercise files in your Organizer, what's the best way to make them easy to access as you work through the movies in this course? Right now the Organizer is displaying the files in this large area, which is called the Media Browser, by the date the photos were taken, as you can see from this menu.
That maybe a useful way to arrange personal photos, but as you work through this course, it will be easier for you to find the exercise files for a particular movie if the thumbnails are organized by subfolder. So I suggest that you switch over to an alternate display called Folder Location View to find your exercise files. To get there, I'll go up to the Display menu at the top-right of the Organizer, and I'll choose Folder Location. In Folder Location View, there is a column on the left that shows a hierarchy of the folders on my computer, and the first of the folders that contains exercise files is highlighted down here.
I am going to scroll up so that you can see that each of the folders on my computer has a little icon next to it. Clicking those icons lets me expand folders in this list so that I can navigate down to whatever folder contains the files that I want to use at the moment. Notice the little blue icon on some subfolders. That means that that subfolder contains one or more files that have been imported into the Organizer. You won't see a subfolder with a blue icon for every movie in this course, because not all the movies have exercise files.
If there are exercise files for you to use with a particular movie, just click on the corresponding subfolder, and you'll see a thumbnail of each file in that subfolder over here in the Media Browser. From here, you can access them and open them into the workspace that's the subject of the movie. You can use the size slider at the top of the Organizer to make the thumbnails bigger. And to make it easier to find files, you can display the file name of each photo under its thumbnail by going up to the View menu, making sure that Details is checked, and clicking Show File Names to see the file name under each thumbnail.
So that's how to bring the exercise files into the Organizer, and access them there for use during the course. Of course, everyone also wants to know how to bring his own photos into the Organizer. So stay tuned for the next two movies on importing existing files from your computer, and new photos from your digital camera.
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