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Another way of organizing your photos in the Organizer is to gather them into albums. You can use albums to collect photos into subject matter groups. Like places you've visited on vacation, members of your family, events in your life, holidays, whatever subjects are important to you, or you can use albums to collect photos that you are going to use in projects, like slide shows, or web pages, or calendars. In this movie, we are going to learn how to create regular albums and a special kind of album called a Smart Album that automatically populates based on criteria that you feed it. We are going to start by making a regular album and to do that, we will go to the Albums palette here in the Task pane. At the top of the Albums palette, I'm going to click this green plus sign and I'll choose New Album.
In the Album Details dialog box, I'll give the Album a name. I'm going to call this one Kayaking. I'm going to uncheck Backup/Synchronize, which is a feature that's part of the new bundle of online services called Photoshop.com, which we are going to address in a later chapter. So I'm going to uncheck that for now, because I don't want to backup or synchronize this particular album online. Then I'm going to find some Kayaking photos and drag them into this Album. I'll click on the first Kayaking picture and then I'll hold the Ctrl key and I'll click on some other ones.
Then I'll click, hold and drag from any one of those into the Album Details palette, and when I'm done, I'll click Done. I'll click off of these pictures. Now you can see that each photo that I included in this album has a little green symbol to the bottom right and if you hover over that symbol, it tells you the name of the album. I can always add more photos to this album if I wish by just dragging them into the album. The beauty of this album is this. Let's say I'm elsewhere in my Photo Browser, I'm just going to scroll up to at the top. I want to see all the pictures that I have in my Photo Browser about Kayaking, at least the ones that I bother to put into this album. All I have to do is click on the album and the Organizer displays just the photos that I've put in this album.
So this is a quick way of finding photos that are important to you. One nice thing about an album is that inside of an album, you can rearrange the order of the photographs and this is really the only place in the Photo Browser that you can do that. So for example, if I prefer to have this photo as the first photo in this series, I can just click, hold and drag it over and it becomes the first photo. In this way an album in Elements is just like an album on your coffee table. You get the choice to order the photos in anyway that you like. If I want to see all the photos in my Photo Browser again, I have to go to the top of the Photo Browser and click Show All. Notice by the way that just to the left of the Show All button, I can see exactly what I'm looking at in the screen, which is just the photos in the Kayaking album. So I'm going to click Show All to go back to see all my photos.
I'll scroll back down to the area where we started, which is right there. There is another kind of album that you can make in Elements 7, and that is a Smart Album. A Smart Album is one that automatically fills itself based on criteria that you set up. You might think of a Smart Album as a kind of a saved search that automatically updates itself. Let me show you what I mean. To set up this lesson, I'm first going to make another keyword tag in my Keyword Tags palette. So I'm going to go down there and as I showed you how to do in another movie, I'm going to click on the plus sign and Create New Keyword Tag, and I'm going to name this Tag Ventura. I'll go to the Category field and I'll choose Places, because Ventura is a Place, and I'll click OK.
You can see my new Ventura keyword tag here in the Keyword Tags palette. I'm going to apply that keyword tag to the four Ventura photos in this Folder. I'll click on the first of those, I'll hold the Shift key and I'll click on the left to select them all. Then I'll click and drag from any one of them on top of the keyword tag. Now you can see that all four of those photos have the screen Ventura keyword tag. I'm also going to give star ratings to a couple of these photos. I'm going to click off of them all to deselect them and then I'm going to come up to this photo and I'm going to give it five stars by clicking on the fifth star and I'll do the same to the photo next to it, as I've already showed you how to do in another movie.
Now I've set up the criteria that I'm going to use in a Smart Album, which is going to contain all photos that have the keyword Ventura and to which I've given five stars. To do that I'm going to the Albums palette and I'm going to click the plus sign and I'm going to go down to New Smart Album. I'll call this one Ventura Selects, because these are going to be my best photos from Ventura, and then I'll go down to the Search Criteria. I want to search for files which match more that one rule. So I'm going to change this to files which match all of the following search criteria. To set those search criteria I'll move to these fields and click on the drop-down menu for the first field. There I'm going to choose Keyword Tags, the Conjunction is Include and then I'll set as a keyword tag, Ventura. So if you read this is a sentence it says, include in this Smart album all photos for which there is a keyword tag that includes the word Ventura.
Now I'm going to add a second part of this rule by clicking the plus sign on the right, and that second part is going to be, Rating is 5. So now, this search is going to find all photos that have the keyword tag Ventura and a rating of 5 stars. Let's click OK and sure enough, the Photo Browser displays those two Ventura photos with five stars. So now you can see that this really does act as a saved search, because the Smart Album will stay in place until I delete it. If I add any more Ventura photos with five stars, it will automatically show up in this album. Let me show you what I mean. I'm going to go to Show All. I have two more Ventura pictures one here and one here. I'll get each one of those five stars also. Now when I go over to my Ventura Selects Smart Album, I see all four of those photos.
I use Smart Albums a lot. One of the things I use them for is to find all photos with the keyword with each one of my children's names so that each have their own Smart Album, and as I import additional pictures of each child and add keyword tags to them with their names, they automatically show up in their Smart Albums. I also use Smart Albums to keep track of which camera I have taken my photos with. Let me show you how I do that. I'm going to go to the plus sign again and make a new Smart Album. I'll call this one Canon and I'm going to use one search criterion. I'll go to the first menu here and I'll choose Camera Make, I'll leave this at Contains and I'll type Canon.
So now this Smart Album is going to show me all photos in my Photo Browser that I took with a camera of the Make Canon. I'll click OK, and there you can see all my Canon photos. So you can see that albums can be a really useful way of organizing and finding the photos that are most important to you. You'll find them most helpful if you spent sometimes planning out what subjects you're going to cover in your albums. So you don't end up with a long random list of albums, but rather one that suits your particular needs.
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