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Using albums and Smart Albums

From: Photoshop Elements 7 for Windows Essential Training

Video: Using albums and Smart Albums

Another way of organizing your photos in the Organizer is to gather them into albums. You can use albums to collect photos into subject matter groups. Like places you've visited on vacation, members of your family, events in your life, holidays, whatever subjects are important to you, or you can use albums to collect photos that you are going to use in projects, like slide shows, or web pages, or calendars. In this movie, we are going to learn how to create regular albums and a special kind of album called a Smart Album that automatically populates based on criteria that you feed it. We are going to start by making a regular album and to do that, we will go to the Albums palette here in the Task pane. At the top of the Albums palette, I'm going to click this green plus sign and I'll choose New Album.

Using albums and Smart Albums

Another way of organizing your photos in the Organizer is to gather them into albums. You can use albums to collect photos into subject matter groups. Like places you've visited on vacation, members of your family, events in your life, holidays, whatever subjects are important to you, or you can use albums to collect photos that you are going to use in projects, like slide shows, or web pages, or calendars. In this movie, we are going to learn how to create regular albums and a special kind of album called a Smart Album that automatically populates based on criteria that you feed it. We are going to start by making a regular album and to do that, we will go to the Albums palette here in the Task pane. At the top of the Albums palette, I'm going to click this green plus sign and I'll choose New Album.

In the Album Details dialog box, I'll give the Album a name. I'm going to call this one Kayaking. I'm going to uncheck Backup/Synchronize, which is a feature that's part of the new bundle of online services called Photoshop.com, which we are going to address in a later chapter. So I'm going to uncheck that for now, because I don't want to backup or synchronize this particular album online. Then I'm going to find some Kayaking photos and drag them into this Album. I'll click on the first Kayaking picture and then I'll hold the Ctrl key and I'll click on some other ones.

Then I'll click, hold and drag from any one of those into the Album Details palette, and when I'm done, I'll click Done. I'll click off of these pictures. Now you can see that each photo that I included in this album has a little green symbol to the bottom right and if you hover over that symbol, it tells you the name of the album. I can always add more photos to this album if I wish by just dragging them into the album. The beauty of this album is this. Let's say I'm elsewhere in my Photo Browser, I'm just going to scroll up to at the top. I want to see all the pictures that I have in my Photo Browser about Kayaking, at least the ones that I bother to put into this album. All I have to do is click on the album and the Organizer displays just the photos that I've put in this album.

So this is a quick way of finding photos that are important to you. One nice thing about an album is that inside of an album, you can rearrange the order of the photographs and this is really the only place in the Photo Browser that you can do that. So for example, if I prefer to have this photo as the first photo in this series, I can just click, hold and drag it over and it becomes the first photo. In this way an album in Elements is just like an album on your coffee table. You get the choice to order the photos in anyway that you like. If I want to see all the photos in my Photo Browser again, I have to go to the top of the Photo Browser and click Show All. Notice by the way that just to the left of the Show All button, I can see exactly what I'm looking at in the screen, which is just the photos in the Kayaking album. So I'm going to click Show All to go back to see all my photos.

I'll scroll back down to the area where we started, which is right there. There is another kind of album that you can make in Elements 7, and that is a Smart Album. A Smart Album is one that automatically fills itself based on criteria that you set up. You might think of a Smart Album as a kind of a saved search that automatically updates itself. Let me show you what I mean. To set up this lesson, I'm first going to make another keyword tag in my Keyword Tags palette. So I'm going to go down there and as I showed you how to do in another movie, I'm going to click on the plus sign and Create New Keyword Tag, and I'm going to name this Tag Ventura. I'll go to the Category field and I'll choose Places, because Ventura is a Place, and I'll click OK.

You can see my new Ventura keyword tag here in the Keyword Tags palette. I'm going to apply that keyword tag to the four Ventura photos in this Folder. I'll click on the first of those, I'll hold the Shift key and I'll click on the left to select them all. Then I'll click and drag from any one of them on top of the keyword tag. Now you can see that all four of those photos have the screen Ventura keyword tag. I'm also going to give star ratings to a couple of these photos. I'm going to click off of them all to deselect them and then I'm going to come up to this photo and I'm going to give it five stars by clicking on the fifth star and I'll do the same to the photo next to it, as I've already showed you how to do in another movie.

Now I've set up the criteria that I'm going to use in a Smart Album, which is going to contain all photos that have the keyword Ventura and to which I've given five stars. To do that I'm going to the Albums palette and I'm going to click the plus sign and I'm going to go down to New Smart Album. I'll call this one Ventura Selects, because these are going to be my best photos from Ventura, and then I'll go down to the Search Criteria. I want to search for files which match more that one rule. So I'm going to change this to files which match all of the following search criteria. To set those search criteria I'll move to these fields and click on the drop-down menu for the first field. There I'm going to choose Keyword Tags, the Conjunction is Include and then I'll set as a keyword tag, Ventura. So if you read this is a sentence it says, include in this Smart album all photos for which there is a keyword tag that includes the word Ventura.

Now I'm going to add a second part of this rule by clicking the plus sign on the right, and that second part is going to be, Rating is 5. So now, this search is going to find all photos that have the keyword tag Ventura and a rating of 5 stars. Let's click OK and sure enough, the Photo Browser displays those two Ventura photos with five stars. So now you can see that this really does act as a saved search, because the Smart Album will stay in place until I delete it. If I add any more Ventura photos with five stars, it will automatically show up in this album. Let me show you what I mean. I'm going to go to Show All. I have two more Ventura pictures one here and one here. I'll get each one of those five stars also. Now when I go over to my Ventura Selects Smart Album, I see all four of those photos.

I use Smart Albums a lot. One of the things I use them for is to find all photos with the keyword with each one of my children's names so that each have their own Smart Album, and as I import additional pictures of each child and add keyword tags to them with their names, they automatically show up in their Smart Albums. I also use Smart Albums to keep track of which camera I have taken my photos with. Let me show you how I do that. I'm going to go to the plus sign again and make a new Smart Album. I'll call this one Canon and I'm going to use one search criterion. I'll go to the first menu here and I'll choose Camera Make, I'll leave this at Contains and I'll type Canon.

So now this Smart Album is going to show me all photos in my Photo Browser that I took with a camera of the Make Canon. I'll click OK, and there you can see all my Canon photos. So you can see that albums can be a really useful way of organizing and finding the photos that are most important to you. You'll find them most helpful if you spent sometimes planning out what subjects you're going to cover in your albums. So you don't end up with a long random list of albums, but rather one that suits your particular needs.

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This video is part of

Image for Photoshop Elements 7 for Windows Essential Training
Photoshop Elements 7 for Windows Essential Training

94 video lessons · 9065 viewers

Jan Kabili
Author

 
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  1. 9m 23s
    1. Welcome
      54s
    2. What is Photoshop Elements?
      6m 59s
    3. Using the example files
      1m 30s
  2. 22m 34s
    1. Understanding the Organizer's catalog system
      3m 17s
    2. Getting photos from files and folders
      5m 41s
    3. Getting photos from a digital camera
      7m 27s
    4. Getting photos from offline media
      3m 7s
    5. Getting photos from a scanner
      3m 2s
  3. 35m 0s
    1. Touring the Organizer interface
      5m 30s
    2. Viewing photos
      2m 19s
    3. Selecting photos
      1m 52s
    4. Rotating photos
      2m 7s
    5. Renaming photos
      1m 57s
    6. Fixing photo dates
      1m 56s
    7. Hiding and deleting photos
      4m 50s
    8. Stacking photos
      7m 33s
    9. Moving files
      4m 1s
    10. Backing up
      2m 55s
  4. 31m 50s
    1. Tagging photos
      8m 38s
    2. Finding photos by tags
      3m 57s
    3. Tagging face photos
      3m 1s
    4. Using albums and Smart Albums
      7m 43s
    5. Finding photos with Text Search
      3m 34s
    6. Finding photos from the Find menu
      2m 57s
    7. Finding photos in the Timeline
      2m 0s
  5. 16m 27s
    1. Reviewing photos in Full Screen view
      5m 28s
    2. Comparing photos
      4m 9s
    3. Using Date view
      2m 54s
    4. Using Map view
      3m 56s
  6. 33m 3s
    1. Automatically fixing photos in the Organizer
      7m 58s
    2. Semi-automatically fixing photos with Quick Fix
      10m 39s
    3. Using the Guided Edit mode
      4m 33s
    4. Fixing group shots automatically
      3m 44s
    5. Removing stray content with the Scene Cleaner
      6m 9s
  7. 57m 41s
    1. Touring the Full Edit interface
      4m 46s
    2. Opening a file
      2m 6s
    3. Creating a blank file
      4m 36s
    4. Using tools
      8m 5s
    5. Setting Edit preferences
      4m 31s
    6. Adjusting Color settings
      5m 18s
    7. Using the Undo History command
      3m 48s
    8. Zooming and navigating
      6m 7s
    9. Resizing photos and adjusting resolution
      8m 23s
    10. Enlarging the canvas
      3m 24s
    11. Saving files
      6m 37s
  8. 13m 36s
    1. Understanding layers
      4m 38s
    2. Working in the Layers palette
      4m 4s
    3. Using layer masks
      4m 54s
  9. 17m 50s
    1. Understanding selections
      1m 15s
    2. Manual selection tools
      6m 20s
    3. Automatic selection tools
      6m 25s
    4. Modifying and saving selections
      3m 50s
  10. 40m 53s
    1. Straightening and cropping
      2m 46s
    2. Using the Shadow/Highlight adjustment
      2m 41s
    3. Adjusting with Levels
      5m 0s
    4. Adjusting with Hue/Saturation
      3m 14s
    5. Using Color Curves
      4m 44s
    6. Removing a color cast
      4m 9s
    7. Correcting skin tone
      2m 20s
    8. Reducing digital noise
      2m 47s
    9. Sharpening photos
      6m 27s
    10. Editing raw photos
      6m 45s
  11. 25m 21s
    1. Using the new Smart Brush tool
      5m 50s
    2. Using the Smart Brush Detail tool
      3m 13s
    3. Dodging and burning
      1m 58s
    4. Healing wrinkles and blemishes
      3m 51s
    5. Removing content
      2m 9s
    6. Using the Red Eye tool
      1m 11s
    7. Using the Whiten Teeth tool
      1m 48s
    8. Using the Blue Skies Tool
      1m 28s
    9. Using the Black/White tool
      1m 13s
    10. Converting color to black and white
      2m 40s
  12. 22m 10s
    1. Applying filters
      6m 21s
    2. Applying effects
      3m 53s
    3. Using layer styles
      5m 13s
    4. Using shapes
      4m 49s
    5. Using the Cookie Cutter tool
      1m 54s
  13. 7m 34s
    1. Creating text
      4m 6s
    2. Editing text
      1m 58s
    3. Warping text
      1m 30s
  14. 38m 38s
    1. Making a photo book
      10m 0s
    2. Making a photo collage
      8m 10s
    3. Creating a slideshow
      10m 11s
    4. Making a panorama
      3m 50s
    5. Preparing images for the web
      4m 6s
    6. Using automated actions
      2m 21s
  15. 9m 50s
    1. Using email and Photo Mail
      4m 42s
    2. Printing your photos
      2m 55s
    3. Using Quick Share
      2m 13s
  16. 19m 17s
    1. Signing up for Photoshop.com
      3m 33s
    2. Viewing and sharing your photos online
      6m 0s
    3. Backing up and synchronizing albums online
      6m 28s
    4. Accessing ongoing inspiration from Adobe.com
      3m 16s
  17. 36s
    1. Goodbye
      36s

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