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A major function of the Organizer is to keep track of files so you can find them later. One of my favorite ways to do this is keyword tagging. Keyword tags are searchable subject- matter labels that you apply to individual photos. The beauty of tagging is that you can apply multiple tags to a single photo so that you have more than one way to find the same photograph later. In this movie we are going to take a look at how do we create and apply and manage your keyword tags. I'm working in subfolder 03_01_ tagging inside the Chapter_03 Exercise Files folder, I'm actually going to collapse this column so we have more room to work and I'm going to go over to the Keyword Tags palette which is in the Task pane on the right. I'm going to give that palette more room by clicking and dragging up so I can add more tags to this list. Let's take a look at how to create keyword tags.
You can see that Adobe has suggested some categories for tags: People, Places, Events, and Other. And that next to People there is a white arrow that means there are some subcategories in that category. I'll click the white arrow to see those and I can see those are Family and Friends. You are not limited to these categories. You can create your own as I'll show you in a moment. But first let's learn how to create a new keyword tag. To do that, I'm going to go to the Plus sign at the top of the Keyword Tags palette click and hold and find New Keyword Tag. In this dialog box I'm going to give the tag a name. I'll create the tag with my daughter's name Kate because I have lots of photographs of her. And in the category field here, I'm going to click and choose the category and subcategory into which I want to place the Kate tag, and that category is People, the sub category is Family.
Then I'll click OK. Now you can see the new Kate tag here in the Family subcategory inside the People category. That's not the only way to create a new tag, let me show you another way. I'm going to click off this tag and then I'm going to go to the Family subcategory and right-click there and that brings up this contextual menu where I can choose to create a new keyword tag in the Family subcategory. I'll call this one Coby, that's my second son, and click OK. And that goes right into the Family subcategory.
I have one more son that's Ben, so let's make a keyword tag for him, I'll go back to the (+) sign to do that, make a new keyword tag, make sure it's in the Family subcategory and make a tag labeled Ben and click OK. Of course, People are the only kinds of tags. Let me make an Event tag, I'm going to right-click on Events and I would choose Create New Keyword Tag in Events Category and I'll make this one, Graduation. As I mention you are not limited to the categories and subcategories that come with the program, you can make your own.
So let's say I want to have a category for portraits because I do take a lot of photographs and I like the idea of having categories broken down into kinds of photograph. So to do that, I'll go to the (+) sign and I'll choose to make a new Category this time, instead of a new keyword tag. In this create Category dialog box, I'm going to type Portraits and then I'll choose an icon to go with that category, how about this little portrait of a dog and I'll say OK. You can also make subcategories. Let me do that for you. I'll click the Plus icon, choose New Subcategory. I'm going to call this Kids and I'll put this inside of the Family subcategory. So it's a hierarchy of subcategories with in subcategories.
Now you can move any of your subcategories, categories, or tags around. So for example, here I could take the Ben tag and drag it into the Kids subcategory. I could select the Coby tag, hold the Ctrl key and get the Kate tag and drag those into the Kids subcategory as well. Now that you know how to create Categories and Tags, let's see how to apply Tags to your images. The most efficient way to apply a tag to a single image is just to click on the image and drag it on top of the tag. So I'll click on this image of Coby and drag down to the Coby tag. When I do that notice that the question mark (?) on the tag has now changed to a portrait of Coby.
Here is another photo with Coby in it, I'll take that one and drag that under Coby, and what I really like about tags is that you can apply more than one tag to the same photo. So I can take that very same photo and drag that onto the Kate tag as well. Now if I move my mouse over the Keyword Tags symbol here, I can see that both the Coby and Kate keyword tags are attached. You don't have to tag your images one-by-one. You can make it go faster by selecting multiple images and dragging them on top of a Tag to apply the Tag.
So I'm going to click on all the pictures that have my daughter Kate in them, I'll click on the first, Ctrl click on the others and then drag all of those on top of the Kate Tag. There's one more or way to apply tags, you can drag a tag onto a picture. So up here with this picture of Graduation, I could just come down, grab the Graduation tag and drag it on top of the picture. Finally, if I would like to apply a tag to the entire folder full of images, I can scroll up a bit so that I see the path to the folder that contains all these images. Click on it to select all the images and then click this Instant Keyword Tags symbol.
Here I can accept the name of the folder or I can type in my own name. I'm actually going to type in the place that all these pictures were taken which is Boulder, Colorado and click OK. Now apply that same tag to all the pictures in the folder. Just to complete the job I have a couple of more tags to apply; I'm going to take this picture of Ben and Kate and drag that on top of Ben since he is in the picture. I'm going to make one more keyword tag for myself because I'm in one of these photos so I'll right click on Family since I'm in the family and make a tag for Jan and to apply that tag to these photo, I'll just drag the tag on top of the photo.
Finally, I would like to give the keyword tag Portraits to all of the portraits here. So I'll click on the first, hold the Ctrl key and click on all the others as well and then I'll drag all of those on top of Portraits. Another thing you can do in the Keyword Tags panel is to edit the Tag icons. So what I have notice is that when you have an icon with a close up on it, it's easier to see. This tag for Ben is pretty far away and it's not relevant because Kate is also in this picture. So I'm going to edit that tag by selecting it and then going to the top of the Keyword Tags palette and choosing the Pencil. That opens the Edit Keyword Tag dialog box and from there I'm going to click Edit Icon.
In this dialog box, I can take the bounding box that I see here and drag it to another part of the photo and also scale it down so that it just goes around Ben's face. And then I'll click OK. I'll click OK again. Now when you look at that tag, you will see a close up of Ben. So that's how you create and apply tags to your photos. Apart from keyword tags there is another kind of icon that you can apply to your photos on which you can search later and that is you can tag your photos with a star rating system and use that to find your photos later.
Applying stars is as simple as this; simply go to the line of stars underneath any photo and click on the number of stars that you want to give that photo. I really like this photo of Kate so I'm going to click on five stars. The photo to the left of that I'm not as crazy about so I'm just going to give that a one. And what I found is it's easier to just attach one or five stars to your photos. If you use the stars in between they almost become meaningless. So I just choose my most favorite and my least favorite photos and give those either a five or a one, I'll do that a couple more of times give this one a five. Over here is an over exposed photo that one gets a one and I'm going to give this one a five too.
Now that you know how to create and apply tags and how to apply stars to your photos, you are ready to learn how to search on those items to help you find the photos you are looking for. These systems are really useful but the trick is to be consistent about applying your tags and your stars to all your photos. One way to do that is to tag your photos and add your stars every time that you bring new photos into the Organizer.
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