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Everybody likes getting photos by e-mail as long as they're not too big and they're prepared properly. Elements can help you with all that and can send photos by e-mail directly from inside of Elements. That will save you several steps over using your own e-mail client to send photos. There are three ways to send photos by e-mail in Elements as simple attachments, as a PDF slideshow both of which I'll cover in this movie, and then for Windows users only as HTML-based photo mail which I'll cover in the next movie. Before you use any of the e-mail features you have to set up your e-mail in Elements preferences.
You can use either the editor preferences or the organizer preferences. Here in the organizer I'm going to go up to the Edit menu and I'll go down to Preferences and I'm going to choose the Sharing preferences. My first choice is which e-mail Client I'm going to use. Here on Windows I can use Outlook, or if I'm on Windows 7, I can use Windows Mail, or I can use the Adobe E-mail Service. I'm going to use the Adobe e-mail Service that will give me some prompts to setup my Adobe e-mail Service and I will get an e-mail asking me to verify that, but from then on it's just like having another e-mail client.
For Mac users, you can choose to use either Apple Mail or Microsoft Entourage. Then you'll type Your Name and you'll type your e-mail Address. I'm going to leave this Sharing Settings unchecked, because I'm not interested in including photo captions in my catalog and then I'll click OK. So now I'm all setup to send e-mail using any of the three methods. Let's start by seeing how to send a photo is as a simple e-mail attachment. I'm going to select a photo here in the Organizer and I'll go over to the Share tab and I'm going to choose E-mail Attachments.
You can also access this from the editor. And whether you start in the organizer or in the editor here in the share tab of the organizer you'll see the photo that you selected in this items field. You can add more photos by just going over to the media browser and selecting more photos and then coming back to the items field and clicking the Plus sign. And if you decide that you don't want to send one of these photos you can select it here and click the Minus sign, but I'm going to send these two together. Now these photos happen to be JPEGs already so Convert to JPEG is grayed out, but if you do attach photos that are in some other format I suggest you check Convert Photos to JPEG.
Because that's the best format for making photos smaller, retaining their appearance, and sending them by e-mail. Then I can set the maximum size of the photos that I'm going to send. I like to keep this really small, because if an e-mail gets too big it can be very slow to send and very slow to receive. And if it's too big it may not be accepted by the recipient's e-mail provider. So I'm going to make these attachments really small. Now the recipient won't be happy if he or she tries to print these, but they will still look good on the recipient screen. I'll set the Quality of the JPEGs to Medium.
Here I can see the approximate Estimated Size of my e-mail I try to keep these e-mails under 1 megabyte so this is only 20 kilobytes. Then I'll click Next. In the Message field I can type the e-mail message instead of the Canned Message that I see here I'll type over that Here are some cute pics of the kids. And then I'll come down to the Recipient area. Now if I keep a contact book here in Elements, or if I'm a member of Photoshop.com and I keep my contact book there online, I see a list of the people in my contact book.
If you haven't started a Contact Book you can access it from this icon and you can choose to add a New Contact and then type in their information, or you can Edit a contact, Delete a contact, make a New Group and so on. I'm going to cancel out of here. Now I want to send this message to my cousin Patty so I'll put a check mark next to her name and then I'll click Next. That opens this New Message window where I can change the Subject line if I want to by highlighting the default subject and I'll type Pics of the kids.
Here the attachments are listed and here is the message that I typed earlier. There is also a little bit of a promotion for Elements, I don't want that in this message, so I can just select that all and Delete. And I'll type a salutation and when I'm all done, I'll click Send. And my cousin Patty will now get that e-mail with the two attached pictures in her Inbox. Now I can also send a short slideshow that's actually a PDF and the recipient will be able to view that slideshow using the free Adobe Reader program, or on Mac the OS X Preview program.
Now this is a really quick and easy sideshow and it's the only kind of slideshow that you can make on a Mac. To make a sideshow I'm going to go back in the folder's column to the 15_03 folder and I'm going to select these two photos there by holding the Ctrl key that's the Command key on the Mac and then I'll go over to the share column I'll click More Options and there l find PDF Slide Show. I'm going to select that and this interface looks just like the interface for setting photos as simple e-mail attachments. I can add or delete photos in this area.
I can set the Maximum size of the sideshow here; I'm going to make it Small. I can set the Quality of the photos in the sideshow I'll put that down to keep things small and I can give the PDF slideshow a name, I'll type slideshow_kids and I'll click Next. And just as for the static e-mail attachments I can type a message here Here's a little slideshow of the kids. I'll Select the Recipient and I'll click Next.
Now here I get some information about the attachment. And basically this is letting me know how big the e-mail is going to be with this attachment, because a slideshow can get big particularly, if you have more than just a couple of photos. And it warns you that if the message size is greater than 1 megabyte, then you might want to send your slide show some other way, either by posting it somewhere online, or burning it to a CD or DVD. Do I want to continue? Yes, because mine sideshow is really small. And the New Message window opens.
And I can fine-tune the message changing the Subject, and the message here, deleting this little promotion, and I can see that my sideshow is attached. And when I'm all done filling this out, I'll click Send. So that's how you can save time by sending photos or a PDF slideshow of photos by e-mail from right here inside Elements.
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