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The text search field in the Organizer offers one place from which you can search all of the different pieces of text associated with a file, everything from the file name to keyword tags and even to dates. If you're following along, make sure that you can see both the dates and the file names under your photo thumbnails in the targeted folder. If you can't, go up to the View menu and make sure Details and Show File Names are checked, as I explained in an earlier movie. Now I am going to apply a keyword tag to some of these photos.
I will select the photos here in the media browser by clicking on one and then holding the Ctrl Key and clicking on the others. I am going to select all the photos, except this one called Candle. And then I'm going to go over to Keyword Tags panel where I created a keyword tag Flag in an earlier movie. If you're following along and you don't have that tag, you can make it now by going up to the plus symbol here and choosing New keyword tag. I am going to take that tag and drag it onto one of the selected photos to apply the Flag tag to all of these photos, with the exception of this one that I didn't select.
And then I will click in a blank area to deselect all of them. Now let's see how text search works. I'm going to go up to the text search field at the top left and click in that field, and I'm going to type a search query. I will type the word flag, Elements returns and response to that query, which is all of the photos that have the word flag either in their file names, like these, and or, in the keyword tags that I have applied. So here I have a file called waving. jpg, but it's responsive to the search, because it has the keyword tag Flag.
By the way, because I'm in folder location view, the text search searches and returns photos that are just located in the highlighted folder, but if I switched over to Thumbnail View from the Display menu at the top of the screen, then the text search feature would search my entire catalog. and it would return more photos as you see here. I'm going to go back to folder location view; because I want to show something else you can do with text search. and that is to search by date. If you remember the date on which photos were taken or a scan made, you can use text search to find that image by typing the date into the text search field.
I am going to do that now, clicking here and highlighting the word flag, and then I will just type over it with a date. I am going to type 7/27/2010 and the response to that data query is these two photos which I took on that date. Another thing I can do with text search is to limit the text that is searched to just keyword tags. So if I go up to the text search field and I highlight that date, and then I type over it. Beginning to type the word flag, as soon as I do, Elements goes out and looks for keyword tags that start with those letters, and it finds only one, the keyword tag flag.
Now remember when I typed flag there last time, all of the text associated with my photos was searched, including the file names, but if I just click on this dropdown tag for Flag, then my search is different. I'm only searching tags as you can see here, and so these are the files that are responsive to that search, all of the files in the target folder that have a keyword tag Flag, regardless of whether the word flag is or is not in the name of the file. Another thing I can do with text search is conjunctive searches.
So let's say that I want to see all of the photos that are tagged with the keyword tag Flag that were taken in the year 2009. I will leave that part of the query in the text search field and then I will type, and 2009, and there's the response to my search, all of the photos that have the keyword tag Flag and a date in the year 2009. I think one of the most useful features of text search is that I can save a query as a smart album, a feature I explained in an earlier movie.
As you know from that movie, a smart album automatically populates itself with photos that conform to rules that I set up, and then it will automatically update itself in the future with any new photos that I add to the catalog that meet the same rules. So for example, I can set up a smart album that will use this as a rule, that will include all photos that have the keyword tag Flag and a date in the year 2009. To do that I've come to the Find bar here, click on the Options menu and choose Save Search Criteria As Smart Album.
Then here in the Create Smart Album dialog box, I will just give the new smart album a name, I will call this one Flags 2009, and I will click OK. That creates a brand new smart album over here in the Albums panel, and that smart album is selected, so that only the photos that are now in that album can be seen here in the media browser. And if I were to add another photo taken in 2009 that I tagged with the keyword tag Flag, the Smart Album would be automatically updated with that photo.
Of all the different ways to find photos in the Organizer, I really think that text search is among the easiest to learn and the most efficient to use. You can use it to do all your searches from one field and you can search all the text associated with a file from this one field and you can even save that search as a Smart Album that automatically updates in the future.
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