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Saving smart searches

From: Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

Video: Saving smart searches

After you formulate a search, using either the Advanced Search or the Find By Details (Metadata)--both of which I've covered in earlier movies--it's a good idea to save your search criteria. There are two reasons for that. First, it will save you the time and trouble of reformulating the same search if you want to use the same search again later. But even more importantly, a Saved Search is a Smart Search. In other words, it will automatically update with any new photos that meet its criteria in the future. To show you what I mean, I'm going to set things up by exiting from this menu; and I want to create a Smart Search to show me all the photos that I take with my Nikon D90 that I mark with five stars now or in the future.

Saving smart searches

After you formulate a search, using either the Advanced Search or the Find By Details (Metadata)--both of which I've covered in earlier movies--it's a good idea to save your search criteria. There are two reasons for that. First, it will save you the time and trouble of reformulating the same search if you want to use the same search again later. But even more importantly, a Saved Search is a Smart Search. In other words, it will automatically update with any new photos that meet its criteria in the future. To show you what I mean, I'm going to set things up by exiting from this menu; and I want to create a Smart Search to show me all the photos that I take with my Nikon D90 that I mark with five stars now or in the future.

And that will let me see the photos that I consider my very best. So here's a folder of photos I did take with my D90. I'm going to mark some of these with five stars quickly by clicking the fifth star underneath these particular photos. Now, I'm going to go back, by clicking the Back button, to my entire catalog. I'll set up a search by going to the Find menu and down to By Details; or I could use Advance Search for this. But I'll go with By Details. This is the search that I set up in the last movie. I'm going to modify this slightly.

This is a search for all photos taken with the D90 that are in Portrait orientation. I'm going to delete that second line, Orientation is Portrait, by clicking the minus symbol next to it. And then I'm going to click the + button and I'm going to type a new set of criteria in this row, going to the first menu and choosing Rating, leaving the second drop-down menu set to Is, and going to the third drop-down menu and choosing five. And the last part of that sentence is stars. And I'll make sure that AND is selected up here.

So these criteria should return all photos from my camera model D90 whose rating is five stars. Now this time, before I leave this Dialog box, I'm going to check Save this Search Criteria as Saved Search and I'll give it a name. These are going to be my favorite photos from the D90, so we'll call it D90 picks, and click Search. And here are the four photos in this catalog that meet those two criteria; they have five stars and they're shot with my D90.

Now I'm going to come back and click on that same folder to see all of the photos in the folder. And let's say that I've shot some new photos and put them in this folder, or I've just re-evaluated these photos and I've found some more that I think deserved five stars. I'm going to give five stars to this photo of the boat, and this photo of the church; and I'll go back to my entire catalog. Now let's say that I want to see all the photos that have five stars and that I shot with my D90. I can go up to the Search menu at the top of the organizer and from there, choose Saved Searches; and that opens the Saved Searches window with a list of all the searches that I've saved.

I've saved this Last six Months search before, including by D90 picks search. And here, you can see the criteria for that search. I'll click on the D90 Picks search and then I'll click Open to run that search on the entire catalog. And not only does it return the original four photos that we saw the first time we ran the search, the search results have been automatically updated with the two new photos to which I gave five stars. By the way, if you've used older version of Elements, you may be used to using Smart Albums, which work in somewhat the same way.

You won't find Smart Albums in Elements eleven, but you do have these Smart Searches, which are really powerful. Now let's say I want to modify a Smart Search, how do I do that?. To do that, after running a search in the Search Results, I'll go to the Options menu. And from there, I'll chose Modify Search Criteria. And that opens the Find by Details box again, where I can modify the search further. So let's say I want to modify this to limited, to only photos taken with the D90 with a rating of five stars that are also in Portrait orientation. I'll click the + symbol. That adds a new row of criteria.

From the first menu I'll choose Orientation, and I'll leave the third menu set to Portrait. And then I'll save this criteria as a Saved Search, too. I'll call this one D90 Picks Portrait, and I'll click Search. And from among all the photos in my catalog, that returns just these four photos that meet all three of those criteria. And if I go to look at my Saved Searches again, you can see that I now an additional Saved Search.

If there's a search that I don't want to keep here, I can always delete it by selecting it and clicking the trash can here in the Saved Searches dialog and clicking okay. And then, I'll close this Dialog box. So I think you can see how powerful Saved Searches are. They'll not only save you the time and effort of redoing searches, but they also automatically update as you add new photos with matching criteria.

Show transcript

This video is part of

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  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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