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One of the simplest ways to organize photos is to make use of star ratings in the Organizer. In this movie, I'll show you how to apply stars to your photos and how to filter photos by star rankings. You can apply stars here in the Media view's Grid in Single Image view or in Full Screen view. I usually start here in the Grid, reviewing my photos right after a shoot. The first step is to go to the View menu and make sure that Details is checked so that you can see this line of gray stars under each photo in the Grid.
You'll use these stars to mark each photo with its star ranking. You're welcome to use all five stars, but I find it hard to distinguish between two, three, and four-star quality photos, so I just use a simple or two star ranking system. I give my worst photos one star to mark them as Rejects and I give my best photos five stars to mark them as Favorites. All those in between, I leave with no stars. So, right after I import new photos from a shoot, I do a quick initial review in this Grid, looking for photos that stand out as either Rejects or Favorites.
Later, I fine tune those rankings in Single Image view or Full Screen view. You can apply a star ranking to one photo at a time by going to these stars and clicking on the appropriate number of stars. So this is a Reject to my mind, so I'll choose one star. It's quicker to apply star ranking to multiple photos at once. I'll select a couple of photos down here, this one; and then I'll hold the Ctrl key or the Cmd key on a MAC; and this one, too; and then I'll click on one star underneath either of the selected photos. And that will apply that ranking to both selected photos. I'll click in this gray area to deselect.
I see some other photos here that are potential five-star Favorites. So I'll select them, I'll click on this one; I'll hold the Ctrl or Cmd key, and I'll click on this one, too. And then, I'll go under either one of those and click on the fifth star to apply a five-star rating to both, and then I'll click off to deselect. Next, I'll make another evaluative pass through my photos, this time in Single Image view or in Full Screen view, where I can really see the details of the photos. At this point, I can change my mind about my initial star ratings.
So I'll start by double-clicking the first photo to bring it into Single Image view. The star rankings are down at the bottom left in Single Image view. I've given this photo one star back in the Grid, but now that I see it closer, I think I can save this photo so I'd rather it have no stars and be in my category of middling photos. To remove one star from a photo, I'll just click on that star. It's a little different if I want to remove multiple stars. I'll show you that on the next photo, which I'll access by clicking this arrow at the top of the screen or using the arrow keys on my keyboard.
I've given this photo five stars in the Grid, but I really don't think it deserves five stars. It's another middling photo, so I want to remove all five stars. Here's how to do it. I'll click on the first star and now there's just one star left; and then I'll click on that one star again; and that's how you get back to no stars. I'll continue moving through the photos, re-evaluating my initial star rankings. Here, I see a photo that I think should get five stars. It doesn't have any stars at the moment. You can add stars here in Single Image view the same way that you do in Grid view.
I'll just click on the fifth star here. When I'm done in Single Image view, I'll click the Grid button to return to the Grid view. The whole purpose of adding those stars is to let me quickly find different groups of photos in the future. Maybe I want to find my favorites to show to my friends, or the middling photos to try to improve them, or the rejects to hide them. The most direct way to do that is to use the ratings filter here at the top-right of the Organizer. By default, this filter is set to find photos that are greater than or equal to a certain number of stars.
So if want to find my favorite photos, I'll just click on th e fifth star here and that displays the photos that are greater than or equal to five stars here in the Grid. Of course, there is no greater than, so I just get my five stars photos. If I want to see my rejects, I'll come back to my filter and I'll click on the greater than or equal to symbol. And from the drop-down menu, I can choose either Rating Is Less Than Or Equal To or Rating Is Equal To. I'll go with Rating Is Equal To, and then I'll click on just one star here in the filter, and there are my one star photos.
To see my middling photos, those with no stars, I'll leave this drop-down menu set to Equal To and I'll click on that one star again to remove all stars. So here are those photos whose rating is equal to no stars. And to see all the photos in this folder again, I'll return to that Equal To menu and I'll change it back to its default, Rating Is Greater Than Or Equal To, and I'll leave all the stars deselected. Now, you don't have to use star ratings in the Organizer.
There are plenty of other ways to keep track and organize your photos, as we'll see. But this is a quick and simple method that really pays off if you're consistent about applying it.
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