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Organizing photos in Smart Albums

From: Photoshop Elements 8 for Windows Essential Training

Video: Organizing photos in Smart Albums

Earlier I showed you how to make a regular album in the Organizer, this kayaking album, into which I manually dragged photos from the Photo Browser. There is another kind of album that you can make in Elements and that's called a Smart Album. A Smart Album is one that automatically fills itself based on rules that you set up. You might think of a Smart Album as a kind of a saved search that automatically updates itself as you add new photos that meet the rules you set up. In this movie, I'll show you how to make a Smart Album that automatically updates to include all photos that bear a particular Keyword Tag and have a high star rating.

Organizing photos in Smart Albums

Earlier I showed you how to make a regular album in the Organizer, this kayaking album, into which I manually dragged photos from the Photo Browser. There is another kind of album that you can make in Elements and that's called a Smart Album. A Smart Album is one that automatically fills itself based on rules that you set up. You might think of a Smart Album as a kind of a saved search that automatically updates itself as you add new photos that meet the rules you set up. In this movie, I'll show you how to make a Smart Album that automatically updates to include all photos that bear a particular Keyword Tag and have a high star rating.

In other words, this Smart Album is going to contain photos on a particular subject that I think are my best photos from that group. I'm going to start by creating a new Keyword Tag just as I have shown you how to do it in earlier movies. I would go to the Keyword Tags panel and I'll click in his text field and I'm going to type Ventura and then I'm going to come into the Photo Browser and here in folder 0308, I'm going to select the photos that I took in Ventura. I will click on the first of those and I'll hold down the Shift key and I'll click on the last of those.

And then back in the Keyword Tags panel, I'm going to click apply to apply that new Ventura Tag to each one of the four photos as you can see here and then I'll go over to the Keyword Tags panel where my Ventura tag has been created by default in the Other category. Because Ventura is a place, I'm going to click on that tag and drag it up to the places category and release my mouse. I'm also going to give star ratings to a couple of the photos that also have the Ventura Keyword Tag.

I'll click off of all of these photo thumbnails to deselect them and then I'm going to come up to this first photo and I'm going to give it five stars by clicking on the fifth star here underneath the photo thumbnail. I'll do the same with this photo over here, as I've already showed you how to do in another movie. The Smart Album that I'm going to make is going to contain all of the photos that have the Keyword Tag Ventura and to which I've given five stars, my favorites. I'll go to the Albums panel to create that Smart Album and I'll move up to the Plus sign and click the arrow next to the Plus sign and choose New Smart Album.

Here in the New Smart Album dialog box I'll give this album a name by typing in the Name field. I'm going to call this Ventura Favorites. Then I'll move down to the Search Criteria where I set up the rules for the Smart Album. Notice that that there are three menus here. I'm going to click on the first menu and from that menu I'm going to choose Keyword Tags. I'll leave the conjunction and Include and then I'll click on the last menu, which shows all of the Keyword Tags that I have in my Keyword Tags panel.

From there I'm going to choose the Ventura Keyword Tag in the Places category. So, if you read this rule as a sentence from left to right, it would say put in this Smart Album all photos that are tagged with Keyword Tags that include the word Ventura. Now I'm going to add a second part to this rule by clicking the Plus sign here on the right side of this dialog box. For the second part of the rule, I'll go to the menu on the left and I'll change that from File Name to Rating.

I'll leave the conjunction at Is and I'll change this last menu from zero to five. So, reading this part of the rule it says make sure that all the photos in this Smart Album have a rating that is five stars. I also want to come up to this area, where I'm going to specify that both parts of this rule have to be met, so I want to change this from or to and by clicking right here. Now that I'm all done setting up the rules that will govern the Smart Album, I'm going to click OK and that causes Elements to go out and find all the photos that have the Keyword Tag Ventura and that have a rating of five stars.

And you can see the results, these two items right here in the photo browser. In a sense the Smart Album is acting as a saved search. It's going to stay put over here in the Albums panel right here, unless and until I delete it. And if I add any more Ventura photos with five stars to my catalog, those will automatically show up in this Smart Album. Let me show you how that works. In the Photo Browser, I'm going to click Show All and that brings back all of the photo thumbnails.

I have a couple more Ventura pictures here in the 0308 folder and I'm going to give one of those five stars by going down to the stars underneath the photo thumbnail and clicking on the fifth star. Now when I go over to the Albums panel and I click on my Ventura Favorites Smart Album, the Organizer shows me all of the photos that are now in the Ventura Favorite Smart Album and that includes this new third photo that's tagged with the Ventura Keyword Tag and that also now has five stars.

I use Smart Albums a lot in Elements. One of the things I use them for is to find all photos with a keyword for each one of my children's names, so that each one has his or her own Smart Album and as I import additional pictures of each child and add Keyword Tags to those pictures, the pictures automatically show up in the appropriate Smart Album. I also use Smart Albums to keep track of which camera I've taken my photos with. Let me show you how I do that. I'm going to go back to the Albums panel in the Task pane and at the top of the albums panel, I'll click the arrow to the right of the green plus sign and I'll choose New Smart Album.

In the New Smart Album dialog box, I'll give this Smart Album a name. I'll call this one Canon camera and I'm going to set just one rule here in the Search Criteria area. I am going to go to the first menu and I'm going to choose Camera Make. I'll leave the conjunction at Contains and then I'll go to this empty field here and I'm going to type Canon. Now this Smart Album is set up to show me all the photos in the current catalog that I took with the camera of the Make Canon.

I'll click OK, and in just a moment Elements has made a New Smart Album here in the Albums panel, the Canon camera album and in the Photo Browser, I can scroll down to see all of the photos I've taken up with my Canon camera. I happen to have more than one camera. I have a point-and-shoot, I have another SLR that's a Nikon and I have my iPhone. I could make a separate Smart Album for each one of those in order to quickly access thumbnails for the photos taken with the different kinds of cameras, right here in Elements Organizer.

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This video is part of

Image for Photoshop Elements 8 for Windows Essential Training
Photoshop Elements 8 for Windows Essential Training

106 video lessons · 8504 viewers

Jan Kabili
Author

 
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  1. 10m 20s
    1. Welcome
      1m 13s
    2. Using the exercise files
      1m 35s
    3. Launching the Welcome screen
      3m 12s
    4. Touring Elements
      4m 20s
  2. 29m 45s
    1. Working with catalogs
      3m 16s
    2. Getting photos from your hard drive
      2m 49s
    3. Changing thumbnail display options
      4m 35s
    4. Getting photos from a camera or card
      9m 43s
    5. Getting photos from a CD/DVD or an external drive
      4m 46s
    6. Getting photos from a scanner
      4m 36s
  3. 43m 15s
    1. Touring the Organizer interface
      5m 44s
    2. Viewing photos
      5m 11s
    3. Selecting photos
      2m 58s
    4. Rotating photos
      2m 39s
    5. Renaming photos
      2m 7s
    6. Fixing photo dates
      2m 0s
    7. Hiding and deleting photos
      5m 24s
    8. Stacking photos
      8m 9s
    9. Moving files
      4m 43s
    10. Backing up catalogs
      4m 20s
  4. 52m 4s
    1. Applying keyword tags
      8m 33s
    2. Finding photos by keyword tags
      3m 41s
    3. Finding photos with the Keyword Tag Cloud
      1m 56s
    4. Applying Smart Tags
      4m 29s
    5. Automatically tagging people in photos
      7m 54s
    6. Applying star ratings
      2m 48s
    7. Organizing photos in albums
      4m 10s
    8. Organizing photos in Smart Albums
      6m 44s
    9. Finding photos with Text Search
      4m 31s
    10. Finding photos from the Find menu
      5m 10s
    11. Finding photos in the Timeline
      2m 8s
  5. 29m 18s
    1. Working with photos in Full Screen view
      11m 12s
    2. Viewing slideshows in Full Screen view
      4m 10s
    3. Comparing photos
      5m 22s
    4. Using Date View
      3m 41s
    5. Mapping photos
      4m 53s
  6. 56m 46s
    1. Applying Photo Fix options in the Organizer
      8m 22s
    2. Touring the Quick Fix workspace in the Editor
      6m 12s
    3. Applying Quick Fix controls
      11m 10s
    4. Using Quick Fix tools
      11m 2s
    5. Working in Guided Edit in the Editor
      4m 45s
    6. Fixing group shots in Guided Edit
      5m 57s
    7. Applying the Scene Cleaner in Guided Edit
      9m 18s
  7. 1h 12m
    1. Touring the Full Edit interface
      5m 5s
    2. Opening files in Full Edit
      2m 13s
    3. Working with tabbed documents
      6m 57s
    4. Using tools
      6m 11s
    5. Setting editing preferences
      4m 22s
    6. Adjusting color settings
      4m 18s
    7. Using Undo History
      5m 56s
    8. Zooming and navigating
      6m 30s
    9. Creating a blank file
      5m 58s
    10. Photo resizing and resolution
      9m 59s
    11. Using the Recompose tool
      3m 8s
    12. Enlarging the canvas
      3m 49s
    13. Saving files
      7m 47s
  8. 17m 36s
    1. Understanding layers
      3m 28s
    2. Working in the Layers panel
      4m 51s
    3. Combining images with layer masks
  9. 19m 54s
    1. Understanding selections
      2m 27s
    2. Manual selection tools
      7m 6s
    3. Automatic selection tools
      6m 27s
    4. Modifying and saving selections
      3m 54s
  10. 1h 0m
    1. Cropping and straightening
      3m 49s
    2. Applying a Shadows/Highlights adjustment
      2m 54s
    3. Applying adjustment layers
      7m 53s
    4. Adding a Levels adjustment layer
      4m 12s
    5. Merging multiple exposures
      6m 33s
    6. Adding a Hue/Saturation adjustment layer
      3m 54s
    7. Adjusting with Color Curves
      3m 39s
    8. Removing a color cast
      3m 21s
    9. Correcting skin tone
      2m 34s
    10. Reducing digital noise
      4m 4s
    11. Sharpening photos
      7m 42s
    12. Working with raw photos
      9m 52s
  11. 24m 50s
    1. Using the Smart Brush tool
      7m 52s
    2. Using the Detail Smart Brush tool
      4m 26s
    3. Dodging and burning
      2m 18s
    4. Healing wrinkles and blemishes
      5m 17s
    5. Removing content with the Clone Stamp tool
      3m 41s
    6. Removing red-eye
      1m 16s
  12. 31m 3s
    1. Applying filters
      5m 8s
    2. Adding effects
      3m 16s
    3. Running automated actions
      1m 51s
    4. Using layer styles
      6m 6s
    5. Using shapes
      8m 12s
    6. Using the Cookie Cutter tool
      3m 13s
    7. Converting color to black and white
      3m 17s
  13. 9m 29s
    1. Creating text
      5m 8s
    2. Editing text
      2m 59s
    3. Warping text
      1m 22s
  14. 38m 50s
    1. Making a photo book
      8m 26s
    2. Making a photo collage
      9m 0s
    3. Creating a slideshow
      11m 25s
    4. Stitching a photo panorama
      4m 3s
    5. Preparing images for the web
      5m 56s
  15. 33m 54s
    1. Printing photos
      2m 58s
    2. Printing contact sheets and picture packages
      4m 58s
    3. Sending photos by email and Photo Mail
      5m 57s
    4. Burning photos to CD/DVD
      1m 17s
    5. Ordering prints and books
      1m 59s
    6. Signing up for Photoshop.com
      3m 15s
    7. Sharing photos online at Photoshop.com
      7m 40s
    8. Backing up and synchronizing online
      3m 40s
    9. Getting inspiration from Adobe.com
      2m 10s
  16. 26s
    1. Goodbye
      26s

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