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Moving and renaming files

From: Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

Video: Moving and renaming files

When you import photos into Elements Organizer, the Catalog takes note of the name of the file and it keeps track of its location. So, if you're going to move or rename a file, then you should do that from inside the Organizer so that your Catalog can keep track of that file. In this movie, I'll show you how to move and rename files the correct way from inside the Organizer. In the next movie, I'll show you what happens if you happen to do that the wrong way. For example, if you move a file from outside of the Organizer, as we've all done from time to time.

Moving and renaming files

When you import photos into Elements Organizer, the Catalog takes note of the name of the file and it keeps track of its location. So, if you're going to move or rename a file, then you should do that from inside the Organizer so that your Catalog can keep track of that file. In this movie, I'll show you how to move and rename files the correct way from inside the Organizer. In the next movie, I'll show you what happens if you happen to do that the wrong way. For example, if you move a file from outside of the Organizer, as we've all done from time to time.

So here are the best practices for moving and renaming files. Here, I'm looking at the 04_02_flowers folder and it contains not only a couple photos of flowers, but a couple photos of horses as well. I'd like to move the photos of horses from the Flowers folder into the Horses folder, which is here, which currently has just this one photo in it. So I'll select the Flowers folder in the My Folders panel, and you can do this by the way from this default Folder List view, or from the Folder Hierarchy view.

And then I'll go into the Grid and I'll select the photos I want to move. I'll click on this photo of horses. I'll hold the Ctrl key, the Cmd key on the Mac and click on this photo of horses, too. And then, I'll click on either of the selected photos in the Grid and drag from there into the My Folders panel on the left. I'll move my cursor over the 04_02_ horses folder and when that folder turns Bold, I'll release my mouse. Now we're looking at the contents of the Flowers folder and the horses are gone. If I click on the Horses folder instead, there are those two photos that I just moved from the Flowers folder into the Horses folder and Elements was able to keep track of those photos.

So, for example, if I try to open one of these into Single Image view by double-clicking it, that's fine. And if I try to bring the photo into the Editor to work on it there by clicking the Editor button in the taskbar, that's fine too. I'll click this X to close the photo from the Editor, and I'll click the Grid button at the top of the Organizer to go back to the Grid view. So that's the best way to move files. What's the best way to rename files? The answer is to rename files from inside the Organizer. Don't do it out in your Operating System or in another program.

And you can rename files here one at a time or multiple files. So to rename this file, I'll select it and then I'll go up to the File menu and I'll choose Rename. That opens a box where I can type a new name for the file. I'll type over the default name, I'll call this old_gray_mare, and click okay. And as you can see, the prefix of the file has been changed. By the way, if you don't see the file names under your Thumbnails in the Organizer as I covered in an earlier movie, go up to the View menu and enable both Details and Filenames.

Now let's rename these other two photos, but let's do it together. I'll click on this photo, I'll hold the Ctrl key on the PC, the Cmd key on the Mac, and click on this photo too. And again, I'll go to the File menu and choose Rename. Now here, I can choose one base name that will be applied to both photos. And then, each will get a unique suffix as well. So, let's make the base name my_horses and click okay. So here, I have my_horses-1 and my_horses-2. So, that's the best way to move and rename photos from inside the Organizer so that your Catalog can keep track of your photos.

If I haven't convinced you yet that that's the best way to do it, in the next movie, I'll show you what happens if you do move a file from outside the Organizer, and I'll show you the solution for the consequence, too.

Show transcript

This video is part of

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  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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