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When you import photos into Elements Organizer, the Catalog takes note of the name of the file and it keeps track of its location. So, if you're going to move or rename a file, then you should do that from inside the Organizer so that your Catalog can keep track of that file. In this movie, I'll show you how to move and rename files the correct way from inside the Organizer. In the next movie, I'll show you what happens if you happen to do that the wrong way. For example, if you move a file from outside of the Organizer, as we've all done from time to time.
So here are the best practices for moving and renaming files. Here, I'm looking at the 04_02_flowers folder and it contains not only a couple photos of flowers, but a couple photos of horses as well. I'd like to move the photos of horses from the Flowers folder into the Horses folder, which is here, which currently has just this one photo in it. So I'll select the Flowers folder in the My Folders panel, and you can do this by the way from this default Folder List view, or from the Folder Hierarchy view.
And then I'll go into the Grid and I'll select the photos I want to move. I'll click on this photo of horses. I'll hold the Ctrl key, the Cmd key on the Mac and click on this photo of horses, too. And then, I'll click on either of the selected photos in the Grid and drag from there into the My Folders panel on the left. I'll move my cursor over the 04_02_ horses folder and when that folder turns Bold, I'll release my mouse. Now we're looking at the contents of the Flowers folder and the horses are gone. If I click on the Horses folder instead, there are those two photos that I just moved from the Flowers folder into the Horses folder and Elements was able to keep track of those photos.
So, for example, if I try to open one of these into Single Image view by double-clicking it, that's fine. And if I try to bring the photo into the Editor to work on it there by clicking the Editor button in the taskbar, that's fine too. I'll click this X to close the photo from the Editor, and I'll click the Grid button at the top of the Organizer to go back to the Grid view. So that's the best way to move files. What's the best way to rename files? The answer is to rename files from inside the Organizer. Don't do it out in your Operating System or in another program.
And you can rename files here one at a time or multiple files. So to rename this file, I'll select it and then I'll go up to the File menu and I'll choose Rename. That opens a box where I can type a new name for the file. I'll type over the default name, I'll call this old_gray_mare, and click okay. And as you can see, the prefix of the file has been changed. By the way, if you don't see the file names under your Thumbnails in the Organizer as I covered in an earlier movie, go up to the View menu and enable both Details and Filenames.
Now let's rename these other two photos, but let's do it together. I'll click on this photo, I'll hold the Ctrl key on the PC, the Cmd key on the Mac, and click on this photo too. And again, I'll go to the File menu and choose Rename. Now here, I can choose one base name that will be applied to both photos. And then, each will get a unique suffix as well. So, let's make the base name my_horses and click okay. So here, I have my_horses-1 and my_horses-2. So, that's the best way to move and rename photos from inside the Organizer so that your Catalog can keep track of your photos.
If I haven't convinced you yet that that's the best way to do it, in the next movie, I'll show you what happens if you do move a file from outside the Organizer, and I'll show you the solution for the consequence, too.
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