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In Photoshop Elements 9 Essential Training, Jan Kabili highlights the key features of this comprehensive image organization and photo enhancement application. She shows how to correct and enhance photographs, and how to organize a growing collection of digital photos. The course also explains how to use photos in creative projects like photo books, calendars, and greeting cards, and how to share work online and in print. Exercise files accompany the course.
The whole point of Elements Organizer is to help you keep track of all of your photos, videos, and other media files. Chances are you already have on your computer some videos and photos that you'd like to include in the Organizer. The process for doing that is just the same as the one that I described in the movie I am bringing in exercise files for this course. But I want to make sure that you know how to bring in any photo or video that's already on your computer. I'm working in the PSE9 exercise files catalog that I showed you how to make in an earlier movie.
To bring some photos into this catalog, I'll go up to the File menu, down to Get Photos and Videos. And from this submenu, I will choose From Files and Folders. In the window that opens, I will navigate to my Pictures folder. You can navigate to wherever you keep photos and videos on your computer. Then I'll click on a photo to bring in. I will select this cloud photo and I'll leave all these options at their defaults. By the way, if you're on a Mac, you won't see an option to automatically suggest photo stacks. I prefer to fix red eye and make any photo stacks that I want later when I'm inside of Elements.
Then I'll come over and click this button; Get Media. Back here in the Organizer, I now see this alert that the only item I can see here in the Media browser part of the Organizer is the one that I just imported. I will click OK to dismiss that alert, and here is a Thumbnail copy of the photo that I'm including in the Organizer. Now, the most important thing to remember about this process is that the photo that you see here was not actually moved when I included it in the Organizer. The Organizer doesn't move files, it doesn't copy files unless I tell it to.
Instead, it creates links to files wherever I keep them, and then it remembers where I've chosen to locate those files. When I selected Get Photos and Videos, From Files and Folders a moment ago, the Organizer not only made a link to this photo, it also made a record of metadata about the photo, like when the photo was taken, and it created this Thumbnail copy of the photo that you can see here in the Media browser. If you look at the list of folders on my computer in the column on the left, you'll see that my Pictures folder now has a Blue Card in its envelope indicating that this folder contains a photo that I've included in the Organizer.
Now, I want to import a couple of other files that happen to be in the same Pictures folder. I'll go up to the File menu and again I'll choose Get Photos and Videos, From Files and Folders. I will click on this leaves photo and then I will hold down my Ctrl key, the Command key on a Mac, and click on this waterfall photo to select them both. I will go down and click the Get Media button again. Again, in the Organizer, I see this alert that the only items in the Main window are those I just imported. I'll click OK and now you can get a better idea of what that alert means.
Although, there are three photos in the Pictures folder which I have imported into the Organizer, I can only see two right now, the two that I just imported in the last batch. If I want to see that third photo, I'll go up to this bar at the top of the Organizer, and click Show All. So that's what that alert means. Once I've clicked Show All, I can see all of the photos that are located in the Pictures folder on my hard- drive that I've already brought into the Elements Organizer. This is somewhat have changed from earlier versions of Elements Organizer for Windows.
In the past, clicking the Show All button when in Folder Location View like this, would display all of the files that were already in the Organizer, and I could scroll down through them and see them all. Now, in Folder Location View in Photoshop Elements 9, I can see only the contents of one folder at a time just like in my operating system. So if I had brought in some other photos into this Organizer catalog, and I wanted to see those, what I would have to do is look in this list of Folders over on the left for another folder or perhaps a subfolder inside of one of these folders that has a Blue Card, and then click on that folder and I would see its contents over here in the Media browser.
Another way to see all of the photos in my Organizer would be to switch views from the Folder Location View to the Photo Thumbnail View, and that's done from the Display menu at the top-right of the Organizer. I don't want to do that right now because I think it's better to be in Folder Location View when you're working in this course. That will make it easier for you to find all of the exercise files because they are organized by folder, and the same is true if you have a Folder Organization System on your computer that you've already set up. It's easier to find things in Folder Location View than it is in Thumbnail View.
So I will close that menu without switching. One more thing and that is how to bring entire folders or files into the Organizer at once? If you've been using Adobe Bridge or some other method to organize your photos, you probably have already put them into folders, and maybe even subfolders. Now that you're using Elements Organizer to organize your photos, you don't have to change any folder-based organization system that you've already set up, because Elements can keep track of your folders and subfolders as well as your files. To show you that, I am going to go up to the File menu, and choose Get Photos and Videos; again, From Files and Folders, I will navigate to my Pictures folder.
This time, I'm going to bring in this entire folder that contains photos of flowers. If I open this folder by clicking the Open button here on Windows or by toggling the arrow to the left of the Flowers folder on a Mac, you can see that the Flowers folder contains two subfolders; one with these photos of sunflowers, and another subfolder with these photos of roses. I am going to navigate back to my Flowers folder to show you how the Organizer can keep track of the Flowers folder, its subfolders, and the files in those subfolders.
With the Flowers folder selected, I'll click the Get Media button. Here, I get the same alert about being able to see only the images that I just imported. I will click OK to dismiss that. If you look at the Folders list on the left, you'll see that inside the Flowers folder, my Roses subfolder, and my Sunflower subfolder both have Blue Cards indicating that they contain files that are now included in the Organizer. But I can only see the images that are inside of the Roses subfolder right now because here in Folder Location View, I can only see the contents of one subfolder at a time.
If I want to see the rest of the photos that I just brought in, clicking Show All won't do it because the other photos are located in another subfolder. So I have to go to that subfolder here in the Folders list, and click on it. Now, I can see the contents of the Sunflowers subfolder. Notice that if I click on the Flowers folder, I don't have any files showing, because there aren't any files in the top level of the Flowers folder, they're all in the subfolders. Again, nothing I've done in this lesson has moved any files or folders on my computer.
That's the beauty of the database system that the Organizer uses. So if you've got files already organized to your liking and folders on your computer, choosing Get Photos and Videos, From Files and Folders will not mess with your organization system. It will just create links to, and information about those files in Elements Organizer, and then you can further organize the files here in the Organizer using Keyword Tags, Albums, Star Ratings, and more as I'll show you how to do later in this course.
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