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Is your collection of digital photos and videos grows, you most slightly run out of room to store them all on your computer, instead you may have to keep the original files off-line on external drives or disks. The good news is that Elements Organizer can keep track of your files even if they're located off-line. To show you that I've to gone ahead and attached an external drive to my computer, this could be a hard drive or flash or thumb drive or a DVD or a CD. I'm going to go up to the File menu, and I'm going to choose Get Photos and Videos, From Files and Folders.
In this dialog box I'll navigate to my external hard drive. Mine is called Removable Disk yours may be called something else, and if you're on a Mac you may have to double-click the icon for your hard drive in order to find your external drive. I'll select the external drive, and here I can see six photos on that drive. I'd like to leave the original photos on the external drive, but import information about them and links to them into the organizer catalog. So first I'll select all the photos clicking on the first and holding the shift key as I click on the last, and that selects all in between.
I'll come down to the options where I'm going to uncheck Copy Files on Import, because in this case, I want to keep the original photos on the external drive to save space on my computer, I don't want to copy them onto my computer, but I might keep Copy Files on Import checked, if I were doing something like copying a friend's files off a DVD that I had to return. I will leave Generate Previews checked so that the organizer will display a small thumbnail sized preview of each photo, even when the external drive with a high-resolution photos is off-line, and by the way, when I say off-line I mean not connected to my computer.
Now I'll click to Get Media button. Here in the organizer I'll close the alert about which files I can see, these are the thumbnail sized low resolution previews. The original files are still on the external drive where I want to keep them to save space on my computer. Now that I have the previews and links to information about the photos in my organizer, I'm going to eject my external drive. Now that I disconnected the external drive with the original photos, each of the preview thumbnails has a red icon indicating that the original file is on a drive or a disk that's off-line.
But I can still perform management tasks on this low resolution previews. For example, I could rate the photos with stars by clicking the stars underneath each photo, or I could add keyword tags or include the photos in albums, I'll also show you how to do in later movies. I could even share these low resolution previews using Elements' e-mail features or I could include them in a PDF slideshow, but what if I want to edit one of these files. I'm going to select this file and try to open it in the Elements editor.
I'll Right-Click or Ctrl+Click on a Mac to bring up this context to a menu and I'll choose Edit with Photoshop Elements. I would expect that to open the Elements editor, but instead it opens the Find Offline Drives dialog box, because Elements knows that the originals of these files are located off-line. Here I can see the name of my external drive, and its status off-line, and up here I have an instruction to attach the listed drive to continue. So I'll reconnect my external drive to my computer.
When I plug my external drive back into the computer, the photos on the drive were automatically reconnected to the organizer catalog and the Elements editor launched with the file ready for editing. Here in the Elements editor I could make some changes to the file and then save it back to the external drive or to my computer and Elements would know where it is I'm going to close the file in the editor by clicking the x on its tab, and back in the organizer you can see that each one of the previews no longer has the red icon that indicates that the original is off-line, and that's because I do have my external drive connected, and so all the photos are reconnected to the organizer.
This ability to keep track of your photos and videos even if they are off-line, makes the Elements organizer really valuable, particularly today when many of us are accumulating more files than we can store on our computers, and as off-line storage becomes cheaper. And Mac users, you want to know that this is one of the points that distinguishes the organizer from Adobe Bridge, which doesn't have this capability.
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