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Albums offer yet another way to group and find your photos in the Organizer. An album is a virtual collection of photos that can be located anywhere in your catalog. They could be in different folders, or even on different drives. Adding photos to an album doesn't move them; it just creates a link to them in whatever diverse places they are located, so that you can quickly see a group of photos together at any time, without moving them from their original folders. To make a new album, I am going to scroll up in the column on the left side of Media view in the Organizer to find the Albums panel.
I will click the green plus sign to the right of albums, and I'll choose New Album. That opens the Add New Album panel in the column on the right. The album that I'm making is going to contain some photos of abstracts for a photo book that I'm planning, so I'll type the name abstract photo book. I'll leave the Category set to the default, which is None. If I had already created a category, I could designate it from this dropdown. Categories are just ways to organize albums.
They come in handy if you have a lot of albums. Now, I am going to add some content to this album. I will make sure that the Content tab-- not the Sharing tab--is selected here in the column on the right, and then I am going to select some thumbnails of abstracts that I'd like to include in my photo book. I'll click on one in the grid and then I'll hold the Ctrl key--that's the Command key on the Mac--as I click on some other abstract photos. Now, all of these photos happen to be in the same folder, just for purposes of this course, but it wouldn't matter if these were in other folders.
I could go back to All Media view and select them and then drag them all, as I am going to do these photos, into the Content area of the Add New Album panel. When I am done, I will click OK, and then I will go back to the Albums panel in the column on the left and I'll click the arrow to the left of Albums to expand that panel, and here you can see my new abstract photo book album. I will click on that album, and now in the grid, I can see just the photos that I put in that album. Again, these photos haven't been moved out of their folders; I've just created a link to them wherever they're located in my folder system.
If I want to add some more content to this album, I will go back to that same folder, and then I am going to scroll up so I can see the album, and I'll click on another photo and I'll drag it over on top of the abstract photo book album in the column on the left. Alternatively, I could right-click that album in the column on the left and choose Edit, and that would open the Edit Album panel in the column on the right. And I could drag in yet more content to this album from the grid into the Content panel in the column on the right, and then click OK.
I am going to go back and click on my abstract photo book album to show you that one of the nice things about an album is that you can customize the order in which thumbnails appear in an album. That's something you can't do when you're viewing a folder here from the folder list, or when you're viewing all media in the Organizer. Let's say that I'm thinking about the sequence of the photos as they are going to appear in my book, and I realize that I'd like to have this vertical photo be the last one in the book. Well, I can just click it and drag it over here, and drop it to the end of the sequence.
Let's say I would like to have a colorful photo to start the book off. I'll click on this photo and drag it over here to the beginning of the sequence. If you're having trouble doing that, check the Sort By order. That needs to be set to Album Order rather than Newest or Oldest or Import Batch. Album Order is the default. The same photo can be in more than one of these virtual albums. So, I am going to make another album the same way. First, I am going to go back to the folder that contains all my photos. Then I will scroll up here.
I will click the Plus symbol again. I will create another new album, and over in the column on the right, I will give this album a name. This album is going to contain some photos of textiles for a calendar that I'm planning. So here, I will type textile calendar, and I'll select some photos of textiles in the grid. I will hold the Ctrl key, the Command key on the Mac, as I select some more photos of textiles, and then I will drag all of these into the content area, and I will click OK. So, here is this vertical photo of a piece of cloth.
If I click on the abstract photo book album, you can see that vertical photo over here on the right in this album. And if I click on the textile calendar album, I have the same photo there. Another thing I like about albums is that they're accessible from any of the Organizer views. So, if I were to click on Events view for example, and change this to Smart Events, the only photos that show up here are those in the album that I've selected, the textile calendar album. I can also use an album as a ready source of photos in the Editor, without having to select particular photos first in the Organizer.
So, I am going to go back to the Media view and I will click All Media. Then I am going to open the Editor by clicking the Editor icon at the bottom of the Organizer. Regardless of which of the three Editor workspaces I am working in, I can come down to the Photo Bin and click that menu and here I'll see a list of all of the albums that I've created in the Albums panel. So, if I want to see the photos that I gathered into the abstract photo book album, I will select that from this menu, and that opens all of those photos here in the Photo Bin.
And if I double-click one, I can bring it up for editing in the document window. I am going to go back to the Organizer by clicking the Organizer button at the bottom of the Editor, because I want to mention one caveat about using albums. I see a lot of people using albums like folders, and you really don't need to do that because you already have a place here in this column on the left for your folders. So instead, I suggest that you use albums for projects or concepts or any grouping of photos where you think you're going to include photos that are located in different folders, and that will get you the maximum benefit from using the versatile Albums feature.
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