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One of the first things that you are going to want to do when you use the Organizer is to instruct Elements to index your photos in a catalog. In this movie, I'm going to show you how to do that when you are working with files that are on your hard drive or that are on an external hard drive. I'm also going to show you how to index the exercise files for this course in the new catalog that we've created in the last movie which we called the PSE7 Ex Files catalog, as you see down here on the bottom left of your screen.
Before we get started, make sure that your exercise files are on your desktop as I suggested in an earlier movie. I'm going to go at the top of the screen to the File menu and from there I'm going to choose Get Photos and Videos and I'm going to move over to the right to the next menu and choose From Files and Folders. From there I'm going to move to the left hand column in the Get Photos from Files and Folders dialog box and I'm going to click on Desktop because that's where my Exercise Files folder is located. I move to the central area of this dialog box and click on exercise files.
I'm going to make sure that Get Photos From Subfolder is checked in order to ensure that all the exercise files are indexed in this catalog and I'll leave the other boxes there unchecked and click Get Photos. I can see Elements bringing in all the photos from my Exercise Files folder. It's important to understand that Elements is not actually moving those files from their current location; instead it just keeping track of those files, taking note of where they are located, making a small thumbnail copy of each image and keeping track of other information about the files.
When Elements is done, it shows me this message that says that the only items I'm currently looking at are those that I've just imported. That just means that if there are other files that I had imported earlier in to this catalog, I wouldn't be seeing them here in front of me now. But there aren't any such files. So I'm just going to click OK and I now can see thumbnails of each file in my Exercise Files folder. If I go to the scroll bar on the right and drag I see that there are lots and lots of files here. We would be using these files through out this course. By default the Photo Browser area of the Organizer which is this area right here, displays the thumbnails of my exercise files with no information other than the date on which these photos were taken.
I'm going to scroll back up to the top, so you can see that these files are arranged in date order from newest file at the top and as you move down to older files. This is a useful way to look at your personal files, but for purposes of this course, it would be hard to find individual photos if we had the scroll up and down every time we were looking for a particular exercise file. So what we are going to do instead is just switch to a different view. To do that I'm going to the Display menu at the top of the screen, clicking and choosing the Folder location view instead of the default Thumbnail view.
Now in the Photo Browser, we see exercise files divided into sections by their movie name and their chapter name. So if I go, for example, to this bar at the top of the very first section I can see the paths to the Chapter_02 Exercise Files folder and then to the 02_02- viewing subfolder, which contains these four exercise files for that particular movie on viewing. Also if you look over at the left, you'll see that there is a new column there that we didn't see when we were looking at the photo Thumbnail view. I can't read what here, so I'm going to expand this column to the right.
By moving my mouse over the border between the column and the Photo Browser, clicking and holding and dragging, it doesn't matter exactly how far you drag. Now I can see that this column represents the hierarchy of folders on my hard drive. Yours will look slightly different because of course your user name isn't Jan Kabili, but whatever your user name is, go ahead and click on this symbol just to the left of your user name and then go down and click on the symbol to the left of Desktop because that's where the Exercise Files folder is located.
Then click on the symbol to the left of the Exercise Files folder and you'll see all of the chapters that contain exercise files. When you're looking for a particular file on a particular chapter as you work through this course, what you do is go to the symbol to the left of that chapter name. So, for example, if I'm looking for an exercise file in Chapter 02, I'll go to this symbol right here and click. Let me expand to this column little more, so you can read the names of these subfolders. Let say, I wanted to use an exercise file about renaming files. I would go to this subfolder 02_05_renaming, click on that title and now would change the exercise file thumbnails that appears in the Photo Browser on the right. We'll learn about how to open individual exercise files in a later movie.
So that's how we are going to access exercise files through out this course. But I don't want to give you the impression that I'm suggesting that you use the Folder Location view for your own personal files outside of this course. This simply makes it easier to locate the files, which are already in a folder based system. The beauty of using a Catalog system for your own files is that, Elements can keep track of every single one of your photos regardless of what folder you may have put it in. Now that you know how to get photos that are located in folders on your hard drive or on an external hard drive and tell the Organizer to keep track of those photos. You are ready to learn another way to bring in photos from the camera or a card reader, and that's going to be the subject of the next movie.
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