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Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos
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Finding photos by metadata


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Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

with Jan Kabili

Video: Finding photos by metadata

One of the most powerful ways to find particular photos is using the By Details Metadata command here in the Find menu. And I really urge you to explore this command. It's one of my favorites because it offers so many options for searching and for fine-tuning a search. I'm going to choose Find By Details from this menu, and that opens the Find By Details Metadata window. Now don't be intimidated by all the text here. I think this feature really is intuitive to use. What you'll do is come down here and formulate a search query that's basically a sentence with three parts.
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  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos
3h 33m Beginner Jan 04, 2013

Viewers: in countries Watching now:

In this course, photographer and author Jan Kabili walks you through importing, organizing, and finding your photos using the Organizer in Adobe Photoshop Elements 11. The course covers importing photos from your camera and computer; reviewing and evaluating photos; tagging images with ratings, keywords, people, and places; working with files and folders; and creating and organizing albums. Jan also shows how to find images with metadata and in the timeline, and how to apply instant photo fixes and Quick Edit image adjustments.

Topics include:
  • Importing photos from a computer, camera, or iPhoto
  • Adding photo captions
  • Reviewing your photos as a slideshow
  • Moving and renaming files and folders
  • Reconnecting missing files
  • Creating albums
  • Applying keyword tags
  • Identifying people in your photos automatically
  • Organizing photos by events
  • Adding location data to photos
  • Finding photos
  • Saving smart searches
Subjects:
Photography Photo Management
Software:
Photoshop Elements Elements
Author:
Jan Kabili

Finding photos by metadata

One of the most powerful ways to find particular photos is using the By Details Metadata command here in the Find menu. And I really urge you to explore this command. It's one of my favorites because it offers so many options for searching and for fine-tuning a search. I'm going to choose Find By Details from this menu, and that opens the Find By Details Metadata window. Now don't be intimidated by all the text here. I think this feature really is intuitive to use. What you'll do is come down here and formulate a search query that's basically a sentence with three parts.

The first part of the sentence, you'll choose from the first drop-down menu. Here, you'll find a long list of criteria on which you can search for particular photos. Everything from Filename, to Keyword Tags, to the Rating you've given a photo, to the Camera Make and Model with which you've shot a photo. Or if I scroll down, by File Size, by the Author or Creator of the photo. Even by the Shutter Speed, the F-Stop, the ISO, the Focal Length, and whether the flash went off when the photo was taken.

I also like to search by File Type so I can quickly find just my JPEGs or just my Raw files. I also find it useful to search by Camera Make or Camera Model so that I can find just the photos that I've taken, say, with my SLR, as opposed to those I took with my iPhone. So to show you that, I'm going to come up here and choose as the first part of the search query that I'm formulating, Camera Model. The second part of the sentence or search query is the verb. You'll have different choices for the verb depending on what you chose from the first drop-down menu.

So because I chose Camera Model, my only choice is here are Contains or Doesn't Contain. I'll go with Contains. And because I chose Camera Model, I get a text box in which I can type any name that I want. I know that I shot some photos here with my Nikon D90. So I'll type D90 and then I'll perform the search by clicking the Search button. And in just a second, I can see just the photos in this catalog that were taken with a camera model that contains the words D90. But that's not all.

I can narrow this search down even further by going back to that same window. Now, I can do that either by going back to the Find menu and choosing By Details Metadata. Or I can go over to the Options drop- down menu on the right side of the search results and choose Modify Search Criteria. Either way opens the Find By Details Metadata box again with the last search that I did. And if I want to narrow this down, I'll click the + button to the right of that search and that opens up another set of fields that I can use to narrow down this search.

So this time I want to see just the photos taken with my D90 that are in portrait orientation. In other words, that are taller than they are wide. So I'll go to the first menu in this row and from that menu, I'm going to choose Orientation. I'll scroll down to find Orientation. I'll select it. And now this search query has changed. This time, I don't have a choice of verb; it's just set to Is. And the third part of this query is a drop-down menu rather than a text field.

Because I only have one of two choices here; the orientation can either be Portrait or a Landscape. I'll leave this set to Portrait--and this is very important and its something you might miss--I need to come up and examine these two radio buttons. If I leave this button set, which is the default, I won't be performing the search that I want. This is basically an OR search. And knowing what you're going to get from this search is really a matter of just saying all of this out loud. So, with OR selected here, I'll be searching for photos taken with the camera model whose name contains D90 or photos whose orientation is Portrait.

So that could include some photos taken with another camera, and that isn't what I want. I want an AND search, so I'm going to change this to AND. And now I'll be looking for photos whose camera model contains the word D90 and whose orientation is Portrait. I'll come down here and I'll click Search, and there are the results of this search. Applying multiple filters, I now can see just the photos taken with my D90 that are in Portrait orientation. I'll click the Back button this time to go back and see all the photos in the catalog.

Now you may be wondering why I didn't just use the Advanced Search, rather than By Details Metadata. And the reason is that the Advanced Search offers less options. We looked at Advanced Search earlier in the course when we were talking about searching by keyword tags and people tags, and that's when Advanced Search comes in most handy. Let me remind you, by choosing Find Using Advanced Search, and that opens this advance search table. Now you may have other entries in each of these columns; don't worry about that for now. What I want to point out here is that when you use Advanced Search, you can also search by combinations of criteria, but only four kinds of criteria: keywords, people, places and events.

And as I just showed you, using the Defined By Details Metadata option, you have many more options of the kind of criteria that you use and the combinations. So, when you want to search by keywords and then narrow that down to just particular people, places, or events, do use the Advanced Search. But when you want even more options, check out Find By Details Metadata and formulate your search there.

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