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Deleting files and folders

From: Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

Video: Deleting files and folders

There's an important distinction between deleting a file or folder from an Organizer catalog and deleting a file or folder from your drive altogether; and you want to be careful not to delete from the drive when all you mean to do is remove a file or folder from your Catalog. For example, let's say that I want to remove this yellow flower photo from my Catalog. But, I may want to bring it back in, so I don't want to delete it from my hard drive altogether. I'll select the photo in Media view and then I'll right-click it, and I'll choose Delete From Catalog.

Deleting files and folders

There's an important distinction between deleting a file or folder from an Organizer catalog and deleting a file or folder from your drive altogether; and you want to be careful not to delete from the drive when all you mean to do is remove a file or folder from your Catalog. For example, let's say that I want to remove this yellow flower photo from my Catalog. But, I may want to bring it back in, so I don't want to delete it from my hard drive altogether. I'll select the photo in Media view and then I'll right-click it, and I'll choose Delete From Catalog.

This warning tells me that if I just click okay, the selected item will be deleted from the Catalog, but it won't be deleted from my hard drive altogether unless I check this check box. So I'll be careful not to check that box now, and I'll click okay. The photo dissappears from my Catalog but it still is on my hard drive in the same location that it always was. So if I want to bring it back, I can simply import it back into the Catalog. There are a couple of ways to do that. I could click the Import button choose from Files > Folders, and then navigate to that photo.

But since I already know that the photo is physically located inside the 04_05 folder, I can use the Import Media command to import that photo more directly. To do that, I need to switch from the Folder List view to the Folder Hierarchy view. I'll go up to My Folders and I'll click the Show Folder Hierarchy icon. Here, I can see my 04_05 folder in the Folder Hierarchy. I'll right-click that folder and I'll choose Import Media, and that will import that same photo back into the 04_05 folder.

Now right now, that's the only photo that we can see. I'll click the Back button, and then I'll click the 04_05 folder in the Folders panel; and as you can see, I brought that photo back into the folder. So the upshot is that when you just delete from a Catalog, it's really not a problem; your photo is still on your hard drive and you can bring it back in. Now let's see what happens if we delete an entire folder of photos. Whether I'm in the Folder Hierarchy view, as I currently am, or the Folder List view, I can right-click on a Managed Folder and choose Delete Folder.

Again, I get a Confirmation dialog. What this dialog means is that if I click okay, I'll be deleting the folder with all of its content, the two flower photos that you see here, from my Catalog; but I won't be deleting that folder from my hard disk, unless I click this check box. So, again, if I click okay, I've lost the photos and I've lost the 04_05 folder; but I can bring them back. Again, I could use the Import button at the top of the screen and navigate to the 04_05 folder.

Or because I know that it is inside of my Chapter four folder, I can just right-click the Chapter four folder here in the Folder Hierarchy view and choose Import Media. That shows me the contents of the 04_05 folder. I'll click the Back button to see everything and then, in my Folders panel, I can see my 04_05 folder right where it should be. I'll click on it and as you can see, its contents are also back in the Catalog. Now, if I really do want to delete a file or an entire folder from my hard drive altogether--in other words sending it to the Recycle Bin on Windows or the Trash on Mac--then I would right-click on that item, choose Delete From Catalog, and I would check this box.

And now if I click okay, that yellow photo is gone. So if I do try to import it back into this folder by right-clicking and choosing Import Media, nothing is imported. There is no more photo of the yellow flower and all I can do is click okay to dismiss that warning. So, do remember not to check the Delete From Hard Drive box, unless you really do intend to delete a file or a folder from you hard drive altogether. Otherwise, you're just deleting it from the Catalog and you can always re-import it.

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This video is part of

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  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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