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There's an important distinction between deleting a file or folder from an Organizer catalog and deleting a file or folder from your drive altogether; and you want to be careful not to delete from the drive when all you mean to do is remove a file or folder from your Catalog. For example, let's say that I want to remove this yellow flower photo from my Catalog. But, I may want to bring it back in, so I don't want to delete it from my hard drive altogether. I'll select the photo in Media view and then I'll right-click it, and I'll choose Delete From Catalog.
This warning tells me that if I just click okay, the selected item will be deleted from the Catalog, but it won't be deleted from my hard drive altogether unless I check this check box. So I'll be careful not to check that box now, and I'll click okay. The photo dissappears from my Catalog but it still is on my hard drive in the same location that it always was. So if I want to bring it back, I can simply import it back into the Catalog. There are a couple of ways to do that. I could click the Import button choose from Files > Folders, and then navigate to that photo.
But since I already know that the photo is physically located inside the 04_05 folder, I can use the Import Media command to import that photo more directly. To do that, I need to switch from the Folder List view to the Folder Hierarchy view. I'll go up to My Folders and I'll click the Show Folder Hierarchy icon. Here, I can see my 04_05 folder in the Folder Hierarchy. I'll right-click that folder and I'll choose Import Media, and that will import that same photo back into the 04_05 folder.
Now right now, that's the only photo that we can see. I'll click the Back button, and then I'll click the 04_05 folder in the Folders panel; and as you can see, I brought that photo back into the folder. So the upshot is that when you just delete from a Catalog, it's really not a problem; your photo is still on your hard drive and you can bring it back in. Now let's see what happens if we delete an entire folder of photos. Whether I'm in the Folder Hierarchy view, as I currently am, or the Folder List view, I can right-click on a Managed Folder and choose Delete Folder.
Again, I get a Confirmation dialog. What this dialog means is that if I click okay, I'll be deleting the folder with all of its content, the two flower photos that you see here, from my Catalog; but I won't be deleting that folder from my hard disk, unless I click this check box. So, again, if I click okay, I've lost the photos and I've lost the 04_05 folder; but I can bring them back. Again, I could use the Import button at the top of the screen and navigate to the 04_05 folder.
Or because I know that it is inside of my Chapter four folder, I can just right-click the Chapter four folder here in the Folder Hierarchy view and choose Import Media. That shows me the contents of the 04_05 folder. I'll click the Back button to see everything and then, in my Folders panel, I can see my 04_05 folder right where it should be. I'll click on it and as you can see, its contents are also back in the Catalog. Now, if I really do want to delete a file or an entire folder from my hard drive altogether--in other words sending it to the Recycle Bin on Windows or the Trash on Mac--then I would right-click on that item, choose Delete From Catalog, and I would check this box.
And now if I click okay, that yellow photo is gone. So if I do try to import it back into this folder by right-clicking and choosing Import Media, nothing is imported. There is no more photo of the yellow flower and all I can do is click okay to dismiss that warning. So, do remember not to check the Delete From Hard Drive box, unless you really do intend to delete a file or a folder from you hard drive altogether. Otherwise, you're just deleting it from the Catalog and you can always re-import it.
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