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Creating smart albums

From: Photoshop Elements 10 Essential Training

Video: Creating smart albums

A smart album is a virtual grouping of photos that automatically updates itself. For example, if I create a smart album to keep track of all my vertical photos, every time I import another vertical photo to my Organizer, it will automatically be added to that smart album. There are lots of other very practical uses for a smart album. One smart album I think everyone should have is a smart album that automatically collects your favorite photos, the ones that you've ranked with five stars. Let me show you how to set that up. You'll want to start with some photos in your Media Browser to which you've already assigned five stars.

Creating smart albums

A smart album is a virtual grouping of photos that automatically updates itself. For example, if I create a smart album to keep track of all my vertical photos, every time I import another vertical photo to my Organizer, it will automatically be added to that smart album. There are lots of other very practical uses for a smart album. One smart album I think everyone should have is a smart album that automatically collects your favorite photos, the ones that you've ranked with five stars. Let me show you how to set that up. You'll want to start with some photos in your Media Browser to which you've already assigned five stars.

I'll quickly add five stars to some of these photos by selecting them and then clicking on the fifth star underneath any one of the selected photos, and that applies five stars to all of those. I'll deselect the photos by going to the Edit menu and choosing Deselect. I'm also going to add an identifying keyword tag to some of these photos. In an earlier movie, in my Keyword Tags panel, I created a keyword tag for Car. I'll apply that outside a keyword tag to all the photos of cars here by selecting all the car photos, clicking on one, holding the Shift key and clicking on this one to select all in between, and then I'll drag the Car keyword tag from the Keyword Tags panel onto any one of the selected photos, to apply that tag to all seven of these photos. And then I'll deselect all the photos by going to the Edit menu and choosing Deselect.

Now I'm going to set up a smart album. I'll go to the Albums panel, here in the Task pane, and choose New Smart Album. In this window, I'll give my new smart album a name. I'll call these Favs, and then I'll set up the Criteria or the rule for this smart album. That rule is going to have a subject, a verb, and an object, so it will be just like a sentence. I can choose the subject from the first menu. I'm going to choose Rating. For the verb, I'll choose Is, and for the object, I'll choose 5 stars.

So, if I were to read rule as sentence, it would say "Create a smart album that contains all photos whose rating is 5 stars," and then I'll click OK. Now, in the Albums panel, you can see that there is a new album. I know it's a smart album because it has a blue icon, as opposed to the green icon on regular albums. And this is my Favs album. Whenever I want to see my favorite photos, I'll just go to the Albums panel and click on this Favs smart album and here in the Media Browser, I'll see only those photos that I've tagged with five stars.

I'm going to go back to see all the photos in my Media Browser by clicking the Show All button up here. And now let's say that sometime in the future I import new photos or I review my existing photos and I add five stars to more photos. I like this closeup of part of an old fire truck, so I'll give that one five stars. And I like this close-up of the headlamp on this boat, so I'll give that five stars as well. And now when I go back and click on the Favs smart album in the Albums panel, you can see that headlamp of the boat and that closeup of the fire truck have been added to my favorite photos as well.

So, that smart album was pretty simple to make. I can make a smart album that narrows things down even further by creating a smart album that uses more than one rule. So, let's say I often shoot cars and I want a smart album that automatically updates itself with all my best photos of just cars. To do that, I'll make another smart album, again by clicking the green plus symbol in the Albums panel and again choosing New Smart Album. I'll name this one Fav Cars. And as before, I'll go to the Subject menu and choose Rating. I'll leave the verb at Is and I'll set the object to 5 stars.

But here's the new part. I'm going to click this plus symbol over on the right side of this window to add a second rule to this smart album, and this second rule will limit the smart album to just my favorite photos of cars, not all my favorite photos. I'll go to the first menu and I'm going to choose Keyword Tags. The verb will be Include--that's the only choice--and then I'll go to the Object menu and I'll choose the keyword tag that I want to use to limit the smart album. I'll scroll down, and here is my keyword tag for Car, so I'll choose that.

Now, there's one other important thing that I have to do, which is that I have to set the conjunction between these two rules. That conjunction can be Or or And. I want both of the rules to apply, so I need to set the conjunction to the And. So, now let's read these rules as sentences. This smart album will pick out all photos whose rating is five stars and that has a keyword tag that includes Car. I'll click OK and there's my new Fav Cars smart album in the Albums panel.

And as you can, see when this smart album is selected in the Albums panel, I see in the Media Browser only those photos that have five stars and that have the keyword tag Car attached. Now, there're a lots of other smart album that so you can set up. So, when you have some time, I recommend that you create a new smart album, as I've shown you how to do here, and in the Smart Album window take a look at all the options available to you in the Subject, Verb, and Object menus. For example, you might make a smart album to keep track of all the photos you take with a particular camera, or all the photos on which you used Flash, or all your JPEGs.

smart albums are one of the best ways to keep track of categories of photos that are important to you, because once you set up a smart album, it does all the work for you, automatically adding new photos to that album in the future. So, please don't overlook this powerful organizing feature.

Show transcript

This video is part of

Image for Photoshop Elements 10 Essential Training
Photoshop Elements 10 Essential Training

140 video lessons · 9267 viewers

Jan Kabili
Author

 
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  1. 23m 48s
    1. Welcome
      58s
    2. Getting around Elements
      6m 9s
    3. Exploring the differences in Mac versions of Elements
      5m 41s
    4. Working with Organizer catalogs
      6m 16s
    5. Using the exercise files
      4m 44s
  2. 21m 39s
    1. Touring the Organizer
      5m 35s
    2. Importing photos from a camera
      4m 44s
    3. Importing photos from a computer
      3m 1s
    4. Importing photos from an iPhoto library
      5m 27s
    5. Importing photos from external drives
      2m 52s
  3. 31m 24s
    1. Working in Thumbnail view
      4m 10s
    2. Working in Folder Location view
      4m 33s
    3. Reviewing photos in Full Screen view
      4m 55s
    4. Editing and organizing in Full Screen view
      7m 20s
    5. Comparing photos in Side by Side view
      4m 10s
    6. Displaying photos in Date view
      2m 40s
    7. Viewing photo information
      3m 36s
  4. 47m 47s
    1. Using keyword tags to categorize photos
      6m 42s
    2. Organizing keyword tags
      4m 25s
    3. Finding photos by keyword tag
      3m 39s
    4. Automatically tagging people
      8m 21s
    5. Using automatic smart tagging
      5m 36s
    6. Assigning ratings to photos
      4m 9s
    7. Creating albums to organize photos
      5m 7s
    8. Creating smart albums
      5m 52s
    9. Stacking photos to reduce thumbnail clutter
      3m 56s
  5. 24m 35s
    1. Finding photos that are visually similar to each other
      4m 3s
    2. Searching for an object in a photo
      3m 45s
    3. Finding duplicate photos
      4m 50s
    4. Searching by text
      5m 59s
    5. Exploring the Find menu
      4m 27s
    6. Finding photos in the Timeline
      1m 31s
  6. 22m 41s
    1. Deleting photos
      4m 30s
    2. Renaming photos
      2m 24s
    3. Moving photos
      3m 58s
    4. Reconnecting missing files
      4m 37s
    5. Changing photo dates
      4m 29s
    6. Backing up
      2m 43s
  7. 16m 14s
    1. Choosing an editing workspace
      4m 37s
    2. Autocorrecting with the Organizer's Photo Fix options
      3m 47s
    3. Photo finishing with the Organizer's Photo Fix options
      4m 2s
    4. Changing a Photo Fix adjustment
      3m 48s
  8. 22m 10s
    1. Editing with assistance: the Guided Edit workspace
      6m 27s
    2. Retouching a photo the step-by-step way
      7m 55s
    3. Creating a dreamlike Orton effect
      1m 8s
    4. Simulating shallow depth of field
      4m 11s
    5. Creating a collage using Picture Stack
      2m 29s
  9. 29m 26s
    1. Quick improvements: introducing the Quick Edit workspace
      3m 28s
    2. Applying Quick Edit corrections
      4m 8s
    3. Adjusting lighting
      4m 0s
    4. Correcting color
      4m 20s
    5. Fixing red-eye, improving skies, and touching up photos
      6m 28s
    6. Sharpening images
      3m 10s
    7. Saving in Quick Edit
      3m 52s
  10. 41m 16s
    1. Full control: introducing the Full Edit workspace
      5m 19s
    2. Tips for using the editing tools
      3m 50s
    3. Customizing panels
      5m 10s
    4. Undoing your work
      6m 22s
    5. Zooming and navigating
      4m 41s
    6. Saving images and examining file formats
      4m 50s
    7. Working with multiple documents
      4m 0s
    8. Creating a file from scratch
      2m 57s
    9. Customizing Editor preferences
      4m 7s
  11. 25m 42s
    1. Understanding layers
      7m 3s
    2. Managing layers in the Layers panel
      7m 19s
    3. Tips for working with layers
      4m 25s
    4. Understanding layer masks
      6m 55s
  12. 29m 59s
    1. Understanding selections
      6m 49s
    2. Using manual selection tools
      4m 42s
    3. Modifying selections
      4m 20s
    4. Using the automatic selection tools
      7m 11s
    5. Refining selections
      4m 50s
    6. Saving selections
      2m 7s
  13. 23m 52s
    1. Retouching blemishes with the Spot Healing Brush tool
      2m 50s
    2. Retouching skin with the Healing Brush tool
      6m 7s
    3. Retouching with the Clone Stamp tool
      1m 58s
    4. Using the Content-Aware option in the Spot Healing Brush to remove content
      3m 13s
    5. Touching up photos with the Smart Brush tools
      7m 22s
    6. Using the Dodge, Burn, and Sponge tools
      2m 22s
  14. 1h 0m
    1. Understanding color management
      7m 23s
    2. Understanding adjustment layers
      6m 49s
    3. Adjusting part of a photo
      6m 16s
    4. Correcting contrast and brightness using Levels controls
      5m 6s
    5. Enhancing color with Hue/Saturation
      4m 32s
    6. Improving shadow and highlights using Shadow/Highlight
      2m 36s
    7. Adjusting lighting and color using Color Curves
      3m 53s
    8. Removing a color cast
      2m 11s
    9. Converting color to black and white
      3m 15s
    10. Reducing noise
      3m 53s
    11. Sharpening images
      6m 43s
    12. Processing multiple photos
      8m 19s
  15. 23m 6s
    1. Resizing and changing photo resolution
      7m 1s
    2. Cropping photos
      5m 35s
    3. Straightening photos
      2m 35s
    4. Adding canvas around photos
      2m 43s
    5. Changing a photos orientation using the Recompose tool
      5m 12s
  16. 23m 50s
    1. Combining photos using the Place command
      5m 21s
    2. Using a layer mask to hide a background
      6m 26s
    3. Blending images using a gradient
      8m 18s
    4. Blending images using Blend modes
      3m 45s
  17. 24m 2s
    1. Creating text
      6m 22s
    2. Editing text
      3m 49s
    3. Creating text on a selection
      6m 1s
    4. Creating text around a shape
      3m 51s
    5. Creating text on a custom path
      3m 59s
  18. 22m 43s
    1. Applying filters
      5m 24s
    2. Adding effects
      2m 6s
    3. Adding layer styles
      7m 38s
    4. Making shapes
      5m 17s
    5. Using the Cookie Cutter tool
      2m 18s
  19. 42m 14s
    1. Understanding Camera Raw
      3m 35s
    2. The Camera Raw interface
      5m 16s
    3. Adjusting color using the white balance controls
      4m 41s
    4. Controlling lighting and contrast
      6m 26s
    5. Enhancing photos with the Clarity, Vibrance, and Saturation controls
      2m 39s
    6. Cropping and straightening
      2m 12s
    7. Reducing Noise
      2m 24s
    8. Sharpening
      6m 46s
    9. Outputting from Camera Raw
      4m 43s
    10. Processing multiple photos in Camera Raw
      3m 32s
  20. 56m 43s
    1. Creating a photo book
      6m 50s
    2. Completing the photo book
      10m 5s
    3. Creating a photo calendar
      8m 19s
    4. Creating a photo greeting card
      5m 17s
    5. Making other photo creations in the Create workspace
      2m 8s
    6. Outputting photo creations from the Create workspace
      2m 50s
    7. Creating a photo slideshow in Windows
      8m 45s
    8. Completing the photo slideshow
      3m 31s
    9. Making a scrapbook page from scratch in Full Edit
      8m 58s
  21. 41m 34s
    1. Printing photos
      8m 30s
    2. Printing contact sheets and picture packages in Windows
      5m 23s
    3. Printing contact sheets and picture packages on a Mac
      8m 33s
    4. Ordering prints from the Organizer
      4m 22s
    5. Sharing photos by email from the Organizer
      3m 46s
    6. Sharing photos with Photo Mail in Windows
      5m 3s
    7. Sharing photos on Facebook from the Organizer
      3m 42s
    8. Sharing photos on Flickr from the Organizer
      2m 15s
  22. 7m 34s
    1. Signing up for an Adobe ID
      2m 20s
    2. Sharing online albums from the Organizer to Photoshop.com
      5m 14s
  23. 40s
    1. Goodbye
      40s

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