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A smart album is a virtual grouping of photos that automatically updates itself. For example, if I create a smart album to keep track of all my vertical photos, every time I import another vertical photo to my Organizer, it will automatically be added to that smart album. There are lots of other very practical uses for a smart album. One smart album I think everyone should have is a smart album that automatically collects your favorite photos, the ones that you've ranked with five stars. Let me show you how to set that up. You'll want to start with some photos in your Media Browser to which you've already assigned five stars.
I'll quickly add five stars to some of these photos by selecting them and then clicking on the fifth star underneath any one of the selected photos, and that applies five stars to all of those. I'll deselect the photos by going to the Edit menu and choosing Deselect. I'm also going to add an identifying keyword tag to some of these photos. In an earlier movie, in my Keyword Tags panel, I created a keyword tag for Car. I'll apply that outside a keyword tag to all the photos of cars here by selecting all the car photos, clicking on one, holding the Shift key and clicking on this one to select all in between, and then I'll drag the Car keyword tag from the Keyword Tags panel onto any one of the selected photos, to apply that tag to all seven of these photos. And then I'll deselect all the photos by going to the Edit menu and choosing Deselect.
Now I'm going to set up a smart album. I'll go to the Albums panel, here in the Task pane, and choose New Smart Album. In this window, I'll give my new smart album a name. I'll call these Favs, and then I'll set up the Criteria or the rule for this smart album. That rule is going to have a subject, a verb, and an object, so it will be just like a sentence. I can choose the subject from the first menu. I'm going to choose Rating. For the verb, I'll choose Is, and for the object, I'll choose 5 stars.
So, if I were to read rule as sentence, it would say "Create a smart album that contains all photos whose rating is 5 stars," and then I'll click OK. Now, in the Albums panel, you can see that there is a new album. I know it's a smart album because it has a blue icon, as opposed to the green icon on regular albums. And this is my Favs album. Whenever I want to see my favorite photos, I'll just go to the Albums panel and click on this Favs smart album and here in the Media Browser, I'll see only those photos that I've tagged with five stars.
I'm going to go back to see all the photos in my Media Browser by clicking the Show All button up here. And now let's say that sometime in the future I import new photos or I review my existing photos and I add five stars to more photos. I like this closeup of part of an old fire truck, so I'll give that one five stars. And I like this close-up of the headlamp on this boat, so I'll give that five stars as well. And now when I go back and click on the Favs smart album in the Albums panel, you can see that headlamp of the boat and that closeup of the fire truck have been added to my favorite photos as well.
So, that smart album was pretty simple to make. I can make a smart album that narrows things down even further by creating a smart album that uses more than one rule. So, let's say I often shoot cars and I want a smart album that automatically updates itself with all my best photos of just cars. To do that, I'll make another smart album, again by clicking the green plus symbol in the Albums panel and again choosing New Smart Album. I'll name this one Fav Cars. And as before, I'll go to the Subject menu and choose Rating. I'll leave the verb at Is and I'll set the object to 5 stars.
But here's the new part. I'm going to click this plus symbol over on the right side of this window to add a second rule to this smart album, and this second rule will limit the smart album to just my favorite photos of cars, not all my favorite photos. I'll go to the first menu and I'm going to choose Keyword Tags. The verb will be Include--that's the only choice--and then I'll go to the Object menu and I'll choose the keyword tag that I want to use to limit the smart album. I'll scroll down, and here is my keyword tag for Car, so I'll choose that.
Now, there's one other important thing that I have to do, which is that I have to set the conjunction between these two rules. That conjunction can be Or or And. I want both of the rules to apply, so I need to set the conjunction to the And. So, now let's read these rules as sentences. This smart album will pick out all photos whose rating is five stars and that has a keyword tag that includes Car. I'll click OK and there's my new Fav Cars smart album in the Albums panel.
And as you can, see when this smart album is selected in the Albums panel, I see in the Media Browser only those photos that have five stars and that have the keyword tag Car attached. Now, there're a lots of other smart album that so you can set up. So, when you have some time, I recommend that you create a new smart album, as I've shown you how to do here, and in the Smart Album window take a look at all the options available to you in the Subject, Verb, and Object menus. For example, you might make a smart album to keep track of all the photos you take with a particular camera, or all the photos on which you used Flash, or all your JPEGs.
smart albums are one of the best ways to keep track of categories of photos that are important to you, because once you set up a smart album, it does all the work for you, automatically adding new photos to that album in the future. So, please don't overlook this powerful organizing feature.
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