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Creating and organizing keyword tags

From: Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

Video: Creating and organizing keyword tags

One of the most powerful ways to find photos in an Organizer Catalog, even if you have hundreds of photos in that Catalog, is to be consistent about keyword tagging your photos. A Keyword Tag is a word or two about subject matter. In this movie, I'll show you how to create Keyword Tags. In the next movie, I'll show you how to add them to photos. And then, we'll talk about searching on Keyword Tags. To create a keyword tag, you need to be in Media view of the Organizer, as I am now, and have opened the Tags panel over on the right.

Creating and organizing keyword tags

One of the most powerful ways to find photos in an Organizer Catalog, even if you have hundreds of photos in that Catalog, is to be consistent about keyword tagging your photos. A Keyword Tag is a word or two about subject matter. In this movie, I'll show you how to create Keyword Tags. In the next movie, I'll show you how to add them to photos. And then, we'll talk about searching on Keyword Tags. To create a keyword tag, you need to be in Media view of the Organizer, as I am now, and have opened the Tags panel over on the right.

To open the Tags panel, go down to the Tags Info button in the task bar at the bottom of the Media view and click there. Here in the Tags panel, you can see some tags that come with the organizer. You're welcome to use these or to create your own. Before I create new Keyword Tags, I take a look at the batch of photos that I'm working on and I think about the words I would use to describe and search for these photos. Words that are most meaningful to me may be different than those that are meaningful to you. But that's fine, as long as you come up with words that are useful for you.

In this case, I might describe these photos with words like Food, Fruit, Wine, Vineyards, Mountains. So those are the tags and categories I'll make. To create a new keyword tag, I'll click the arrow to the right of the + symbol and I'll choose New Keyword Tag. In the Create Keyword Tag box that opens, you only really need to do two things. And that is type out your keyword tag in the Name field. I'll start with the keyword tag Mountains, and specify a category for that tag. Of these, I think Nature makes the most sense so I'll select the Nature category and I'll click okay.

And now, I have a new keyword tag over in my Tags panel indented under the Nature tag. Nature has now become both a tag and a category. I'm going to make a few more keyword tags the same way. I'll make another one, Vineyards, and I'll leave that in the Nature category and click okay. Again, I'll make another New Keyword Tag. This one will be Wine. I don't think that really fits in the Nature category but I do have to choose one category here, so I'll go with Other and then in a minute, I'll create a new category for that keyword tag. I'll click okay.

And let's make one more. I'll make a tag for Fruit, I'll leave it in the Other category, and you have the option of typing a note to yourself here. I usually don't use this field. You also have the option to edit the icon on the keyword tag. That means that you can add a representative photo to the Keyword Tag that will appear over here in the Keyword Tags panel. I usually don't do that because in order to see that photo on the tag, I'll have to make the icon bigger and that just takes up too much room in my Keyword Tags panel.

But to show you how to do it, I'll click on Edit icon and then I'll go to Import, and then I'll navigate to a photo that I want to use on that tag. You're welcome to use any photo that you like; and then click Get Media, and then okay. I'll click okay one more time to close the Create Keyword Tag dialog box. Now, I don't see that icon on my Fruit keyword tag yet. In order to see it here, I have to go to the area to the right of the + symbol and choose Show Large Icon. And now, that keyword tag has that little photo on it, so it makes it a little bit easier to distinguish over here in the Tags panel.

But as you can see, all of my tags have gotten bigger; so I prefer to disable Show Large Icon and I don't bother with those photo icons. Now, to clean up my list of keywords a little more, I can make my own categories and subcategories for my keyword tags. That's done from the arrow to the right of the + symbol also. From here, I can make a New Category or a New Subcategory. I'll go with New Category. And in the Create Category window that opens, I'll type a name for this category.

I'll type Food. I also have the options to choose a particular color for the tag that will represent this category or I can go with one of the icons from this list. I'll go ahead and choose that first icon, a purple tag with a little gear icon on it, and click okay. Now I have a New Category over here in my Tags panel, and I can drag my Wine and Fruit tags into this category to organize them further. I'll click on my Wine tag, I'll hold the Ctrl key on a PC or the Cmd key on the MAC, and click on my Fruit tag also.

And then I'll release my finger from the Ctrl or Cmd key and drag both those tags into the Food category. I also have the option to Edit Existing Categories. So if I want to give the Nature category different icons and colors, I can right click on the Nature category and choose Edit. And here, I can choose a different category icon or even a different category color. I'll just stick with the default and I'll click okay. And that changes the icon on the Nature category. If there are categories I don't think I'm going to use, for example, Photography or Color, then I can delete those.

To delete a category, I'll right- click on it, and I'll choose Delete. And here I get a warning that if I've created any subcategories inside this category or any keyword tags inside this category, that will be deleted also. And if I've applied any of that to photos in my Catalog, that will be removed from those photos. All that is fine, I'll click okay and that deletes that category. I'm also going to delete the Photography category, since everything I take is a photograph. I'll just click okay.

Notice that there is also a category here called Smart Tags, that's one of the pre-built categories. Inside that category, there are a number of different tags that come with the program. These tags and the Smart Tags category were designed primarily to be used with video. If you choose to auto analyze the items in your catalog, then Elements will try to automatically apply those tags to the items. I think they're really not that useful for still photos so I usually collapse the Smart Tags category and I don't use it.

You may see one more automatic category here, and that is Imported Keyword Tags. You'll only see that if you've imported photos to your Catalog that already contain some keyword tags. Perhaps keyword tags from a stock photo website or keyword tags that you applied in another program, like Adobe Bridge or Adobe Lightroom. So, that's how to create and organize keyword tags here in your Tags panel in Media view. In the next movie, I'll show you how to apply Keyword Tags to photos in your Catalog.

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This video is part of

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  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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