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One way to organize photos in the Organizer is into Albums. An Album is a virtual collection of photos that may be located in different folders or even on different hard drives. When you put photos into an Album, you're not moving them in your file structure, you're just linking to them wherever they're located so that you can see and work with them altogether. For example, if I'm working on a photo project like a book or a calendar, I'll make an Album of photos that may be located in various places in my File system. To create an Album, I'll make sure that the panel on the left side of my Organizer is showing and if it isn't, I'll come down here and click the Show Panel button.
If I happen to be in the Folders Hierarchy view like this, I'll click this icon to go back to the Folders List view. And in that view, above the My Folders panel, I'll see the Albums panel. Here, to make a New Album, I'll click the green + symbol. And from the drop down menu, I'll choose New Album. That opens a column over on the other side of the Organizer with a panel labeled Add New Album. Here, I'll give my album a name. Let's say, I'm putting together a book of photos about autumn, so I'll name this album Autumn Book; and then as it tells me to do here, I'll drag and drop items into this area of the panel on the right to add content to this album.
An important point about an Album is that I can bring in content from any folder, on any drive, as long as that content is already in my Catalog. So for example, here I have a folder, the 05 _01 folder, with the number of photos in it. I'm going to select some of these photos, I'll click on this one and hold the Shift key and click on this one to get those three, and then I'll drag from the Grid into the Content Tab in the Add New Album panel. And when I release my mouse, you can see thumbnails of those three photos in the Content Tab.
Now, I can add photos from another folder. So I'll go over here to this 05_01_ taos folder and I'll select both of those photos--clicking on one and control- clicking or command-clicking on the Mac-- on the other, and I'll drag those over into the Content Tab of the Add New Album panel as well. So now I have five items in my Album, I'll click okay. Here, I'm looking at the contents of the 05_01_taos folder and I can see that both of these photos are in an album, because each has a little green icon at its bottom right.
And if I move my cursor over that icon, it tells me the name of the album, the Autumn Book album, for that photo, and for that photo. And if I go up to the top of this column and I click on the Autumn Book album that now appears in the Albums panel, I can see all of photos that are linked to this album. Again, I haven't moved these photos on my hard drive. Putting them in this album, just lets me see them all together here in the album. And one of the benefits of having photos in album is that I can change their order.
So let's say that I want this to be the first photo in the album, I'll just click and drag it over to the left to change its order. And this is a good way to plan the sequencing of photos in a project like a photobook. What if I want to add more photos to an album or maybe delete some photos from an album? To edit an album, I'll right-click on the Album Name here in the Albums panel and I'll choose Edit. And that opens the column on the right to the Edit Album panel. If I want to delete one or more of these photos from the album, I'll just select them here in the Content Tab and then I'll click the trash icon at the bottom of this panel. And then I'll click okay.
And that removed that photo from this album. However, it did not remove the photo from my Catalog. That photo is still where it always was, down here in the 05_01_taos folder on my computer. And you can see that that photo no longer has a green album symbol on it, because it's not part of an album. Similarly, to add a new photo to an album, I'll right-click the name of the album, I'll choose Edit. And then I'll go to one of my folders, I'll go to my 05_01 folder, and I'll select this p hoto and drag it into the Content Tab in the Edit Album panel and click okay.
And now, when I go back up to My Album, you can see that photo is now part of the album as well. A photo can be in more than one album. So, let's say that I'm making another album for a slideshow about Colorado, and I want to use some of these same photos in that album. Again, I'll go to the Albums panel and click the green + symbol. I'll select New Album. And then over in the column on the right, which has now changed to read Add New Album, I'll give this New Album a name. I'll call this one Colorado Slideshow, and I'll drag a couple of photos in here.
Now, I can drag them in from the existing album, or I could go back to My Folders and drag them in from there. So let's say I want this photo and this photo in my Colorado Slideshow album. They're still in my Autumn Book album, but when I click okay, I'll have a second album, the Colorado Slideshow album, and those two photos will be there as well. And those two photos are still located in the original folder where they always were. Now, I think some people use Albums a little too enthusiastically. They make too many albums and then this list of albums gets so long that it's almost useless.
Instead, I suggest that you use Albums as a way to gather together photos from different locations when you need those photos to be together for a specific purpose. What I would caution against is using Albums as subject matter categories. You don't need to do that because you already have folders and keywords to help you keep track of your photos by subject. If your list of Albums does get long, you can always tidy it up by making some Album categories as I'll show you how to do in the next movie.
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