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Keyword tags are great ways to organize and find your photos. Keyword tags are like labels that identify the subjects of a photo. The best thing about keyword tags is that you can apply multiple tags to a single photo, so that you have more than one way to search for the photo later on. Let's take a look at how to create and apply keyword tags and how to organize them in the Keyword Tags panel. I shot the four photos in the bottom row of the media browser in Southern California. I would like to label them with the state name California, so I am going to select all four of these by clicking on the first, holding the Shift Key and clicking on the last.
Then I will move over to the Organize tab in the task pane on the right side of the Organizer and there I'll find the Keyword Tags panel, which is where I go to create and manage keyword tags. The most efficient way to make a new keyword tag and apply it to some photos is to do both of those in one step. To do that, I'm going to go down to the Tag selected media field at the bottom of the Keyword Tags panel. I will click in that field and that brings up this menu of existing keyword tags. I am going to ignore that for now because I'm going to create a brand new keyword tag.
I will type that tag here and that creates the new tag. To apply that tag to the selected thumbnails, I will click Apply and now you can see at the bottom-right of each of these thumbnails that there is an orange tag icon and if I hover over that icon, I see that it represents the keyword tag, California. In the Keyword Tags panel, here is the new California tag. By default, tags are created inside of the other category of keyword tags but I can move that keyword tag to a more logical place as I will show you in just a moment.
But first, I want to show you how to apply an existing tag to photos. These three tinted photos are photos that I took in California as well but in another location in Northern California. I would like to apply my California tag to these three photos too. So I will select them in the media browser by clicking the first of them and then holding the Shift Key and clicking the last. There are several different ways to apply an existing tag to photos. The way that I prefer is to go to the Keyword Tags panel, click on the existing tag, the California tag and drag it onto any of the selected photos and release my mouse.
Now on each one of these photos, there is a keyword tag, California. There are a couple of other ways to apply an existing keyword tag. I could have clicked on any one of these selected thumbnails and drag them onto the California tag or I could've clicked inside this field and selected the California tag from the list of existing tags. Now let's talk about how to organize keyword tags in the Keyword Tags panel and that becomes more important as you start to create more and more tags. As I said, by default, a tag ends up in the Other category, but the California tag really belongs in the Places category because it's a place name.
To put it where it belongs, I'll just click on the California tag and I will drag it up into the Places category. That not only moves the California tag, it also changes the color of the California tag on each one of these thumbnails, and that's because the Places category of tags happens to be color-coded in green. Another way that I can organize keyword tags is to start organizing them into hierarchies. I am going to use that feature to apply another more specific Place tag to the four photos in the bottom row which I took in Santa Monica, California.
So again, I will select all four of these by clicking on the first, holding the Shift Key and clicking on the last, and then I'll go to the Tag selected media field, I will click there and I will type Santa Monica. To apply that, I will click the Apply button. So I'd like there to be a hierarchy in which Places is the category, California the subcategory, and Santa Monica, the tag inside the subcategory California. So first, I have to promote the California tag from a tag to a subcategory.
To do that, I will right click on the California tag and I will choose to change the California keyword tag to a subcategory, and you can see that the icon has changed slightly. Then I will click on the Santa Monica tag and I'll drag it up and drop it on the California subcategory. Now, if I mouse over the Keyword Tag icon on any one of these photos, you will see that it has two keyword tags attached, both the California subcategory and the Santa Monica tag. Speaking of categories, the Organizer comes with some default categories for keywords.
Those are, as you can see, People, Places, Events and Other and if you have brought in photos from another photo management program like iPhoto and opted to import the tags that you applied there, you may also see another category here for imported keyword tags. But the upshot is that you're not limited to these preexisting categories. You can make your own categories and subcategories. For example, I like to shoot flags wherever I travel. So I'd like to have a new category labeled Flags.
To create that in the Keyword Tags panel, I'll go to the white arrow to the right of the green Plus sign and I will choose New Category. In the Create Category dialog box, I'll type a name for my new category; I am going to call this one Flags. I'll click here to choose a color for the keyword tag and in the color picker that opens, I'll go to this bar to select a Hue and then I can select a shade of that Hue over here and I will click OK. I'll also choose the icon for my new category. I will choose this purple icon right here and I will click OK.
Now I've created a new category for flags but I haven't applied that category to any of my photos yet. I'll select those, I took in Southern California by clicking one and holding the Shift key and clicking another to select all in between and then I will add this flag that I took in Colorado to that selection by holding the Ctrl key on Windows or the Command key on a Mac and clicking on that flag photo. And then I'll click on the Flags category and drag it onto any one of the selected photos. If I move my mouse over the orange tag on any one of those photos, you can see that it represents my Flags category which is also a tag.
I could go further and create subcategories inside of the Flags category. For example, I could have subcategories for the flags of different countries as I start to build out this logical hierarchy of keyword tags. Before we're done, I want to show you what to do if you apply a keyword tag and then you want to remove that tag from a photo. What it will do is select the photo or photos from which you want to remove the tag and then right click that thumbnail or Ctrl+click if you have a single button mouse and choose Remove Keyword Tag and then from the submenu, choose the keyword tag that you want to remove.
So in this case, I will remove the keyword tag, Flags, from this one. Now don't forget that the purpose of building a logical expandable hierarchy of keyword tags and applying them to photos, as I have shown you how to do here, is to allow you to find photos by multiple subjects. In the next movie, I will show you how to search for photos by their keyword tags.
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