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Applying Quick Organize options

From: Photoshop Elements 11 Essentials: 01 Importing and Organizing Photos

Video: Applying Quick Organize options

When you're using Virtual Albums and Keyword Tags to organize photos in Elements Organizer, you'll do most of your work here in Media view, where you have access to all the keywording and album features. But sometimes, when you're reviewing photos in Full Screen view where you have a nice clean view of each photo, you may want to quickly add a photo to an existing album or apply a keyword or two on the spot, without having to come back here to Media ciew. Let's see how we can do that in Full Screen view. I'll open these photos into Full Screen view by going to the View menu and choosing Full Screen.

Applying Quick Organize options

When you're using Virtual Albums and Keyword Tags to organize photos in Elements Organizer, you'll do most of your work here in Media view, where you have access to all the keywording and album features. But sometimes, when you're reviewing photos in Full Screen view where you have a nice clean view of each photo, you may want to quickly add a photo to an existing album or apply a keyword or two on the spot, without having to come back here to Media ciew. Let's see how we can do that in Full Screen view. I'll open these photos into Full Screen view by going to the View menu and choosing Full Screen.

These panels on the left will collapse in just a moment and as I've already explained, whenever I move my cursor, this Control bar appears in View; and when I move my cursor still, the Control bar disappears. Down at the bottom of the screen, you can see the thumbnails that I can use to navigate among the open images by clicking on one of the thumbnails. If you prefer to view photos in Full Screen view without any distractions including these thumbnails, you can turn them off by moving your mouse so that the Control bar appears, snd then clicking this Film Strip button to toggle off the Thumbnails.

And then, you can use an alternative way to cycle through the open photos by pressing the arrow keys on your keyboard and that gives you the cleanest view of your photos here in Full Screen view. As you're reviewing photos here, if you see a photo that you want to quickly add to an album or tag with a keyword, then you want to open the Organize panel on the left side of your screen. Right now, it's collapsed. There are two ways I can open it. Either by moving my cursor to bring up the Control bar and clicking the Organize button in the Control bar, or coming over to the left side of the screen and hovering over the Organize panel so that it expands.

And then to keep it in view, I'll go up to this pin at the top right of the Organize panel and click. The top section of the Organize panel is for adding a photo to an existing album. As you'll learn later in the course, albums come in handy to view a collection of photos together, even if they're physically located in different places in your file structure. So I like to use albums when I'm gathering photos from various locations for a project, like a flower calendar that I'm planning to make. Notice that the top section is labeled Add to Albums, that means that you can add a photo to an existing album here, but you can't create a new album here.

To do that, you have to be out in Media view, and I'll show you how to make an album in Media view in an upcoming chapter. I happened to have already made an album in Media view. The Flower Calendar album that you see here. So now as I am running through My Photos in Full Screen view, if I decide I want this particular photo in this album, all I have to do is click the Album in the Organize panel. And that adds this photo to that album as we'll see when we get back to Media view. The second part of the Organize panel is for keyword tagging.

Here in the Keyword tags area, I can see all the existing keyword tags. These happen to be the default tags that come with Elements Organizer. To add one or more of these existing tags to these photo, all I have to do is click that tag here in the Organize panel. So, if I want to tag this photo with the tag Nature, I'll click Nature here. I also have the option of creating a brand new tag and applying it to this photo at the same time. To do that, I'll go down to this field, the Add Custom Keywords field, I'll click there and I'll type the keyword.

I'll make a new keyword Flowers and then I'll click this little Add button. And that creates the new Flowers keyword and applies it to this photo. When I'm done working in the Organize panel, I can collapse it so I get a nice big view of my photos again, by unpinning it, clicking the Pin icon again, and then moving off it. And when I'm ready to Exit Full Screen view and go back to Media view, I'll move my cursor to bring up the Control bar and I'll click the Exit button on the Control bar. That takes me back to Media view, where I can see the results of the keyword tagging and the album inclusion I just did in Full Screen view.

Here, under the photo of the roses, you can see three small icons. The first of those is an Album icon, and if I hover over that Album icon, you can see that this photo is in the album, Flower Calender, where I put it when I was back in Full Screen view. These other two tags represent keywords. If I hover over this tag, it tells me that the keyword tag Nature has been applied to this photo. And hovering over this symbol tells me that the keyword tag Flowers has also been applied to this photo. And I could search on either keyword tag from anywhere in my Catalog to find this photo.

Although most work with keywords and albums is done here in Media view, I think it really is convenient to have some basic keywording and album features available in Full Screen view, too.

Show transcript

This video is part of

Expand all | Collapse all
  1. 18m 57s
    1. Welcome
      46s
    2. What is the Organizer?
      3m 1s
    3. Touring the Organizer
      4m 29s
    4. Moving between Organizer and Editor
      4m 55s
    5. Working with catalogs
      5m 46s
  2. 21m 4s
    1. Importing the exercise files
      2m 50s
    2. Importing photos from your computer
      4m 37s
    3. Importing photos from your camera
      7m 56s
    4. Importing photos from iPhoto (Mac only)
      5m 41s
  3. 33m 25s
    1. Viewing photos
      3m 37s
    2. Displaying photo names and dates
      1m 0s
    3. Adjusting photo dates and times
      3m 33s
    4. Sorting photos
      2m 41s
    5. Rating photos
      5m 6s
    6. Viewing metadata in the Information panel
      3m 13s
    7. Adding photo captions
      1m 45s
    8. Hiding and showing photos
      2m 54s
    9. Stacking related photos
      5m 8s
    10. Applying instant photo fixes
      4m 28s
  4. 19m 43s
    1. Viewing a simple slideshow
      4m 51s
    2. Comparing photos side by side
      4m 30s
    3. Applying Quick Edit options
      5m 36s
    4. Applying Quick Organize options
      4m 46s
  5. 27m 30s
    1. Using the Folders panel
      7m 19s
    2. Moving and renaming files
      3m 38s
    3. Reconnecting missing files
      4m 14s
    4. Moving and renaming folders
      3m 48s
    5. Deleting files and folders
      4m 2s
    6. Using a watch folder to import new files (Windows only)
      4m 29s
  6. 10m 14s
    1. Creating albums
      5m 53s
    2. Organizing albums
      2m 38s
    3. Making instant albums from folders
      1m 43s
  7. 14m 56s
    1. Creating and organizing keyword tags
      6m 38s
    2. Applying keyword tags
      4m 59s
    3. Finding photos by keyword and Advanced Search
      3m 19s
  8. 23m 3s
    1. Identifying people automatically
      5m 55s
    2. Identifying people manually
      3m 1s
    3. Viewing people
      3m 47s
    4. Grouping people
      3m 10s
    5. Working with people tags
      7m 10s
  9. 9m 13s
    1. Creating events manually
      6m 48s
    2. Creating Smart Events
      2m 25s
  10. 9m 52s
    1. Viewing mapped photos by location
      5m 47s
    2. Adding location data to photos
      4m 5s
  11. 22m 2s
    1. Using the Find menu
      3m 36s
    2. Finding photos by metadata
      5m 31s
    3. Saving smart searches
      5m 3s
    4. Finding photos by visual similarity
      5m 56s
    5. Finding photos in the Timeline
      1m 56s
  12. 3m 22s
    1. Don't forget to back up
      2m 16s
    2. Next steps
      1m 6s

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