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InDesign CS6 New Features
Illustration by John Hersey

Applying Keep settings to spans and tables


From:

InDesign CS6 New Features

with Anne-Marie Concepción

Video: Applying Keep settings to spans and tables

If you are a fan of InDesign's span columns and tables then you will be really happy to know that in CS6 you can now apply keeps settings to them. Well, you could always apply keeps settings to them in previous versions, but you couldn't be assured that they would actually work; in fact, they were usually ignored. Turns out into very complicated process to figure out how to make sure that spans and tables understand what keeps are, but they set an engineering team to the task and now we can. So here we have an example of a two- page document, and this text frame is three columns, and that threads to this text frame, which is two columns, and we have a span paragraph here.
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  1. 1m 59s
    1. Welcome
      57s
    2. Using the exercise files
      1m 2s
  2. 14m 23s
    1. Exploring interface tweaks
      6m 56s
    2. Examining the new tools and dialog boxes
      7m 27s
  3. 32m 41s
    1. Working with the Conveyer tool
      10m 7s
    2. Linking objects
      12m 11s
    3. Mapping styles
      10m 23s
  4. 50m 5s
    1. Understanding flexible layouts
      8m 16s
    2. Working with Alternate Layout
      12m 52s
    3. Understanding Liquid Layout rules
      7m 30s
    4. Using the basic Liquid Page Rule options: Scale, Re-center, and Based on Master
      6m 52s
    5. Applying guide-based Liquid Layout rules
      8m 10s
    6. Applying object-based Liquid Layout rules
      6m 25s
  5. 14m 51s
    1. Working with flexible columns
      3m 27s
    2. Auto-sizing text frames
      5m 28s
    3. Exploring the primary text frame
      5m 56s
  6. 8m 15s
    1. Accessing recently used fonts
      2m 9s
    2. Applying Keep settings to spans and tables
      2m 45s
    3. Fitting frames to different types of text content
      3m 21s
  7. 28m 27s
    1. Using advanced EPUB 2 export controls
      9m 12s
    2. Exporting an EPUB 3
      9m 16s
    3. Inserting HTML and Edge content
      9m 59s
  8. 28m 4s
    1. Reviewing the new Form tools
      7m 21s
    2. Creating and previewing a basic form
      14m 40s
    3. Testing the form in Acrobat
      6m 3s
  9. 21m 24s
    1. Aligning selections to a key object
      2m 17s
    2. Using Save As to create a file for earlier versions of InDesign
      1m 40s
    3. Retaining table headers and footers
      2m 58s
    4. Importing RTFD and exporting to PNG
      4m 38s
    5. Using smart math in fields
      2m 13s
    6. Exporting interactive PDFs as pages
      1m 9s
    7. Previewing and exporting grayscale PDFs
      2m 22s
    8. Using the new world language support
      4m 7s
  10. 1m 6s
    1. Next steps
      1m 6s

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InDesign CS6 New Features
3h 21m Appropriate for all Apr 23, 2012

Viewers: in countries Watching now:

InDesign CS6 is dedicated to improving workflow, document distribution, and flexibility. This course provides in-depth exploration of the new features in InDesign CS6, showing not just where they are and how to use them, but also tips, workarounds, and practical applications of the features. Author Anne-Marie Concepción introduces the Liquid Layout tools and Alternate Layouts for creating flexible layouts for both print and digital publishing; the enhanced tools for creating and updating linked objects within and between documents; the Content Collector and Content Placer tools; and the introduction of EPUB 3. The course also covers creating interactive PDF forms, using the new primary text frame, previewing and exporting color layouts to grayscale, and utilizing the new production aids such as aligning selections to a key object and using smart math in panel fields.

Topics include:
  • Working with the Conveyor tool to link objects and map styles
  • Applying Liquid Layout rules
  • Using flexible columns
  • Creating auto-sized text frames
  • Accessing recently used fonts
  • Fitting frames to more types of text content
  • Exporting to EPUB 2 and 3 using new controls
  • Inserting HTML and Edge content into a layout
  • Creating a PDF form with interactive text, radio, and checkbox fields
  • Mapping text styles in linked objects
Subject:
Design
Software:
InDesign EPUB
Author:
Anne-Marie Concepción

Applying Keep settings to spans and tables

If you are a fan of InDesign's span columns and tables then you will be really happy to know that in CS6 you can now apply keeps settings to them. Well, you could always apply keeps settings to them in previous versions, but you couldn't be assured that they would actually work; in fact, they were usually ignored. Turns out into very complicated process to figure out how to make sure that spans and tables understand what keeps are, but they set an engineering team to the task and now we can. So here we have an example of a two- page document, and this text frame is three columns, and that threads to this text frame, which is two columns, and we have a span paragraph here.

Let's zoom in a bit. So you can see the problem is that we have a span paragraph called callout span--let me close that for now-- that looks kind of dumb because we have this one line right here. What we would we like to do is make sure that wherever we have the span paragraph, that all of the lines of the paragraph stay together, and that's the job for keeps. So what we can do is just click anywhere in the paragraph, go to the Control panel menu, go down to Keep Options, make sure Preview is turned on, and say that we want all of the lines together.

There you go. Isn't that nice? Click OK and we can test it out if you want. So if I bring this down lower then it's able to have room. It stays up here. But when there's not enough room for all of the lines in the paragraph to stay together then it goes and jumps to the next frame in the thread, which is what we prefer. Yay! It also works for tables. So here's a table. Now, if I drag the bottom of this frame up and release it in the middle of the table, then we end up with between the four rows here and three rows here, which looks pretty dumb.

And it would look really dumb especially if this was on another page or spread. This looks dumb, actually, as is, in another column. So you want to apply keeps settings to everything. Now some designers discovered that you could treat every row as a separate paragraph and then try selecting every single row and applying keeps and sometimes that works, but now it's a lot simpler. Let's say I bring it down a bit. The paragraph that the table sits in-- let's zoom in a bit so we can see it better. Remember, a table is kind of like an in-line object that sits in its own paragraph.

You just select that paragraph return, or you can select the entire table if you want, and then for that paragraph turn on, keep everything together. So Keep Options > Keep Lines Together, and now let's drag this up. Here we go. So even though there is plenty of room for few more rows, we want the table to stay together so it jumps to the next column in the thread. There you go. Two nice fixes. Keeps now works with spans and tables.

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