Drupal 6 Essential Training
Illustration by Don Barnett

Using the Administration menu


From:

Drupal 6 Essential Training

with Tom Geller

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now

Video: Using the Administration menu

Now we move on to the meat of the matter: configuring Drupal through its browser based administration menus. Except for those changes that require mucking about on the server, to add or remove files for example, pretty much every change you make to your Drupal site will happen through this interface. Fortunately, these menus are fairly self-explanatory and if you are feeling adventurous you could just start playing around with them, but here are a few tips and tricks to make your administration experience easier, safer, and more efficient. You will need to be logged in as the Administrator to go through this video.
Expand all | Collapse all
  1. 4m 36s
    1. Welcome
      49s
    2. Using the example files
      3m 47s
  2. 28m 50s
    1. Drupal is a CMS
      7m 43s
    2. Choosing Drupal
      5m 31s
    3. Checking Drupal's requirements
      4m 26s
    4. Understanding the inner workings of Drupal
      4m 32s
    5. Meeting the Drupal community
      6m 38s
  3. 11m 26s
    1. Learning key terms in Drupal
      5m 19s
    2. Touring Drupal's interface
      6m 7s
  4. 34m 28s
    1. Installing WAMP and Drupal on Windows
      9m 41s
    2. Installing MAMP
      4m 34s
    3. Setting up the database on a Mac
      2m 1s
    4. Downloading and installing Drupal on a Mac
      6m 32s
    5. Troubleshooting installation problems
      3m 49s
    6. Automating updates with cron
      7m 51s
  5. 25m 34s
    1. Setting up clean URLs
      5m 51s
    2. Backing up your Drupal site
      3m 31s
    3. Restoring your Drupal site from backup
      4m 18s
    4. Wiping your Drupal installation clean
      2m 6s
    5. Updating Drupal
      9m 48s
  6. 15m 35s
    1. Using the Administration menu
      6m 20s
    2. Setting site information
      4m 50s
    3. Setting the theme
      4m 25s
  7. 35m 6s
    1. Understanding security and permissions
      7m 2s
    2. Controlling site access with user management
      3m 39s
    3. Creating users
      7m 57s
    4. Setting user profiles
      9m 40s
    5. Creating contact forms
      6m 48s
  8. 19m 18s
    1. Creating your site's basic info pages
      7m 12s
    2. Understanding page layout
      5m 40s
    3. Creating a flexible layout with blocks
      6m 26s
  9. 15m 34s
    1. Monitoring performance
      4m 51s
    2. Recovering from disasters
      7m 37s
    3. Improving administration skills
      3m 6s
  10. 41m 1s
    1. Understanding nodes
      6m 49s
    2. Creating basic content: Stories and pages
      7m 9s
    3. Enabling other content types
      9m 22s
    4. Adding blogs
      3m 48s
    5. Adding forums
      6m 56s
    6. Adding polls
      6m 57s
  11. 34m 48s
    1. Exploring content categories
      7m 44s
    2. Exchanging content via RSS
      9m 47s
    3. Using input filters
      7m 40s
    4. Managing comments
      9m 37s
  12. 38m 5s
    1. Configuring your theme
      11m 27s
    2. Changing your theme's graphics
      4m 59s
    3. Finding and installing a new theme
      8m 56s
    4. Understanding Cascading Style Sheets (CSS)
      5m 56s
    5. Deciphering CSS files
      6m 47s
  13. 22m 38s
    1. Finding modules
      6m 52s
    2. Unpacking and installing modules
      6m 29s
    3. Configuring modules
      3m 49s
    4. Implementing complex modules
      5m 28s
  14. 32m 10s
    1. Ensuring automated updates with poormanscron
      3m 10s
    2. Defining custom content types with CCK
      12m 53s
    3. Stopping spam using a CAPTCHA
      10m 43s
    4. Using a WYSIWYG text editor
      5m 24s
  15. 22m 18s
    1. Getting around with multilevel menus
      7m 26s
    2. Building custom menus
      5m 42s
    3. Creating easy-to-navigate books
      9m 10s
  16. 20m 18s
    1. Changing page templates with PHP
      8m 15s
    2. Using PHP in content
      5m 20s
    3. Implementing PHP snippets
      6m 43s
  17. 10m 14s
    1. Launching your site
      5m 51s
    2. Joining the Drupal community
      4m 23s
  18. 15s
    1. Goodbye
      15s

please wait ...
Watch the Online Video Course Drupal 6 Essential Training
6h 52m Beginner Aug 25, 2008

Viewers: in countries Watching now:

Drupal is a free, open-source content management system (CMS) for a variety of platforms. It has a robust user community and easy-to-use administration features. Drupal Essential Training covers all the important aspects of installing, configuring, customizing, and maintaining a Drupal-powered website. Instructor Tom Geller explores blogs, discussion forums, member profiles, and other features while demonstrating the steps required to make Drupal perform. He also teaches fundamental concepts and skills along the way, including installation, backups, and updates; security and permissions; flexible page layouts and CSS; menu navigation; and performance monitoring and disaster recovery. He also discusses how to select and install the community-supported modules that further expand Drupal's capabilities, and gives experienced PHP programmers tips on customizing page templates. Example files accompany the course.

Topics include:
  • Understanding the inner workings of Drupal
  • Creating stories, pages, blogs, forums, and polls
  • Managing users and comments
  • Setting and customizing themes
  • Exchanging content via RSS
  • Stopping comment spam with a CAPTCHA
  • Launching a site and joining the Drupal community
Subject:
Web
Software:
Drupal
Author:
Tom Geller

Using the Administration menu

Now we move on to the meat of the matter: configuring Drupal through its browser based administration menus. Except for those changes that require mucking about on the server, to add or remove files for example, pretty much every change you make to your Drupal site will happen through this interface. Fortunately, these menus are fairly self-explanatory and if you are feeling adventurous you could just start playing around with them, but here are a few tips and tricks to make your administration experience easier, safer, and more efficient. You will need to be logged in as the Administrator to go through this video.

The first thing, that we're going to do, is to go to the Administer menu in the left hand column. If for some reason this menu isn't working, that is to say if your installation is having problems, there is another way that you could reach this menu, by typing ?q=admin. That will always get you back to this menu even if you're having problems with your Drupal installation, as long as Drupal is actually running. The administration page contains links to many different parts of Drupal that are available for you to change the settings; you can reach them through two series of links.

The first one on the left side is by category. Each of these categories is then expanded in the main part of the screen here. If, for example, you click on Content management, you would see the same links that you see here in this box under Content management. Click on it, it shows you those and it also expands them here. Personally, I prefer to just go to the main Administer link and then use Find to find what I am looking for. Let's say, for example, I wanted to change the Site information, I will hit Command+F or Ctrl+F on a PC and if I wanted to, say, see Site information and there we go. It highlights down here, I can click on it, and go straight there.

Another way that you could look at the links that are available for Administration - go back up to the top of the Administration page and click on By module. Each one of these blocks refers to different module, that's installed in Drupal. Drupal is actually a series of modules, the main one of which is called System and you can see its Administration here. We are going to look at the files that make up the Drupal installation and see what those modules actually are. We'll go to Hide Others and to our Drupal installation folder, which in our case is in Users/Tomgeller/Sites/Drupal.

You can find modules in a few different places. The first one is in the Module's folder. These are the modules that came with the Drupal installation. If you have installed any additional one's they would be in Sites, all, and then there would be folder called modules or sites default and a folder called modules. If we look here, we see System and Taxonomy and if we go back to our Administration and scroll down we see System and Taxonomy. We'll discuss modules and how to add additional modules in other video in this series.

For now, let's go back up to Administer by Task. After you've been using Drupal for a while, you might find that all of this extra text isn't necessary, because you know what Comments is and Content and Blocks and so forth. So, you can hide the descriptions to make that page much more compact. Many administration pages change as you alter the site's capabilities. For example, if you add a module, it may actually change, what another module's page looks like. Let's take a look at a few different types of administration page. Towards the bottom here, we have a special type called Reports. This actually shows all of the things that have been happening on your Drupal system. The most important of these is Status Report. This is just an informational report, it doesn't actually have very much that you can set. Although, it does give you links to various places that will help you in your Drupal administration.

Another report that's useful is Recent Log Entries. This can be very helpful, if you have been having problems with your Drupal installation, because it will tell you exactly where the problem started to happen and what the cause was to some extent. After a while as you could expect, this list will become extremely long and you can filter it. For example, by the severity of the problem and also by the type, whether it was caused by user action or by an action of cron and so forth. Let's take a look at a more complex Admin page; going back to Administer we will look at Blocks. This is a list of different things that you could put on your Drupal site; for example, in this top area here, called the Header or in the two sidebars or at the bottom, what's called the Footer; or actually in this main area here, on every page, or on selected pages.

Each one of these lines represents a different block and these could, for example, be moved around. Let's take this one, Who's Online, for example. We can click and drag it by that little arrow symbol and let's put it on top of Navigation here. You will notice the little asterisk, which says that it's not saved until you click on Save Blocks and there we are. Now we have this extra block up here for online users. In addition to being able to click and drag these blocks, you can use the popup menu, to change the where they appear or you can further configure them by clicking on the configure button.

You can also change the way that you see the site beside when you are administrating it. Let's go back to Administer, there is a special link down here, called the Administration theme, this changes the look only when you're administrating it that changes what the Administrator see, from what the regular users see. To do that you just change the popup here and let's change it, let's say to Chameleon and go to Save Configuration. Instantly we have a different look for the Administrator. Now, if as we Log out as the Administrator, which we can do down here, you will see the original theme, which is different from the Administration theme. Other videos in this series will show details on some of these Admin screens in the Core Drupal installation and the chapter on Modules shows you how to configure some other more popular third-party modules. I urge you to just spend some time wandering through the Admin screens with all of Drupal's capabilities and options it's easy to forget where important settings are hiding. The more time that you spend in these Admin screens, the faster you will remember where they are.

Find answers to the most frequently asked questions about Drupal 6 Essential Training .


Expand all | Collapse all
please wait ...
Q: While following along to the installation instructions in the “Installing WAMP and Drupal on Windows” chapter in the Drupal Essential Training title, an error occurs when attempting to open the local host page. Nothing appears except for an error reading “WAMPSERVER server offline.” What is causing this?
A: There is a known problem with some versions of WAMP that include a version of PHP (5.3) that some versions of Drupal is not compatible with. See http://tomgeller.com/content/tips-running-drupal-windows-using-wamp#comment-831 for more information.
If that is not causing the issue, reference the tips at http://tomgeller.com/content/tips-running-drupal-windows-using-wamp.
If you don't see the solution at either of those links, try using another AMP stack, such as XAMPP or the Acquia stack installer. See http://tomgeller.com/content/what-hells-wrong-drupal-wamp for discussion about these.
Q: After installing XAMPP and running Drupal for the first time, the Administration menu does not appear. What is the reason for this?
A: There are several possible problems. Here are some likely solutions. (These may also solve problems encountered with other AMP stacks.)
  1. Increase XAMPP's PHP allocation.
  2. Check to make sure all XAMPP's paths are correct and that permissions are correct. If the database information appears, but not Drupal's supporting files, and an included theme is being used, the supporting files will be in the /modules folder.
  3. Another solution is to not use WAMP or XAMPP. One option is to use Acquia's Drupal Stack Installer ("DAMP"), which can be found at http://www.acquia.com/downloads. However, that installs Acquia Drupal, which is a version of "normal" Drupal extended with additional modules. If  only core Drupal is desired, see the instructions at http://acquia.com/blog/kieran/try-drupal-7-alpha-your-laptop-or-desktop. (The instructions are for Drupal 7, but will work for Drupal 6 as well.)
Q: In the "Using the example files" movie, the method of importing information to the database is shown, using the backup in Chapter 10. When attempting to do this, the following error is shown: "No data was received to import. Either no file name was submitted, or the file size exceeded the maximum size permitted by your PHP configuration. See FAQ 1.16." The system is running the latest versions of Apache, PhP and MySQL, on Windows Vista. What could be causing the problem?
A: This is probably caused because your AMP stack allocates too little memory to PHP. 
 
That's especially true if you're using WAMP, which only gives PHP 2MB of memory, when it really needs at least 16MB. 
You'll see the issue if you go to the MySQL-controlling phpMyAdmin screen (probably at http://localhost/phpMyAdmin) and click "Import": The maximum file size allowed is 2,048K. That's only 2MB, and the databases for most Drupal sites are much larger than that. (The example site for Drupal Essential Training gets as big as 5MB.) The video "Installing WAMP and Drupal on Windows" shows (at around 3:30) where the php.ini file is, but here are some more-complete instructions to increase that memory limit. 

  1. Click the WAMP icon in your system tray.
  2. Select "PHP". In the side menu, select "php.ini" to open a file containing PHP's configuration options.
  3. Search for the line, "upload_max_filesize = 2M".
  4. Change it to "upload_max_filesize = 32M" (or whatever you like). 
  5. Save the file and restart WAMP. (Better yet, restart your computer entirely to be sure. I'm frankly not sure whether it makes a difference.)
  6. Now go back to that "Import" screen in phpMyAdmin: You should notice that the limit has changed.
Q: I don't remember the default username and password used demonstrate Drupal.
A: The default username used in the course is "admin"; the default password is "booth".
Q: How can I change Drupal's administrative username and password?
A: If for some reason the default exercise file username (admin) and password (booth) don't work, you can change them in the database itself using phpMyAdmin. (This technique is demonstrated in a video from Chapter 8, "Recovering from disasters".)

  1. Open your Drupal database with phpMyAdmin.
  2. Go to the "users" table. Click the Browse icon.
  3. For the row where uid = 1, click the Edit icon. (Note the value under the "Name" column: That's the administrator's username.)
  4. In the "pass" row, select "MD5" under the "Function" column
  5. In the same row, enter your new password under the "Value" column.
  6. At the bottom of the screen, click the "Go" button. You should now be able to log in with that username and new password.
Q: In Windows Vista, the WAMP icon disappears from the system tray after a certain amount of time. How do I get it to reappear?
A: To make the WAMP icon reappear (so that you can access localhost, phpmyadmin, php.ini, etc.), you have to activate the "start WAMP server" icon (from start menu, desktop or wherever). The system tray icon will reappear.
Q: My .htaccess file disappeared. What caused this?
A: A few times during the Drupal Essential Training video series, the instructor says to copy a Drupal installation by selecting all the files in the folder and then "dragging and dropping" them, either to a server or another location on your local computer. This is not the best way to do so, as the hidden file ".htaccess" will not be copied. 

There are two ways to get around that problem: 
  1. When installing Drupal for the first time: Instead of copying files from the Drupal folder, move the entire folder to its target location and rename it. This is the easiest solution for those without experience with Unix. 
  2. Use the command-line interface to copy the .htaccess file.
Sorry for the error.
Q: In the video, the instructor says the current version of Drupal is 6.3, but on the drupal.org site, the latest version is 6.17. Which is the newer version of Drupal?
A: Drupal 6.17 is newer than version 6.3. For some reason, the the version numbers go 6.3, 6.4... 6.9, 6.10... 6.17. It’s counter-intuitive, but that’s the order.
Q: My WAMP phpMyadmin will not allow me to upload the exercise files. It returns this message: "No data was received to import. Either no file name was submitted, or the file size exceeded the maximum size permitted by your PHP configuration. See FAQ 1.16." There was no previous database to drop, so what do I need to do to make this work?
A: This is a common problem, caused not by Drupal, but by WAMP. WAMP only allows you to upload files of 2MB or smaller, which is much too small. The solution is detailed at http://tomgeller.com/cant-import-a-drupal-site-in-windows.
 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Drupal 6 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.