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Controlling site access with user management

From: Drupal 6 Essential Training

Video: Controlling site access with user management

Drupal comes with one special superuser account that can access everything and two built-in roles. One of them for members who have signed up for your site and the other one for anonymous people who are just coming to the site and haven't signed up for it. But you can add as many more roles as you like and we will show you how to do that. First, go over to Administer, then scroll down to the area User Management. We are going to change Roles. And here you can see that it lists the two roles that come as part of the Default Drupal installation, anonymous and authenticated. It's very easy to add an additional one. Let's say that we are building a site where some people are allowed to contribute content, but others aren't, let's call them Contributing user and say Add role and there we are, we have added a new role, but we haven't actually given them permission to do anything, so to go there, let's click on edit permissions. Now we can see all of the permissions that, that new user can add. But there is a bit of a problem, we can't really compare what this user can do against all of the other users. So let's go back and instead of clicking on Edit permissions here, we will go to Administer and Permissions. There, now we see anonymous user, authenticated user and contributing user, all on one screen. In reality, we don't have to check these boxes because members of the Contributing user group are also authenticated users. I like to check them any way, just for visual clarity and then Save permissions.

Controlling site access with user management

Drupal comes with one special superuser account that can access everything and two built-in roles. One of them for members who have signed up for your site and the other one for anonymous people who are just coming to the site and haven't signed up for it. But you can add as many more roles as you like and we will show you how to do that. First, go over to Administer, then scroll down to the area User Management. We are going to change Roles. And here you can see that it lists the two roles that come as part of the Default Drupal installation, anonymous and authenticated. It's very easy to add an additional one. Let's say that we are building a site where some people are allowed to contribute content, but others aren't, let's call them Contributing user and say Add role and there we are, we have added a new role, but we haven't actually given them permission to do anything, so to go there, let's click on edit permissions. Now we can see all of the permissions that, that new user can add. But there is a bit of a problem, we can't really compare what this user can do against all of the other users. So let's go back and instead of clicking on Edit permissions here, we will go to Administer and Permissions. There, now we see anonymous user, authenticated user and contributing user, all on one screen. In reality, we don't have to check these boxes because members of the Contributing user group are also authenticated users. I like to check them any way, just for visual clarity and then Save permissions.

So, so far, this user is only on parity with the authenticated user. Since this is a contributor who is going to be writing things, we are going to give them access to create pages, and create stories. Now if we scroll down to the bottom and say Save permissions, we have created a new kind of user that has those additional permissions and any user that we have on our system can be made in to a Contributing user. We will show you how to do that in another video. So now we have created a type of user that has all the rights of a normal authenticated user, but with some additional ones. We can take any user who is already on the system and give them that role in addition to what they already have and in fact, if we continue adding roles, somebody could have one role or multiple roles simply by adding that from the administrative interface. As you add more roles, you have to be careful because these columns will keep getting wider and wider and at some point, it's going to go off the screen, that becomes very difficult to manage, not only from going from one to another, but also because it's going to become harder and harder to keep one type of user separate from another in your mind. So we recommend a lot of simplicity when you are designing user roles. Don't add any that you don't need to add.

In addition to giving users a new role explicitly, some Modules will let you escalate user roles based on participation. For example, if somebody comments a lot or if somebody writes a lot of blog posts, there are modules that will automatically elevate that person's permission. Another type of Module lets you see certain types of content only if you are at a certain user role. So you can see that these user roles actually have a lot of use once you start mixing in modules that take advantage of them. Finally, I would advise everybody to plan out what roles are going to be needed on a site before you start implementing them. That will help you keep it simple, but realize that you may have to add more even beyond the plans you originally made as your site develops.

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This video is part of

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Drupal 6 Essential Training

66 video lessons · 31317 viewers

Tom Geller
Author

 
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  1. 4m 38s
    1. Welcome
      50s
    2. Using the example files
      3m 48s
  2. 28m 55s
    1. Drupal is a CMS
      7m 43s
    2. Choosing Drupal
      5m 32s
    3. Checking Drupal's requirements
      4m 26s
    4. Understanding the inner workings of Drupal
      4m 35s
    5. Meeting the Drupal community
      6m 39s
  3. 11m 28s
    1. Learning key terms in Drupal
      5m 20s
    2. Touring Drupal's interface
      6m 8s
  4. 34m 35s
    1. Installing WAMP and Drupal on Windows
      9m 41s
    2. Installing MAMP
      4m 34s
    3. Setting up the database on a Mac
      2m 2s
    4. Downloading and installing Drupal on a Mac
      6m 37s
    5. Troubleshooting installation problems
      3m 49s
    6. Automating updates with cron
      7m 52s
  5. 25m 37s
    1. Setting up clean URLs
      5m 52s
    2. Backing up your Drupal site
      3m 31s
    3. Restoring your Drupal site from backup
      4m 19s
    4. Wiping your Drupal installation clean
      2m 7s
    5. Updating Drupal
      9m 48s
  6. 15m 37s
    1. Using the Administration menu
      6m 21s
    2. Setting site information
      4m 50s
    3. Setting the theme
      4m 26s
  7. 35m 8s
    1. Understanding security and permissions
      7m 2s
    2. Controlling site access with user management
      3m 39s
    3. Creating users
      7m 58s
    4. Setting user profiles
      9m 40s
    5. Creating contact forms
      6m 49s
  8. 19m 19s
    1. Creating your site's basic info pages
      7m 13s
    2. Understanding page layout
      5m 40s
    3. Creating a flexible layout with blocks
      6m 26s
  9. 15m 35s
    1. Monitoring performance
      4m 52s
    2. Recovering from disasters
      7m 37s
    3. Improving administration skills
      3m 6s
  10. 41m 3s
    1. Understanding nodes
      6m 50s
    2. Creating basic content: Stories and pages
      7m 9s
    3. Enabling other content types
      9m 22s
    4. Adding blogs
      3m 49s
    5. Adding forums
      6m 56s
    6. Adding polls
      6m 57s
  11. 34m 50s
    1. Exploring content categories
      7m 45s
    2. Exchanging content via RSS
      9m 47s
    3. Using input filters
      7m 41s
    4. Managing comments
      9m 37s
  12. 38m 5s
    1. Configuring your theme
      11m 27s
    2. Changing your theme's graphics
      4m 59s
    3. Finding and installing a new theme
      8m 56s
    4. Understanding Cascading Style Sheets (CSS)
      5m 56s
    5. Deciphering CSS files
      6m 47s
  13. 22m 41s
    1. Finding modules
      6m 53s
    2. Unpacking and installing modules
      6m 30s
    3. Configuring modules
      3m 50s
    4. Implementing complex modules
      5m 28s
  14. 32m 12s
    1. Ensuring automated updates with poormanscron
      3m 11s
    2. Defining custom content types with CCK
      12m 54s
    3. Stopping spam using a CAPTCHA
      10m 43s
    4. Using a WYSIWYG text editor
      5m 24s
  15. 22m 18s
    1. Getting around with multilevel menus
      7m 26s
    2. Building custom menus
      5m 42s
    3. Creating easy-to-navigate books
      9m 10s
  16. 20m 19s
    1. Changing page templates with PHP
      8m 15s
    2. Using PHP in content
      5m 20s
    3. Implementing PHP snippets
      6m 44s
  17. 10m 15s
    1. Launching your site
      5m 52s
    2. Joining the Drupal community
      4m 23s
  18. 14s
    1. Goodbye
      14s

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