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When you are logged in to a Drupal Gardens site as a user with certain privileges, you see two bars at the top of the screen with links to administrative and content-creation tools. These are the toolbar-- that's the black area up here--and the shortcut bar, the gray area right here. The toolbar doesn't change. It's the main way that you access all of Drupal Gardens' administrative options. But you can change the shortcut bar for one click access to any page on your site, and I will show you how to do that. First, let's talk a little bit more about the toolbar.
I don't really have to say much about it because we have been using it up until now. You click on links, it throws up the overlay, and then you go from there to do whatever administrative thing that you would want to do. One thing that's not obvious, if you are only working in your site as an administrator, is that not everybody can see that toolbar. I am going to switch over to Google Chrome where I have my site up but I am not logged in, and you can see there is no toolbar or shortcut bar up at the top. Well, let's go back and keep working with it. You learned how to adjust permissions to show or hide that toolbar to different users in the videos about managing users.
Now let's talk about what's on the right-hand side of this toolbar, which we haven't touched yet. The first thing is your User account. I click that. I come to a page that shows my profile. We will talk more about that again in the section on managing users, but I do want to point out this shortcuts link right here. We will come back to that in just a minute after I talk about the shortcuts because you can assign different groups of shortcuts to different users so each user sees a different thing in this gray area up here. But let's talk about what's in that shortcut bar by default.
Since we are logged in as the main administrator for this page, we see not only Add content and Find content, but also the Site manager. Clicking that is basically the same as clicking the My sites link up here in the toolbar. It takes you to a list of all of the sites that you manage. You can add or remove items to that shortcut bar in two different ways. The first method is quite simple. You go to any administrative page, such as Modules and you see this little plus next to the title. When you hover your cursor over it, you see Add to Default shortcuts.
I will go ahead and do that, and a second later we see Modules right up there. And as you might guess, no matter where I am in the site now, when I click on Modules, it takes me back to that page. Once I am on that page, it's easy to remove that shortcut because the plus is turned to a minus. Just click it again, click Delete, yes I do want to do that, and it's gone. The other way to add shortcut bar items is by editing the list of shortcuts manually. That's actually the more flexible way since it works on any page, even those that don't have the little Plus sign on them.
To demonstrate that, I am going to go to just a page on my site. Go back Home, and then let's scroll down and go to the sample article here. Now I notice my URL is the domain name followed by /content/sample-article. I am going to copy that and then go to Edit shortcuts. Then on that page, I see at the top is an Add shortcut link. I click that. Very simple. I can add name to that. I will say "Sample article," and then for the path, I will paste it in.
Now you will notice that it ends with a slash here so I don't have to add it again here. Delete that so we don't have two slashes and click Save. And there it is. Now just as before, when we click on that, from anywhere in the site, we will go to that sample article. And just to keep things clean, I am going to go back to Edit shortcuts and delete it. And of course, I have to confirm my deletion, and as before, it's gone. So far so good. Now things get a little tricky. We have been editing a single shortcut bar.
Every user with permission to see the toolbar will see the same one. You can actually create as many shortcuts bars as you want. Now you might be asking, why do I want to do that? Well, let's say that you have people on your team performing different tasks. You can give each group its own shortcut bar. So let's say you have a news editor. That person could have a shortcut bar that says post articles. Well a community manager's shortcut bar says edit members and other things that will help out with managing the community. To add additional shortcut bars, we go up to Configuration, then scroll down to User Interface and click Shortcuts.
Now we can add other shortcut sets, just as I described. I won't go into the details here because I do in my course "Drupal 7 New Features," which is also on lynda.com. Before going, I want to mention one big difference between Drupal Gardens and core Drupal 7. If we go up to Modules and scroll down, there is no toolbar module in Drupal Gardens as there is in core Drupal. Acquia probably took that out because they would get too many support messages from people who turned it off and then couldn't access any of there administration pages.
However, you can turn off the shortcut bar. It has its own module right here, and you would turn that off, as usual, by un-checking it, scrolling to the bottom, and clicking Save configuration. I am going to leave it as it is. If you want to turn it off temporarily, that's very easy. Just click this little arrow up here, and that hides that shortcut bar. Finally, the toolbar is not the only way to display administrative links. You can also enable the management block, which contains all of those links.
You will learn how to do that in a video later on in this course about understanding menus.
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