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When working in a collaborative environment it's very easy for someone to overwrite a file that has been reasonably updated by another team member. In our last exercise we talked about Synchronization, and Synchronization only looks for newer files on the remote or newer files locally, it doesn't really look to see if you are uploading a file, if it's overriding a file that doesn't match up with your previous version. So that could cause a lot of hard ache. So to help you avoid this, if you are working in collaborative environment, Dreamweaver has a great feature called Check In and Check Out. So what we are going to do is we are going to go ahead and enable that and we enable Check In and Check Out when we are defining our site. So, I am going to back up to Site and Manage Sites, and again I am going to check Chapter 10 here and choose Edit and I'll check my Remote Info and on my Remote Info I am going to enable the file check-in and check-out.
We have a little checkbox that says Check out files when opening. If you are going to work with Check In and Check Out you need to have this checked. So I am going to go ahead and type in my name. That helps identify myself and I just going to type in james at somewhere. com, all right. So that's going to give them an email address so if there is a problem with the site and were working remotely they could email me and say hey, when you're going to upload this file again. So I am going to go ahead and click OK and done, and we are going to go ahead do is enable check-in and check-out. Now in order to turn this feature On notice that on our Files panel expanded view, we have a couple of icons that were- grayed out but now they're not.
First one is Check Out Files and second one is Check In Files. In order to make this work, I need to go ahead and check-in all my files. So I am going to click Check In and it says Are you sure you want to check in the entire site? Yes, I do. So I am going to go ahead and check it in. Now this may actually upload some files to the server if it detects any changes, and in this case it didn't. It did not detect any changes, nothing has changed since last time I synchronized them, so I just went ahead and checked them all in. Now one of the things you're going to notice is there is a little lock icon now besides each of these files. Now, the whole premise behind check-in and check-out is this. If I want to work on say the index file, I first have to check this out from the Remote Server. Now that means, if I am working in a collaborative team, if somebody comes along and they want to work on the index file, it's going to tell them it's already checked out. So I am going to select index.htm, and I am going to say okay, I need to check this file out. And it's just like taking out a book from a library.
So after I am done working on the file, I should check it back in and all I have to do is select the file and I can go ahead and say Check In, and again I'll say No on the dependent file- and then checks it back in. So it's just like checking a book out from the library. You check it out and then you check it back in, when you are done with it and it will help you prevent overriding team members' files when you are all working together. Now, Check In and Check Out can go a long way in assisting your collaborative process, but it's only going to work if everybody plays by the same rules. Check-in and check-out can be turned- off at any time by anybody in your system.
And uploading and downloading files without Dreamweaver will not be tracked. So everybody needs to be aware of those restrictions before you start working with Check In and Check Out and relying on it. In our next exercise, we are going to discuss a very powerful site tool from Dreamweaver called Design Notes, and how they can assist team members in communicating throughout the entire design process.
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