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One of the greatest benefits to working with WordPress is its ability to handle multiple users. Not only is it set up to allow any number of users to work on entering and editing content, there are built-in roles that can control who can do what. So I'm going to expand the Users category that you see here, and besides your own profile you also see a list of all users which in our case is just the one, and of course you can always add new users. A typical situation that might come into play is when you hand the site over to a client.
So I'm going to go ahead and add in a new user, and I can choose Add New from the top here or from the navigation over on the left and start filling out the new User Form. So our fictional client, we'll give her name of Debra and call here email@example.com, her name of course is Debra Client. We can leave the website blank, or you can fill that, not really necessary. We have to put in a Password. The next option is very handy, especially if you're setting up a lot of users. You can establish temporary passwords for them themselves and then send it to the new user by email by selecting this box.
Now since that email address is not real, I'm going to go head and deselect the Send the password. But I find that a really helpful option. And then the next thing, selecting the Role for that particular user. The default Role as set up in the general settings is Subscriber. You can change that and make the default Role Contributor if you're adding a number of contributors to your client's website. There are in all five different roles each with different capabilities. Even though the Subscriber is at the top of the list, it's really at the bottom of the totem pole in terms of what they can do so they can basically just read the site.
Let's setup Deb Client as Administrator and click Add New User. That will take us back to the initial list. You'll notice up here the two link options, there's one for All for showing all users and one for Administrators. If I were to change Debra here from Administrator to let's say Editor--and I'm in her profile at this point--and then go back to users, you'll see that not only is it updated in the listings here, but it's also Updated up top here, so I can quickly shift to show just my Editors or just my Administrators.
One other thing that you should be aware of is once you set up your additional user, you might want to go back into your Post, especially if you've had the responsibility for adding in the content as you're developing the site. And what you might want to do is to go in and do a Quick Edit for a particular Post and change the Author. Now originally, you only have the administrator Author, but the more users you add, the more options you'll have for Authors. So I can now change this to Debra, and if there were on the site someplace where we had a byline and that information was made public, her name would then appear on the site.
For many situations, the default user functionality is often enough. But if you need more control over who can see your content, you'll probably need to bring in a plug-in, and we'll look at that in the next lesson.
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