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So far, we've built a solid foundation for our presentation document with placeholder items organized onto master pages and layers and we have styles in our document ready to apply to text and objects. So now it's time for the actual content to be placed on the pages, and for that we need to override the master page items we carefully created so we can make each page unique. So here on my first content page I see my placeholder items and if I try to click on them, I can't. It's like they're locked. Well, they are not actually locked; they are just master page items. Until I tell InDesign that I want to override them on this document page, they are unavailable to edit from here.
The keyboard shortcut to override a master page item on a document page is Command+Shift+Click on the Mac or Ctrl+Shift+Click on the PC. So I'll do that for the text frame and I can see its appearance changes, and now I can select the text within it and edit it if I want to. And this is great if I want to write the content directly into each slide. But in this case I have all the text already written for me in Microsoft Word documents. So I don't need to override these master page items to place that text onto each page. So I am going to actually undo and go to my master page and clear out the placeholder text.
I'll go back to page 1 and now let's place the text into these text frames. I'll press Command+D or Ctrl+D to get the Place dialog box, and I have a series of RTF files. I'll select them, click Open, and now I can click on each one of those frames to place the text. Now there is no styling information in those RTF files, but I have paragraph styles I can apply in InDesign to format this text.
So I'll choose Window > Styles > Paragraph Styles. I'll select the first paragraph and apply Slide Title, put my cursor in the next paragraph and apply Slide Text. And in fact that pattern holds true for all these RTF files. There's one paragraph of Slide Title followed by one or more paragraphs of Slide Text. So I can take advantage of a little shortcut to apply the styles on the rest of my slides. I'll go to page 2 and I'll actually take a look at the definition of the Slide Title paragraph style.
I'll right-click on it and choose Edit Slide Title. And I can see that it was set up with this option, Next Style, and it shows Slide Text. So in each case, I know that Slide Text is going to follow the Slide Title. So I'll select both paragraphs, and then the trick is to select the first paragraph style and right-click on it and choose Apply Slide Title, then Next Style. And it applies the first paragraph style and the next style all at once.
Let's do that for the rest of the frames: select both paragraphs, right-click, Apply Slide Title, then Next Style. And there we have all our titles and slide text formatted. Now let's places the photos. I'll go back to page 1, close my Paragraph and Character Styles and I'll press Command+D or Ctrl+D again to get the Place dialog box, and this time I'll select all of my JPEG images. I'll click over the picture frame to place them.
And in some cases, I might need to go back and do a little adjustment. I'll double-click and recrop this so it makes a little more sense. The last thing I want to do is add some contact information and some branding in the form of a Roux Academy logo in the bottom-left of the slides. To save time I've created what I want in another document and exported the logo and the contact info from that document as an InDesign snippet. If you've never used InDesign snippets before, you really should give them a try. Snippets are little stand-alone files of InDesign objects that you can save, share, and place into your documents.
The file format is text-based, so the file sizes are tiny and you can easily email them to your coworkers. So, on my Pages panel, I'll go to the Nav master, because I want this contact information to appear always. I'll press Command+D or Ctrl+D and in my Links folder, I'll scroll down and choose RouxInfo.idms, and click Open. I have the snippet at my cursor and if I hold down Option or Alt, my cursor changes and I can have the snippet be placed at its original location, the location it was at in the document that I exported it from.
I want to use that here, because in the original document, the snippet was at the exact spot where I want it in this document too. So again, I'll hold Option or Alt and click, and it goes right to the right spot, down in the bottom-left corner. Now I can check that on my slides, and there it is. I also created snippets of the content that I want on the first slide and the last slide. Let's navigate to the first page by double-clicking on it, and I'll press Command+D or Ctrl+D to get the Place dialog box. And in the Links folder, I'll scroll down until I find the snippet called RouxStart.idms. I'll click Open.
And I am going to hold down the Option or Alt key on my keyboard to place this at the same location as the original document. This is a great way to reuse content where you know it's going to appear in the same place in all your documents. So there's my title slide. I'll double-click on page 9 and again press Command+D, scroll down in the Links folder and choose RouxEnd.idms. I'll hold Option or Alt and click and now I have the content for my end slide.
Master pages are great for allowing us to quickly build our documents out of consistent elements. When it comes time to place unique content into your document pages, you need to either override master page items or use the Place command to place text and photos into those frames. And don't forget that saving common elements as snippets can make them very handy to reuse.
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