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Overriding master page items

From: InDesign CS6: Interactive Documents

Video: Overriding master page items

So far, we've built a solid foundation for our presentation document with placeholder items organized onto master pages and layers and we have styles in our document ready to apply to text and objects. So now it's time for the actual content to be placed on the pages, and for that we need to override the master page items we carefully created so we can make each page unique. So here on my first content page I see my placeholder items and if I try to click on them, I can't. It's like they're locked. Well, they are not actually locked; they are just master page items. Until I tell InDesign that I want to override them on this document page, they are unavailable to edit from here.

Overriding master page items

So far, we've built a solid foundation for our presentation document with placeholder items organized onto master pages and layers and we have styles in our document ready to apply to text and objects. So now it's time for the actual content to be placed on the pages, and for that we need to override the master page items we carefully created so we can make each page unique. So here on my first content page I see my placeholder items and if I try to click on them, I can't. It's like they're locked. Well, they are not actually locked; they are just master page items. Until I tell InDesign that I want to override them on this document page, they are unavailable to edit from here.

The keyboard shortcut to override a master page item on a document page is Command+Shift+Click on the Mac or Ctrl+Shift+Click on the PC. So I'll do that for the text frame and I can see its appearance changes, and now I can select the text within it and edit it if I want to. And this is great if I want to write the content directly into each slide. But in this case I have all the text already written for me in Microsoft Word documents. So I don't need to override these master page items to place that text onto each page. So I am going to actually undo and go to my master page and clear out the placeholder text.

I'll go back to page 1 and now let's place the text into these text frames. I'll press Command+D or Ctrl+D to get the Place dialog box, and I have a series of RTF files. I'll select them, click Open, and now I can click on each one of those frames to place the text. Now there is no styling information in those RTF files, but I have paragraph styles I can apply in InDesign to format this text.

So I'll choose Window > Styles > Paragraph Styles. I'll select the first paragraph and apply Slide Title, put my cursor in the next paragraph and apply Slide Text. And in fact that pattern holds true for all these RTF files. There's one paragraph of Slide Title followed by one or more paragraphs of Slide Text. So I can take advantage of a little shortcut to apply the styles on the rest of my slides. I'll go to page 2 and I'll actually take a look at the definition of the Slide Title paragraph style.

I'll right-click on it and choose Edit Slide Title. And I can see that it was set up with this option, Next Style, and it shows Slide Text. So in each case, I know that Slide Text is going to follow the Slide Title. So I'll select both paragraphs, and then the trick is to select the first paragraph style and right-click on it and choose Apply Slide Title, then Next Style. And it applies the first paragraph style and the next style all at once.

Let's do that for the rest of the frames: select both paragraphs, right-click, Apply Slide Title, then Next Style. And there we have all our titles and slide text formatted. Now let's places the photos. I'll go back to page 1, close my Paragraph and Character Styles and I'll press Command+D or Ctrl+D again to get the Place dialog box, and this time I'll select all of my JPEG images. I'll click over the picture frame to place them.

And in some cases, I might need to go back and do a little adjustment. I'll double-click and recrop this so it makes a little more sense. The last thing I want to do is add some contact information and some branding in the form of a Roux Academy logo in the bottom-left of the slides. To save time I've created what I want in another document and exported the logo and the contact info from that document as an InDesign snippet. If you've never used InDesign snippets before, you really should give them a try. Snippets are little stand-alone files of InDesign objects that you can save, share, and place into your documents.

The file format is text-based, so the file sizes are tiny and you can easily email them to your coworkers. So, on my Pages panel, I'll go to the Nav master, because I want this contact information to appear always. I'll press Command+D or Ctrl+D and in my Links folder, I'll scroll down and choose RouxInfo.idms, and click Open. I have the snippet at my cursor and if I hold down Option or Alt, my cursor changes and I can have the snippet be placed at its original location, the location it was at in the document that I exported it from.

I want to use that here, because in the original document, the snippet was at the exact spot where I want it in this document too. So again, I'll hold Option or Alt and click, and it goes right to the right spot, down in the bottom-left corner. Now I can check that on my slides, and there it is. I also created snippets of the content that I want on the first slide and the last slide. Let's navigate to the first page by double-clicking on it, and I'll press Command+D or Ctrl+D to get the Place dialog box. And in the Links folder, I'll scroll down until I find the snippet called RouxStart.idms. I'll click Open.

And I am going to hold down the Option or Alt key on my keyboard to place this at the same location as the original document. This is a great way to reuse content where you know it's going to appear in the same place in all your documents. So there's my title slide. I'll double-click on page 9 and again press Command+D, scroll down in the Links folder and choose RouxEnd.idms. I'll hold Option or Alt and click and now I have the content for my end slide.

Master pages are great for allowing us to quickly build our documents out of consistent elements. When it comes time to place unique content into your document pages, you need to either override master page items or use the Place command to place text and photos into those frames. And don't forget that saving common elements as snippets can make them very handy to reuse.

Show transcript

This video is part of

Image for InDesign CS6: Interactive Documents
InDesign CS6: Interactive Documents

73 video lessons · 24879 viewers

Mike Rankin
Author

 
Expand all | Collapse all
  1. 1m 45s
    1. Welcome
      1m 2s
    2. Using the exercise files and scripts
      43s
  2. 22m 41s
    1. Case study: tomaxxi's InDesign shortcuts guide
      4m 19s
    2. Case study: The Magic of Reality app
      3m 20s
    3. Exploring PDF digital magazines: InDesign Magazine
      2m 45s
    4. Looking at digital newspapers: BostonGlobe.com
      3m 44s
    5. Reviewing digital magazines: National Geographic
      4m 58s
    6. Exploring iamboundless.com
      3m 35s
  3. 21m 56s
    1. Setting preferences for interactive documents
      6m 32s
    2. Customizing the workspace
      5m 48s
    3. Understanding intent and presets
      3m 5s
    4. Working with images and swatches
      5m 2s
    5. Installing scripts
      1m 29s
  4. 37m 24s
    1. Using Liquid Layout
      9m 17s
    2. Creating alternate layouts
      4m 4s
    3. Using primary text frames
      3m 49s
    4. Using the Content Conveyor
      5m 42s
    5. Linking text
      4m 32s
    6. Linking page items
      3m 19s
    7. Fitting frames to content
      3m 33s
    8. Using style mapping
      3m 8s
  5. 49m 48s
    1. Reviewing what we're going to build
      1m 56s
    2. Previewing with the SWF Preview panel
      4m 51s
    3. Presentation design tips
      2m 41s
    4. Setting up a presentation file with layers
      4m 53s
    5. Creating a navigation system
      8m 32s
    6. Creating a title and content slides
      7m 57s
    7. Overriding master page items
      5m 59s
    8. Setting page transitions
      4m 34s
    9. Creating hyperlinks
      3m 40s
    10. Using the slug for notes
      4m 45s
  6. 37m 40s
    1. Understanding what we're going to build
      1m 11s
    2. Building an interactive table of contents
      5m 9s
    3. Building a navigation system
      4m 5s
    4. Creating PDF-only buttons
      3m 33s
    5. Using a SWF slideshow in a PDF
      9m 33s
    6. Placing a video and using the Media panel
      5m 44s
    7. Setting navigation points
      4m 28s
    8. Placing a video from a URL
      1m 21s
    9. Creating hyperlinks from URLs
      2m 36s
  7. 18m 6s
    1. An overview of PDF forms
      2m 6s
    2. Creating text fields and signature fields
      3m 13s
    3. Creating list boxes and combo boxes
      3m 55s
    4. Creating checkboxes and radio buttons
      3m 47s
    5. Creating tab order for PDF forms
      3m 14s
    6. Creating Submit, Print, and Clear Form actions
      1m 51s
  8. 53m 36s
    1. Exploring the Animation Encyclopedia script
      10m 57s
    2. Using the Animation panel
      6m 56s
    3. Animating on a motion path
      3m 57s
    4. Animating a list
      4m 29s
    5. Creating navigation buttons
      5m 15s
    6. Creating a multi-state object
      6m 23s
    7. Creating a page number indicator
      2m 57s
    8. Animating an opening page
      3m 9s
    9. Creating a multi-purpose button
      3m 11s
    10. Exporting your presentation and embedded fonts to SWF
      3m 46s
    11. Working with transitions and animation
      2m 36s
  9. 40m 34s
    1. An overview of the DPS workflow and the publishing process
      4m 31s
    2. Creating hyperlinks
      5m 17s
    3. Creating slideshows
      3m 25s
    4. Using the Image Sequence feature
      4m 58s
    5. Adding audio and video
      5m 6s
    6. Creating panoramas
      4m 21s
    7. Adding web content
      3m 56s
    8. Panning and zooming
      4m 1s
    9. Creating scrollable frames
      4m 59s
  10. 27m 18s
    1. Using the Folio Builder panel
      5m 28s
    2. Creating a folio
      5m 28s
    3. Adding articles to a folio
      5m 47s
    4. Using the Content Viewer to preview a folio
      3m 53s
    5. Using the Folio Producer
      4m 54s
    6. Viewing a folio on an iPad
      1m 48s
  11. 49s
    1. Next steps
      49s

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