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Building an interactive table of contents

From: InDesign CS6: Interactive Documents

Video: Building an interactive table of contents

One of the best things about interactive documents is that you can make objects appear exactly when and where they're most useful and you can make them go away when they're not needed anymore. For example, you can build the table of contents that can we used to navigate directly from any page to any page, and you can make it so this object stays hidden until someone wants to use it. It takes a little bit of effort, but it's a really nice feature for your documents to have, so let's see how to make it. My document here is a course catalog for the Roux Academy. It contains descriptions of the courses and a form to register for those courses at the end.

Building an interactive table of contents

One of the best things about interactive documents is that you can make objects appear exactly when and where they're most useful and you can make them go away when they're not needed anymore. For example, you can build the table of contents that can we used to navigate directly from any page to any page, and you can make it so this object stays hidden until someone wants to use it. It takes a little bit of effort, but it's a really nice feature for your documents to have, so let's see how to make it. My document here is a course catalog for the Roux Academy. It contains descriptions of the courses and a form to register for those courses at the end.

And if I look at page 3, I have the standard table of contents, which I could create with hyperlinks to the description of each course in the catalog, but in addition to that, we can also create something that looks like this that can appear on every page, just when people want it. The first thing we need to do is to create the destinations that each table of contents entry will lead to when it's clicked. Let's go to page 5 and set up some destinations. I'll double-click on the text frame to get my Type tool and I'll drag over the first course name.

I'll go to my Hyperlinks panel and from the Panel menu, I'll choose New Hyperlink Destination, and it becomes a text anchor named for the course. I'll click OK and repeat: New Hyperlink Destination, OK, and for the third one. Now I want my table of contents to appear on whatever page I happen to be on when I click this Contents button down at the bottom of the page.

So for that, I need to build it on the master page, so I'll go to my Pages panel, double-click on A-Master to show it, and I've already started to work on it a little bit. I'll show my Layers panel, and I created a separate layer for this called Pop-up TOC. I'll show that, and you can see what I've built here. Basically, I copied the table of contents from page 3 and I cut each of the course names out and put them in their own separate text frame. That's because everything you see here is going to become an individual button. Wherever I want to click to go to an individual course, that needs to be a button.

And I also created this little close button element up here. Now let's make the buttons for the three courses on page 5. I'll select the first text frame, Designing a Basic Digital Character1, and in fact, I'll double-click and select a course name again. I'll copy it and press Escape to select the frame. I'll go to my Buttons and Forms panel. I'll click on the plus button next Actions and I'll choose Go To Destination. I'll select Name and paste in that name that I just copied.

The Event will be On Release or Tap, Go To Destination, and then I'll choose the right destination. I'll also choose Hidden Until Triggered. I'll repeat that process for the other courses. Copy the name, select the frame, make it into a button that goes to that destination, paste in the name and select the destination, and make sure it's hidden until we trigger it. And repeat one more time.

All right, those buttons are set up. Now let's set up the close button. I'm going to select this, go to my Buttons and Forms and add an action: Show/Hide Buttons and Forms. I'm going to name this button Close TOC. I'll deselect and reselect so I see that name in the panel. And now what I want this button to do is to hide this entire table of contents, so all these buttons have to be hidden when this button is clicked. So the event is On Release or Tap, the action Show/Hide Buttons and Forms, and in Visibility I need to select all the buttons that make up this TOC.

So I'll select Close TOC and scroll all the way up and make sure I have all of them selected, and then I'll click Hide. I'll also make sure that this button is hidden until it's triggered. Now I need to do a similar thing for the buttons that make up the course names. When they're clicked, I need to make them hide the table of contents as well. So I'll add a second action, Show/ Hide Buttons and Forms. And fortunately for me, all the same buttons are still selected in the Visibility menu, so I can just click Hide. I'll repeat.

Lastly, I need to make this Contents button show the entire table of contents, so I need to pick the new buttons that I just created and make the Contents button show them. Now we're ready to preview. I'll press Command+Shift+Option+Return or Ctrl+Shift+Alt on the PC to preview the entire document in the SWF Preview panel. I'll click the Contents button and the table of contents appears. Let's jump to Page 5 and there we go. It took some setup work, but in return we got a really convenient table of contents element that lets us go directly to any page, from any page, by creating destinations first, then creating buttons that go to those destinations and hide the entire table of contents.

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This video is part of

Image for InDesign CS6: Interactive Documents
InDesign CS6: Interactive Documents

73 video lessons · 24906 viewers

Mike Rankin
Author

 
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  1. 1m 45s
    1. Welcome
      1m 2s
    2. Using the exercise files and scripts
      43s
  2. 22m 41s
    1. Case study: tomaxxi's InDesign shortcuts guide
      4m 19s
    2. Case study: The Magic of Reality app
      3m 20s
    3. Exploring PDF digital magazines: InDesign Magazine
      2m 45s
    4. Looking at digital newspapers: BostonGlobe.com
      3m 44s
    5. Reviewing digital magazines: National Geographic
      4m 58s
    6. Exploring iamboundless.com
      3m 35s
  3. 21m 56s
    1. Setting preferences for interactive documents
      6m 32s
    2. Customizing the workspace
      5m 48s
    3. Understanding intent and presets
      3m 5s
    4. Working with images and swatches
      5m 2s
    5. Installing scripts
      1m 29s
  4. 37m 24s
    1. Using Liquid Layout
      9m 17s
    2. Creating alternate layouts
      4m 4s
    3. Using primary text frames
      3m 49s
    4. Using the Content Conveyor
      5m 42s
    5. Linking text
      4m 32s
    6. Linking page items
      3m 19s
    7. Fitting frames to content
      3m 33s
    8. Using style mapping
      3m 8s
  5. 49m 48s
    1. Reviewing what we're going to build
      1m 56s
    2. Previewing with the SWF Preview panel
      4m 51s
    3. Presentation design tips
      2m 41s
    4. Setting up a presentation file with layers
      4m 53s
    5. Creating a navigation system
      8m 32s
    6. Creating a title and content slides
      7m 57s
    7. Overriding master page items
      5m 59s
    8. Setting page transitions
      4m 34s
    9. Creating hyperlinks
      3m 40s
    10. Using the slug for notes
      4m 45s
  6. 37m 40s
    1. Understanding what we're going to build
      1m 11s
    2. Building an interactive table of contents
      5m 9s
    3. Building a navigation system
      4m 5s
    4. Creating PDF-only buttons
      3m 33s
    5. Using a SWF slideshow in a PDF
      9m 33s
    6. Placing a video and using the Media panel
      5m 44s
    7. Setting navigation points
      4m 28s
    8. Placing a video from a URL
      1m 21s
    9. Creating hyperlinks from URLs
      2m 36s
  7. 18m 6s
    1. An overview of PDF forms
      2m 6s
    2. Creating text fields and signature fields
      3m 13s
    3. Creating list boxes and combo boxes
      3m 55s
    4. Creating checkboxes and radio buttons
      3m 47s
    5. Creating tab order for PDF forms
      3m 14s
    6. Creating Submit, Print, and Clear Form actions
      1m 51s
  8. 53m 36s
    1. Exploring the Animation Encyclopedia script
      10m 57s
    2. Using the Animation panel
      6m 56s
    3. Animating on a motion path
      3m 57s
    4. Animating a list
      4m 29s
    5. Creating navigation buttons
      5m 15s
    6. Creating a multi-state object
      6m 23s
    7. Creating a page number indicator
      2m 57s
    8. Animating an opening page
      3m 9s
    9. Creating a multi-purpose button
      3m 11s
    10. Exporting your presentation and embedded fonts to SWF
      3m 46s
    11. Working with transitions and animation
      2m 36s
  9. 40m 34s
    1. An overview of the DPS workflow and the publishing process
      4m 31s
    2. Creating hyperlinks
      5m 17s
    3. Creating slideshows
      3m 25s
    4. Using the Image Sequence feature
      4m 58s
    5. Adding audio and video
      5m 6s
    6. Creating panoramas
      4m 21s
    7. Adding web content
      3m 56s
    8. Panning and zooming
      4m 1s
    9. Creating scrollable frames
      4m 59s
  10. 27m 18s
    1. Using the Folio Builder panel
      5m 28s
    2. Creating a folio
      5m 28s
    3. Adding articles to a folio
      5m 47s
    4. Using the Content Viewer to preview a folio
      3m 53s
    5. Using the Folio Producer
      4m 54s
    6. Viewing a folio on an iPad
      1m 48s
  11. 49s
    1. Next steps
      49s

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