Font Management Essential Training
Illustration by John Hersey

Managing and packaging fonts in Illustrator


Font Management Essential Training

with Mike Rankin

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Video: Managing and packaging fonts in Illustrator

If you need to collaborate with someone else to create artwork in Adobe Illustrator, you'll appreciate the ability to package files along with fonts. and in the dialog box, I can select a location.
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  1. 1m 50s
    1. Welcome
      1m 22s
    2. Using the exercise files
  2. 16m 36s
    1. What is a font?
      3m 1s
    2. Understanding TrueType fonts
      2m 39s
    3. Understanding PostScript fonts
      2m 34s
    4. Understanding OpenType fonts
      3m 15s
    5. Understanding dfonts
      3m 5s
    6. Understanding web fonts
      2m 2s
  3. 23m 5s
    1. Understanding operating system default fonts
      2m 21s
    2. Understanding software-installed fonts
      4m 16s
    3. Finding free fonts
      6m 34s
    4. Purchasing fonts from foundries
      4m 0s
    5. Subscribing to font libraries
      3m 48s
    6. Creating custom fonts
      2m 6s
  4. 27m 39s
    1. Understanding font conflicts
      3m 37s
    2. Replacing the font cache
      3m 38s
    3. Converting fonts to different forms with TransType Pro
      5m 39s
    4. Checking the font version
      3m 54s
    5. Solving problems with zero-byte fonts
      3m 24s
    6. Fixing font problems with Smasher
      3m 35s
    7. Fixing font problems with FontDoctor
      3m 52s
  5. 30m 11s
    1. Understanding the Mac font folder hierarchy
      4m 5s
    2. Avoiding problems with Mac system fonts
      2m 3s
    3. Understanding Adobe application font folders
      5m 33s
    4. Understanding Microsoft Office fonts
      4m 39s
    5. Activating and deactivating fonts
      2m 10s
    6. Removing unnecessary fonts
      4m 27s
    7. Solving conflicts with Helvetica
      2m 28s
    8. Best practices for manual font organization on a Mac
      4m 46s
  6. 17m 36s
    1. Understanding the Windows Fonts Control Panel
      3m 13s
    2. Understanding the Adobe application font folders
      3m 7s
    3. Understanding Microsoft Office fonts
      1m 38s
    4. Activating and deactivating fonts
      2m 11s
    5. Removing unnecessary fonts
      3m 7s
    6. Best practices for manual font organization in Windows
      4m 20s
  7. 26m 47s
    1. Understanding the Font Book interface
      5m 23s
    2. Previewing and installing fonts
      6m 42s
    3. Enabling and disabling fonts
      2m 31s
    4. Organizing collections of fonts
      5m 17s
    5. Validating fonts
      2m 50s
    6. Exporting font collections
      2m 5s
    7. Printing font samples
      1m 59s
  8. 7m 8s
    1. Understanding the benefits of font management software
      2m 54s
    2. How to choose a font management solution
      4m 14s
  9. 41m 46s
    1. Understanding the Suitcase Fusion interface
      6m 58s
    2. Adding fonts
      2m 52s
    3. Organizing fonts with sets
      5m 42s
    4. Sharing font sets
      2m 11s
    5. Creating Smart Sets
      3m 5s
    6. Finding fonts
      3m 53s
    7. Activating and deactivating fonts
      4m 20s
    8. Using QuickMatch to find similar fonts
      2m 53s
    9. Using font auto-activation
      2m 58s
    10. Previewing and printing fonts
      4m 4s
    11. Backing up a font vault in the cloud
      2m 50s
  10. 29m 56s
    1. Avoiding problems with faux bold and italic
      4m 57s
    2. Managing and packaging fonts in InDesign
      6m 57s
    3. Managing and packaging fonts in Illustrator
      5m 13s
    4. Using fonts in Mac system applications
      4m 22s
    5. Using fonts in Windows 8 system applications
      4m 8s
    6. Font considerations for digital documents
      4m 19s
  11. 24m 16s
    1. Identifying fonts
      4m 22s
    2. Finding sources of typographic inspiration
      3m 56s
    3. Getting answers to font questions
      1m 51s
    4. Websites for creating fonts
      6m 42s
    5. Mobile apps for creating fonts
      2m 26s
    6. Creating fonts in InDesign
      4m 59s
  12. 42s
    1. Next steps

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Watch the Online Video Course Font Management Essential Training
4h 7m Appropriate for all Dec 11, 2013 Updated Feb 27, 2015

Viewers: in countries Watching now:

When you're working with type, you need a plan for sourcing, organizing, validating, and managing fonts. In this course, Mike Rankin explains the different types of fonts and font licenses available on Mac and Windows and where you can acquire new fonts. He'll show designers how to use built-in OS tools as well as third-party software to manage font libraries. He'll provide tips on organizing fonts, and troubleshooting common font problems.

Topics include:
  • What is a font?
  • Understanding TrueType, PostScript, and OpenType fonts
  • Using web fonts
  • Understanding what fonts come with your computer
  • Purchasing fonts
  • Activating and deactivating fonts
  • Installing fonts
  • Using Mac Font Book or Suitcase Fusion
  • Choosing font management software
  • Identifying fonts
  • Creating fonts in InDesign
Mike Rankin

Managing and packaging fonts in Illustrator

If you need to collaborate with someone else to create artwork in Adobe Illustrator, you'll appreciate the ability to package files along with fonts. Let's take a look at how to use this feature and some of Illustrator's other font management features. So, here's my Illustrator file, and at this point in my workflow, I need to send it along to a colleague to add some artwork. Since I have live text here, the person who receives this file will need to have these same fonts I used active on their system to avoid any trouble with this file and to be able to output it correctly. So to package my file, I'll choose File > Package and in the dialog box, I can select a location. I'll just a leave it on my desktop. I can also name the folder. Again, I'll just leave it at the default here. And in the Options section, I can copy fonts used in the document, except for Chinese, Japanese, an Korean fonts. I'll click Package, and I get an alert telling me to make sure that I stay in compliance with my font licenses. OK. Then I can click on Show Package. Here's the folder I just created, along with the text file, the Illustrator file, and the folder with the two fonts that are used in the document. Note that this feature will collect only fonts used in my file. It won't collect an entire family of fonts. So you can see here it collected Myriad Pro Regular, but not the other fonts in the Myriad Pro family. So if you want to collect whole font families to send with your file, you'd need to do that manually. Another feature for managing fonts in your Illustrator files is Find Font. You can access it by choosing Type > Find Font. And you can see a list of fonts used in the document here. If you click on a font, text formatted with that font is highlighted. So if I click on Myriad Pro, I see the ingredients highlighted. If I click on Rage Italic, I see the title. And if you right-click on a font, you can also see a little sample here inside the dialogue box, of the text that's formatted with that font. You can use the find and change features in the dialog box to replace fonts in a document with other fonts, either from the document, or from your system. And you can filter the list by showing only specific types of fonts down here in the Include in List. You can deselect or select, OpenType, Type 1, and so on, and if you click Save List over here on the right, you can create a. And if you click on Save List, you can save the plain text file with a list of all the fonts used in the document. For now I'll just click Done. And there's one other font related feature of Illustrator that I want to draw your attention to. And that's something called missing glyph protection. It's a preference that you enable or disable, by pressing Cmd of Ctrl+K, to open your preferences. And going to Type Preferences and right down here at the bottom, Enable Missing Glyph Protection. It's turned on by default and with it on, Illustrator will automatically make a font substitution if I try to apply a font that doesn't contain a glyph I need for my text. So let's try it out. So here in my recipe I have a couple of the ingredients that include the number three quarters, which is a single glyph, in the font Myriad Pro Regular. If I select all the text, and apply a different font, say Neutraface Slab Text Book, and I'll zoom in, highlight the three quarters glyph.

I can see that that's still Myriad Pro Regular. Well, that's because that three quarters glyph doesn't exist in the Neutraface font, so Illustrator kept the Myriad Pro Font. Now let's undo that change. I'll press Cmd or Ctrl+K again, to bring up the preferences, go to Type and this time I'll deselect Enable Missing Glyph Protection, click OK. And we'll make that same font change. So I'll select the text in the Character panel, bring up Neutraface Slab text Book, and now look what happens. There's empty spaces where the three quarters were. Illustrator's still keeping track of what's supposed to be there but its not substituting a different font, and if I select some of the text and apply that Myriad Pro font again. You can see the three quarters comes back. So why would you want to turn this missing glyph protection off? Well, you might not notice an unwanted font substitution with missing glyph protection turned on. Empty spaces in your text might be a lot easier to spot than a subtle font change. So it's up to you whether you'd rather have Illustrator make sure all your text appears even if it's in the wrong font. Or if you'd rather have to spot and solve the problem yourself. You can also use the Find Font feature to confirm that your document only contains the fonts that you intend. And lastly the Missing Glyph Protection feature can also be the thing that causes you to see unexpected fonts turn up in a package file. So if you see fonts you don't remember using in a packaged fonts folder it might be because you applied a font that didn't have all the glyphs you needed to represent your text.

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