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Defining multi-value parameter fields

From: Crystal Reports 2011 Essential Training

Video: Defining multi-value parameter fields

Filtering the records in a report using a Parameter field lets you focus on the data that is most important to you. So far in this chapter I have shown you how to define a single-value Parameter field. In this movie I will show you how to define Parameter fields that let you select multiple values at the same time. This report contains an existing Parameter field called Quarter. It is over here in the Field Explorer. If you do not see the Field Explorer, you can go up to the standard toolbar and click the Field Explorer button to display it. As currently configured, the Parameter field only allows a single value, so I want to go in and change it.

Defining multi-value parameter fields

Filtering the records in a report using a Parameter field lets you focus on the data that is most important to you. So far in this chapter I have shown you how to define a single-value Parameter field. In this movie I will show you how to define Parameter fields that let you select multiple values at the same time. This report contains an existing Parameter field called Quarter. It is over here in the Field Explorer. If you do not see the Field Explorer, you can go up to the standard toolbar and click the Field Explorer button to display it. As currently configured, the Parameter field only allows a single value, so I want to go in and change it.

If you need to review how to create a Parameter field you can go back to the first movie in this chapter. But for now, I will click Quarter, which is the Parameter field, and then click the Edit button. Just too quickly look at what the Parameter field is, it's named Quarter and is of Type Number--in other words, it contains numeric values--and it is a static list which I entered here in the Value list. So now what I want to do is allow multiple selections at the same time.

To do that, I will go in to the Value Options area and scroll down and here it says Allow multiple values. I will click over on the side of the line where it says False. This displays a list, and I am going to change that property's setting to True and then click OK. So now when they enter Values Dialog Box appears, like it did in previous movies, we can select multiple values. So if I wanted to see only the data for quarters 2 and 3, I could click 2 and then click the Add button. And then the highlight moved down to 3 automatically, so I will click Add, so we have 2 and 3.

If I wanted to remove one of those values, I could select it and click Remove or to remove all of them, I could click All. But I do want to look at 2 and 3, have that as my filter, so I can click OK. And when I do, data for Quarters 2 and 3 appear inside the body of the report. If Crystal Reports displays a dialog box asking you either to identify the data source or to make a connection, then you can connect to the call data file using the techniques that you've learned elsewhere in this course.

Letting users select multiple values in a Parameter field gives them the power to display just the data they are interested in. Rather than go into one value at a time and try to keep the numbers in their head when they change the Parameter value, multiple values puts all of the data in the report at one time.

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Crystal Reports 2011 Essential Training

73 video lessons · 13129 viewers

Curt Frye
Author

 
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  1. 2m 10s
    1. Welcome
      1m 9s
    2. Using the exercise files
      1m 1s
  2. 20m 2s
    1. Exploring the Crystal Reports user interface
      3m 2s
    2. Setting program options
      2m 45s
    3. Setting report options
      2m 1s
    4. Assigning report properties
      2m 9s
    5. Navigating within a report
      2m 5s
    6. Adding page numbers and printing
      2m 47s
    7. Changing page layout
      2m 48s
    8. Getting help in Crystal Reports 2011
      2m 25s
  3. 15m 54s
    1. Using the Standard Report Creation Wizard
      4m 35s
    2. Linking to a data source
      2m 26s
    3. Linking to a source with multiple tables
      3m 29s
    4. Adding fields to a report
      2m 15s
    5. Saving a report
      3m 9s
  4. 12m 47s
    1. Creating a section
      1m 42s
    2. Resizing a report section
      1m 25s
    3. Merging report sections
      1m 42s
    4. Managing section order
      1m 52s
    5. Hiding report sections
      2m 15s
    6. Creating multiple columns in a report
      2m 23s
    7. Deleting a section
      1m 28s
  5. 23m 3s
    1. Sorting data
      3m 30s
    2. Defining a group
      2m 29s
    3. Grouping data based on dates and times
      2m 0s
    4. Reordering and deleting groups
      1m 54s
    5. Changing group options
      3m 17s
    6. Creating a summary
      2m 55s
    7. Defining statistical summaries
      1m 59s
    8. Creating a drill-down report
      2m 40s
    9. Sorting by group
      2m 19s
  6. 23m 45s
    1. Applying a report template
      1m 52s
    2. Formatting a report control
      3m 16s
    3. Applying number formats to report controls
      2m 39s
    4. Applying formats to date fields
      2m 37s
    5. Resizing, aligning, and reordering objects
      4m 1s
    6. Managing images and drawing objects
      3m 8s
    7. Highlighting records
      6m 12s
  7. 16m 59s
    1. Introducing available chart types
      4m 59s
    2. Creating a chart
      2m 25s
    3. Creating a chart using the Group layout
      3m 15s
    4. Creating a chart using the Cross-Tab layout
      2m 10s
    5. Formatting chart elements
      4m 10s
  8. 13m 45s
    1. Selecting records within a single field
      3m 9s
    2. Selecting records using multiple fields
      2m 14s
    3. Creating selection rules using the Or operator
      2m 3s
    4. Selecting records based on dates
      4m 1s
    5. Selecting records using formulas
      2m 18s
  9. 16m 11s
    1. Creating a parameter field by entering a list of values
      5m 3s
    2. Defining default parameter values
      1m 55s
    3. Defining multi-value parameter fields
      2m 37s
    4. Allowing dynamic parameters
      3m 55s
    5. Editing and deleting parameter fields
      2m 41s
  10. 18m 15s
    1. Introducing the Formula Workshop
      4m 20s
    2. Using functions in formulas
      2m 56s
    3. Adding if-then logic to formulas
      3m 22s
    4. Adding case statements to formulas
      4m 26s
    5. Correcting formula errors
      3m 11s
  11. 14m 30s
    1. Creating an unlinked subreport
      3m 39s
    2. Creating a linked subreport
      3m 29s
    3. Creating an on-demand subreport
      3m 32s
    4. Formatting subreports
      3m 50s
  12. 16m 32s
    1. Creating and manipulating a cross-tab
      4m 35s
    2. Sorting cross-tab group values
      3m 10s
    3. Adding summary fields to a cross-tab
      2m 20s
    4. Adding a formula field to a cross-tab
      3m 6s
    5. Formatting a cross-tab
      3m 21s
  13. 11m 1s
    1. Exporting to Excel
      2m 32s
    2. Exporting a report to Word using an RTF file
      1m 33s
    3. Exporting a report to a CSV file
      2m 36s
    4. Exporting a report to a web file
      2m 16s
    5. Exporting a report to an XML file
      2m 4s
  14. 53s
    1. Additional resources
      53s

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