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Working in the Presenter area

From: Adobe Connect Essential Training

Video: Working in the Presenter area

No matter how smoothly your presentation is going, there will be moments where you might want to be able to talk back and forth with one of the other presenters and you don't probably want to show that to the audience, because it just seems to lack some polish. Connect has a thing called the Presenter Only Area, which is available to Presenters only. Actually presenters and hosts. Well, let me say it this way, because I haven't defined for you exactly what a host and presenter is. Anyone who leads the meeting might need to be able to talk to someone else who's leading or presenting in the meeting and that's what the Presenter Only Area does.

Working in the Presenter area

No matter how smoothly your presentation is going, there will be moments where you might want to be able to talk back and forth with one of the other presenters and you don't probably want to show that to the audience, because it just seems to lack some polish. Connect has a thing called the Presenter Only Area, which is available to Presenters only. Actually presenters and hosts. Well, let me say it this way, because I haven't defined for you exactly what a host and presenter is. Anyone who leads the meeting might need to be able to talk to someone else who's leading or presenting in the meeting and that's what the Presenter Only Area does.

It allows you to do that without exposing that to the people who are in as participants in the meeting. So to get started with the Presenter Only Area, the first thing you need to do is enable it. I'll select Meeting > Enable Presenter Only Area. The little area will slide out from the right and everything that's happening in this area here where you can see this Presenter Notes pod is not visible to the participants in the meeting. So for example, I have this Notes pod. This was already here by default, so I can go ahead and type into it and perhaps I want to alert the other presenters to something.

Please remember to show pricing. Now obviously that's not something that I want everyone else to see, because I want everyone to think that we've got our stuff together. By putting it out here I'm alerting the other presenters that there's something going on. I can put other pods here to actually have a full-blown conversation. So we'll go ahead and add a Chat pod. Notice that when I added this pod, it automatically popped into the Presenter Only Area and I got a little alert to tell me that that was going to happen. Any pod that you add with the Presenter Only Area enabled is going to appear first in the Presenter Only Area and that gives you an opportunity to configure the pod before you bring it onto the stage.

It's really useful for things like polls or notes that you want to write before you show the audience. In this case I'm actually going to keep this pod out here. Let me resize it just a little bit, because it doesn't need to be quite that wide. This is a Chat pod that I'll rename. And that's just to remind myself that this pod really needs to stay in the Presenter Only Area. I've selected Please remember to show pricing and Olivia is kind of afraid that maybe I'm forgetting to do that.

So she is going to go ahead and chat in there just to give me another reminder. A gentle nudge, if you will. Oh! Yes, of course I shouldn't forget to show pricing. Now what's nice about this area is that though I've put pods in here and they're not visible, I can pull them out onto the main stage. So what I'm going to do is just remove this and while someone else is talking or while Q&A is happening I can go ahead and put a price here, or whatever content that I might want. Once it's in here I can just simply grab this pod and drag it out onto the main stage area.

Now everybody, including the participants, will see this content. So the Presenter Only Area is a great area to have conversations, to set things up ahead of time, and really to kind prepare yourself before you're ready to show things to the audience. But there is actually the possibility that the Presenter Only Area, especially if you have more than two or three presenters, can become quite distracting if you're presenting content. The good news is that it's okay because you can simply move or hide the Presenter Only Area for yourself.

What I just did affects only me; the other people who are seeing their Presenter Only Area don't see this. They can drag it this far or they can actually fill their screen with it if they want to, because perhaps they're not particularly interested in what I'm talking about, but they are interested in gathering their thoughts ahead of time among themselves. So the Presenter Only Area is really sort of a personalized little area that you can use. All the presenters can see it, but you can decide whether you want it on the stage or not. Now there is one more thing to understand about the Presenter Only Area that I want to show you here.

Oftentimes when I'm in a meeting and I'm presenting I'll move the Attendee pod over there just so that I can see who's in the room, but the other attendees or participants really don't need that information. So I will move it over here so that we can all see who is in the room and then use that information to our advantage somehow. But at some point we may all decide as a group that, yeah, we're done working together. Let's just focus on the meeting and Disable the Presenter Only Area. By doing so anything that's in that area is now inaccessible. What I mean by that is this. Let's go to Pods menu here and I'm going to choose Attendees, and I can't.

It looks like that it's visible, but it's not. What this means, this grayed-out pod, or if I actually go down to the Chat pod you can see that there's a grayed-out specific pod, this is an indication that something is in the Presenter Only Area and because the Presenter Only Area is disabled I can't access it. So if you ever see that, all you need to do is quickly Enable the Presenter Only Area, grab the pod you want, bring it back onto the stage, and then you can quickly disable the Presenter Only Area to put it away. So if you ever need to be able to chat with your colleagues during the meeting or in such a way that people in the meeting can't see you doing it, Presenter Only Area is great.

Enable it, disable it, or on an individual basis, you can decide to hide it or show it depending on your needs.

Show transcript

This video is part of

Image for Adobe Connect Essential Training
Adobe Connect Essential Training

59 video lessons · 10621 viewers

Tim Plumer, Jr.
Author

 
Expand all | Collapse all
  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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