Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
One of the content types that I can share inside a Share Pod is the PDF file and that's really handy for a couple of different reasons. One, it basically allows me to put any document type into the Share Pod that I want. Now I can always do a Share My Screen to show something like a CAD file, but because I can also turn that CAD file into a PDF I can then grab that PDF and upload it into the Share Pod. Let's see an example. I am going to go ahead and Share a Document. We'll Browse for My Computer. Now these are among the exercise files that you have if you've paid for the premium subscription or you bought the CD.
So you can go ahead and grab this file here. Now this is a Logo file - I'll go ahead and open it- that was created in a graphics application such as Adobe's Illustrator, and since the Connect Share Pod can't show an Illustrator file directly, I simply had the artist export it out to PDF. Now I can upload it into the room and we can use this as a collaboration tool. Once I've uploaded a PDF into a Share Pod, basically what I have is the free Adobe Reader in the Share Pod. So for example, if I want I can zoom in, I can even set to a Fit Page mode or a Page Width mode.
I'm actually going to zoom in just a little bit more. Because another thing that I can do on top of this PDF is I can begin to mark the PDF up so that I can review it. Again, we'll return to the Draw tools here that work just like the Draw tools would in the whiteboard or in any other instance of the Share Pod. I'll take my Pencil tool, I'm going to circle this. I'm going to take the Text tool and I'm going to type Wrong font.
There, we've just completed the review of this logo. Now everybody else who is working with me can provide me feedback to the Chat pod or whatever. But if I want to allow people an opportunity to look through the document themselves first what I can do is unsync the Share Pod. I can actually unsync the Share Pod for a lot of different document types including the PDF, but not limited to the PDF. So here is what I'm going to do. I am going to click on the Sync button which is down here in the lower right of the Share Pod. What that does is that lets everybody, even participants in the room, use the tools here that otherwise aren't unavailable so that they can take some time to kind of scroll around and see the information inside the document before the review begins.
Now once I'm done letting them do that I am going to click on Sync one more time and basically I'm going to take back control of the situation. Now notice when I unsynced it by clicking on the Sync button down here and giving other people control, the drawing went away. That's because you really can't control what the drawing tools are going to look like on someone's system, if they're zooming out and zooming in and moving the document page for page. So when you unsync the document the Drawing tools go away. When you sync it everybody pops back to the same view that you're looking at and the drawing markups come back.
So this is really a great tool not just for presenting information, from something like a CAD file for example, but also it's a great way for you to collaborate around some information and collect some feedback that you might want from your audience. Now there is one more thing that you can give your audience the capability to do. I'm going to unsync this for a moment and I'm going to make myself a participant just so that you can see this from a participant's point of view. When I turn myself into a participant and I've unsynced the documents, notice that there is a Save As option here.
What this allows me to do is to give this document to my audience members so that they can take it into their own copy of the free Adobe Reader and use the tools there to mark the document up, or view the document, or print it out, or whatever they want to do. Now the only limit is that the drawing markups that we applied inside Connect don't go into the PDF file. So they're not going to be available to the people who are looking at the document offline. What you'll want to do with them is just bring them back into the meeting so that they can review those comments and then we can continue on with the review process. So working with the PDF file inside the Share Pod is a great way to share information that you wouldn't otherwise be able to share as if it were a presentation, but it's also a really great way to turn this into a collaborative tool, not just to presentations tool.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 64698 Viewers
80 Video lessons · 124318 Viewers
52 Video lessons · 60253 Viewers
59 Video lessons · 46084 Viewers