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Adobe Connect Essential Training

Using the recording


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Using the recording

There's another little trick that I would like to share with you that kind of gets at the heart of what a recording really is in Connect. If you're going to share your recording and use it with others, you want to think about this because it really gives you some more capability than you might think. What I am going to do here is I am actually going to make a very short recording. I'll start recording the meeting. I am going to call this Portal and click OK. The session is being recorded. I am not actually saying anything, nor am I really doing anything. I am just sort of exposing this screen to the recording, because on this screen, I have some files that people can take home.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Using the recording

There's another little trick that I would like to share with you that kind of gets at the heart of what a recording really is in Connect. If you're going to share your recording and use it with others, you want to think about this because it really gives you some more capability than you might think. What I am going to do here is I am actually going to make a very short recording. I'll start recording the meeting. I am going to call this Portal and click OK. The session is being recorded. I am not actually saying anything, nor am I really doing anything. I am just sort of exposing this screen to the recording, because on this screen, I have some files that people can take home.

I have a website that people can surf to. I have a PDF file, and notice that with the PDF file I have chosen to unsync it so that it's not synced. There's a PowerPoint file with a URL in it, and there's some URLs and some email addresses here in the Chat pod. So I'll go ahead and stop the recording. I want to get to the Portal so that like I can look at the recording. So I can go there manually or I am just going to choose Manage Meeting Information to take me there quickly. It's been a while since I've logged in. So it'll just ask me that relogin. Now in this meeting I have my Recordings list.

Here are some recordings that I have for the meeting. I am going to click on the Portal meeting here and I am going to jump into the recording. So I'll click on it and start the recording. I will expand it so that it fills the screen. Once I see that everything is sort of in and ready to go, I am just going to pause the recording. Notice that this PDF file is something with which I can interact. It's as if I am looking at this PDF inside the free reader. I can zoom in, I can rotate it, I can tell to fit the page, et cetera.

I can also click on this Take-home file and click Save To My Computer. This is all happening right from the recording. So if you think of recording as just a movie, you're missing some of the value of the recording that Connect offers. It's really just a set of instructions that gives you back the things that you were able to do in the real- time version of this meeting. So all of these links are hot, many of the things that you can manipulate are there for you to work with. That's the reason why Connect has a recording that is essentially deliverable as a URL.

And that's great. However, there are times when you might want a linear movie version of this. So to get that, we'll go ahead and return to the portal, click on Recordings, and I have an option to make the recording Offline. When I do this, I'll go ahead and click on this, what's going to happen is Connect is going to play the recording and it's going to save an FLV, a Flash video file to my local system. Now it's based on the screen resolution that I am sitting at when I make the recording.

So it's not a bad idea to actually reduce your screen resolution to 1024 x 768. You also want to do things like turn your email off, turn your chat clients off, all those things that might nip at the bandwidth that the system is using to make the offline recording. You'll want to turn those down, because if they get involved, they may actually hinder the recording process. So once you select Proceed with Offline Recording, it's going to ask you for a place to save it. I'll just put this on the desktop of my system and we will call it Portal Recording and click Save.

Now at this point you're going to have to sit here until the meeting is done. So if you've got a two-hour meeting that you want to create an offline recording of, first off ask yourself the question, do I really need an offline recording, won't the URL suffice? But if it won't, then you're going to need two hours of time where that machine can be devoted to the process of creating the offline recording. So you may want to do it over your lunch break, or at the end of your day when you're on your way home, let the machine do its recording and then you'll come back and you have your FLV file. Once it's done you can go ahead and close the recording.

We'll just take a look at the desktop of the system. There is my FLV file. Now this is the standard linear video file. Now the reason Adobe chose FLV is because you can use this with something like the Flash Media Server to serve it out and stream it to the web. I do want to make one recommendation though. If you want to edit the movie, edit the recording before you create the offline version. FLV files are generally thought of as an endpoint. They're highly compressed, they're really made not be edited. Although there are some editing tools that might be able edit them, you're probably going to degrade the quality of the recording such that it may not be worth your while.

So edit your movie ahead of time, then create your FLV offline version, and then share it from there. But if you think about what the recording really can do for you, the ability to kind of bring back the experience that you had in the real-time meeting, it's usually best to just go ahead and share the URL, and allow people to interact with the recording almost as if they had been there in the first place.

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