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There's another little trick that I would like to share with you that kind of gets at the heart of what a recording really is in Connect. If you're going to share your recording and use it with others, you want to think about this because it really gives you some more capability than you might think. What I am going to do here is I am actually going to make a very short recording. I'll start recording the meeting. I am going to call this Portal and click OK. The session is being recorded. I am not actually saying anything, nor am I really doing anything. I am just sort of exposing this screen to the recording, because on this screen, I have some files that people can take home.
I have a website that people can surf to. I have a PDF file, and notice that with the PDF file I have chosen to unsync it so that it's not synced. There's a PowerPoint file with a URL in it, and there's some URLs and some email addresses here in the Chat pod. So I'll go ahead and stop the recording. I want to get to the Portal so that like I can look at the recording. So I can go there manually or I am just going to choose Manage Meeting Information to take me there quickly. It's been a while since I've logged in. So it'll just ask me that relogin. Now in this meeting I have my Recordings list.
Here are some recordings that I have for the meeting. I am going to click on the Portal meeting here and I am going to jump into the recording. So I'll click on it and start the recording. I will expand it so that it fills the screen. Once I see that everything is sort of in and ready to go, I am just going to pause the recording. Notice that this PDF file is something with which I can interact. It's as if I am looking at this PDF inside the free reader. I can zoom in, I can rotate it, I can tell to fit the page, et cetera.
I can also click on this Take-home file and click Save To My Computer. This is all happening right from the recording. So if you think of recording as just a movie, you're missing some of the value of the recording that Connect offers. It's really just a set of instructions that gives you back the things that you were able to do in the real- time version of this meeting. So all of these links are hot, many of the things that you can manipulate are there for you to work with. That's the reason why Connect has a recording that is essentially deliverable as a URL.
And that's great. However, there are times when you might want a linear movie version of this. So to get that, we'll go ahead and return to the portal, click on Recordings, and I have an option to make the recording Offline. When I do this, I'll go ahead and click on this, what's going to happen is Connect is going to play the recording and it's going to save an FLV, a Flash video file to my local system. Now it's based on the screen resolution that I am sitting at when I make the recording.
So it's not a bad idea to actually reduce your screen resolution to 1024 x 768. You also want to do things like turn your email off, turn your chat clients off, all those things that might nip at the bandwidth that the system is using to make the offline recording. You'll want to turn those down, because if they get involved, they may actually hinder the recording process. So once you select Proceed with Offline Recording, it's going to ask you for a place to save it. I'll just put this on the desktop of my system and we will call it Portal Recording and click Save.
Now at this point you're going to have to sit here until the meeting is done. So if you've got a two-hour meeting that you want to create an offline recording of, first off ask yourself the question, do I really need an offline recording, won't the URL suffice? But if it won't, then you're going to need two hours of time where that machine can be devoted to the process of creating the offline recording. So you may want to do it over your lunch break, or at the end of your day when you're on your way home, let the machine do its recording and then you'll come back and you have your FLV file. Once it's done you can go ahead and close the recording.
We'll just take a look at the desktop of the system. There is my FLV file. Now this is the standard linear video file. Now the reason Adobe chose FLV is because you can use this with something like the Flash Media Server to serve it out and stream it to the web. I do want to make one recommendation though. If you want to edit the movie, edit the recording before you create the offline version. FLV files are generally thought of as an endpoint. They're highly compressed, they're really made not be edited. Although there are some editing tools that might be able edit them, you're probably going to degrade the quality of the recording such that it may not be worth your while.
So edit your movie ahead of time, then create your FLV offline version, and then share it from there. But if you think about what the recording really can do for you, the ability to kind of bring back the experience that you had in the real-time meeting, it's usually best to just go ahead and share the URL, and allow people to interact with the recording almost as if they had been there in the first place.
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