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Using the Notes pod

From: Adobe Connect Essential Training

Video: Using the Notes pod

One of the ways that you can customize your room is to put specific information in the room related to the meeting that you're about to have, and the Notes Pod is perfect for that. So here in this opening screen I've got a Notes Pod and I want to add some agenda and other information right into the room, so that when people come in for the first time they're going to be able to see what the meeting is going to be about, and I'm even going to get them to engage a little bit with a couple of questions. So we'll start with an agenda. Notice that the Notes Pod allows me to format the text slightly.

Using the Notes pod

One of the ways that you can customize your room is to put specific information in the room related to the meeting that you're about to have, and the Notes Pod is perfect for that. So here in this opening screen I've got a Notes Pod and I want to add some agenda and other information right into the room, so that when people come in for the first time they're going to be able to see what the meeting is going to be about, and I'm even going to get them to engage a little bit with a couple of questions. So we'll start with an agenda. Notice that the Notes Pod allows me to format the text slightly.

I can choose a Bold typeface, I can italicize or underline, I can even choose a color if I want to, and a size. So I've got the word Agenda here. Its 22 points and it's Bold. Hit Return and I'll hit the Tab key to create an inset, and if I like I can even create a Bullet list. Although, I'm not a big fan of bullets, so I'm not going to use that. I'm going to change the size just a little bit to make it smaller and not bold, however, I do want to change the color because I want this to stand out. So we'll make this a green color, and I'm going to type the word Introduction, and then hit Return.

Tab again, change the color, because I want these to kind of stand out against each other, we'll choose a maroonish color, there we go. Continue with Discussion, I'll make that a nice purple, and finally, Q&A and wrap-up. And Q&A is going to be blue and Wrap-up will be a lighter purple.

Now, I've chosen the colors not just because it makes it look pretty, but I want it to stand out. I want these topics to stand out against each other, and that's what the Notes Pod is good for. I can put text into the Pod but I can customize it to help tell the story that I'm trying to tell. And then finally for this, I'm going to add some discussion notes because I want to provide some instruction about what to do now. The people who are going to come into the room and sit there wondering what to do, I want to give them something to do. So I'm going to make this black so that it matches Agenda, bold and 22 points, Discussion points, I'll change this back down to 20, take the bold away, and I'm going to set all of these Discussion Points to be a nice pinkish color, and there we go.

So when users come into the room this is the first thing that they're going to see. It gives them some structure. It helps them to understand what they're supposed to do. Now it turns out that I might want to take this information with me after the meeting, and the best way to do that is to actually either email it to myself or save it out of the Notes Pod, which is something that I can do. In the upper right of any pod you're going to find the Pod Options. In the Notes Pod, among the options, are to Export the Note, and I can save it as an RTF, a Rich Text Formatted file which will open in something like Microsoft Word or any other Word Processor, or it's actually convenient to be able to email the note to myself so that it will be in my email inbox.

And this is the email address that's associated with the account. Of course, I can change it if I want to. I'll click on Send and the Connect server will go ahead and send an email to my login email address. Come over here to my email account and here's the email that Connect sent me. What's nice about this is that it maintained the Rich Text Formatting characteristics of the note, so it kept the color and the size of the fonts, and the reason that I want to do this is because I might use this note now to create minutes from the meeting.

And by having it in my email I can simply copy and paste this information out of my email into whatever Word processing application that I might want to use for the minutes. So the Notes Pod in Connect is a really great way for you to customize your meeting room with specific information intended for your participants in that particular meeting.

Show transcript

This video is part of

Image for Adobe Connect Essential Training
Adobe Connect Essential Training

59 video lessons · 10626 viewers

Tim Plumer, Jr.
Author

 
Expand all | Collapse all
  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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