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One of the ways that you can customize your room is to put specific information in the room related to the meeting that you're about to have, and the Notes Pod is perfect for that. So here in this opening screen I've got a Notes Pod and I want to add some agenda and other information right into the room, so that when people come in for the first time they're going to be able to see what the meeting is going to be about, and I'm even going to get them to engage a little bit with a couple of questions. So we'll start with an agenda. Notice that the Notes Pod allows me to format the text slightly.
I can choose a Bold typeface, I can italicize or underline, I can even choose a color if I want to, and a size. So I've got the word Agenda here. Its 22 points and it's Bold. Hit Return and I'll hit the Tab key to create an inset, and if I like I can even create a Bullet list. Although, I'm not a big fan of bullets, so I'm not going to use that. I'm going to change the size just a little bit to make it smaller and not bold, however, I do want to change the color because I want this to stand out. So we'll make this a green color, and I'm going to type the word Introduction, and then hit Return.
Tab again, change the color, because I want these to kind of stand out against each other, we'll choose a maroonish color, there we go. Continue with Discussion, I'll make that a nice purple, and finally, Q&A and wrap-up. And Q&A is going to be blue and Wrap-up will be a lighter purple.
Now, I've chosen the colors not just because it makes it look pretty, but I want it to stand out. I want these topics to stand out against each other, and that's what the Notes Pod is good for. I can put text into the Pod but I can customize it to help tell the story that I'm trying to tell. And then finally for this, I'm going to add some discussion notes because I want to provide some instruction about what to do now. The people who are going to come into the room and sit there wondering what to do, I want to give them something to do. So I'm going to make this black so that it matches Agenda, bold and 22 points, Discussion points, I'll change this back down to 20, take the bold away, and I'm going to set all of these Discussion Points to be a nice pinkish color, and there we go.
So when users come into the room this is the first thing that they're going to see. It gives them some structure. It helps them to understand what they're supposed to do. Now it turns out that I might want to take this information with me after the meeting, and the best way to do that is to actually either email it to myself or save it out of the Notes Pod, which is something that I can do. In the upper right of any pod you're going to find the Pod Options. In the Notes Pod, among the options, are to Export the Note, and I can save it as an RTF, a Rich Text Formatted file which will open in something like Microsoft Word or any other Word Processor, or it's actually convenient to be able to email the note to myself so that it will be in my email inbox.
And this is the email address that's associated with the account. Of course, I can change it if I want to. I'll click on Send and the Connect server will go ahead and send an email to my login email address. Come over here to my email account and here's the email that Connect sent me. What's nice about this is that it maintained the Rich Text Formatting characteristics of the note, so it kept the color and the size of the fonts, and the reason that I want to do this is because I might use this note now to create minutes from the meeting.
And by having it in my email I can simply copy and paste this information out of my email into whatever Word processing application that I might want to use for the minutes. So the Notes Pod in Connect is a really great way for you to customize your meeting room with specific information intended for your participants in that particular meeting.
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