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Adobe Connect Essential Training
Illustration by Neil Webb

Setting preferences


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Setting preferences

There is one final step that you may want to take when customizing your room, and that is to adjust the room's preferences. To get to them we will select Meeting > Preferences. And some of these preferences have been covered before, for example, the General preference which allows you to upload a JPEG file into the background of your room to customize it. We have also seen that you can turn these things called Host Cursors on and off, and what that does is it disables the little ghost-like cursor of the other hosts who might be working in the room. However, there are some other preferences that we will want to consider, for example, the Room's Bandwidth.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Setting preferences

There is one final step that you may want to take when customizing your room, and that is to adjust the room's preferences. To get to them we will select Meeting > Preferences. And some of these preferences have been covered before, for example, the General preference which allows you to upload a JPEG file into the background of your room to customize it. We have also seen that you can turn these things called Host Cursors on and off, and what that does is it disables the little ghost-like cursor of the other hosts who might be working in the room. However, there are some other preferences that we will want to consider, for example, the Room's Bandwidth.

The bandwidth that you allow for the room determines how Connect is going to handle the streams of information that it sends from the server out to your users. If you have the bandwidth set to LAN, that's considered very high bandwidth and that means that Connect is going to use as little compression as it can, and it's going to keep the frame rate for everything that it does, High. So for example, Video Share or Screen Share are all things that are going to look nice and high quality and very smooth. However, if you're in a situation where your users are going to be dialed in using cable or DSL then you'll set this back, because what this will do is it will tell Connect to use a little more compression and perhaps a little bit lower a frame rate.

Connect has a set of algorithms on the backend that it's going to use to make these decisions, which is why we simply choose one of the choices that we have here. Now if we know that we are in a very low bandwidth situation, for example, a room full of students who are connected via a single wireless waypoint, well then maybe we will set the Bandwidth to Modem. A good General setting to use is DSL/ Cable because that produces a nice happy medium between quality and bandwidth for a General user set. Audio, in most cases you will leave the Audio settings as is, however, if you're experiencing issues with Voice Over IP, you may want to come in and just adjust these settings to see if you can get a better result.

For example, if you're hearing a lot of breakup and garbled voices, try the Speex Codec, that may improve things. If you're hearing a lot of echo and a lot of low-quality audio, try deselecting Use Enhanced Audio and see what that does. In most cases, leave it like this, but again, in a troubleshooting situation, this can be helpful for you to adjust things. Video, the video camera is a high- bandwidth tool that uses a lot of bandwidth to give you a high-quality video stream, but you can control it.

So for example, if you know that you are in a lower bandwidth situation, maybe you yourself are connected by a wireless, you can set this back to give yourself a lower quality video stream. But what Connect is going to do, is it's going to use higher compression and drop frame rates to keep everything synchronized. Because it's more important for people to see what you're doing in real-time than it is for people to see you in high quality but lagging way behind what you are actually saying. A good General setting is Standard, but again, you can adjust this up or down based on the situation that you find yourself in.

And the same is true with Screen Share. Screen Share is another highly bandwidth-intensive thing to do, and it's important to have high quality if you can afford it, but if your bandwidth is constricted you may want to set the quality and the frame rate down some, because again, synchronization is important. You want your audience to see what you're doing in real-time as you're doing it. If your settings are too high then what they're seeing may lag well behind what you're actually doing, and that will create confusion or grumpiness among your audience members.

If you're in a very constricted situation, select Low. Things won't be smooth and things will be highly compressed on their screens, but Connect will do its very best in that situation to keep you synchronized with your audience, and that generally is more important than the quality setting. The Attendee pod allows you to set a status, for example, you can raise your hand. When you raise your hand though, it's going to flag the Host or Presenter that a hand has been raised, and that can become distracting. So you may want to disable that. Now when you do Disable that your audience may not have any way whatsoever to indicate that they need some help or that they're looking for some information.

So if you Disable that, know that you've disabled it, maybe you want to come back and enable it at another point in the meeting, and you can do so. Now when someone raises their hand, and the host is in a Screen Share moment, that hand raise can become very distracting there too. So you can actually turn that off so that it doesn't appear when someone is sharing their screen. The Raise Hand notification only appears when someone isn't sharing their screen. I am going to go ahead and leave that on, because generally speaking, I like to allow my audience to raise their hand to flag me, and I even like to see that when I am in a Screen Share moment.

The Chat Pod, we have seen this in a previous lesson for this movie. If you enable private chat for participants they will be able to chat with each other, and generally speaking, That's an okay thing to do. Now, when you're in a Screen Share or you're in Full Screen mode, the Chat Notification is something that you will probably want because you will be able to see that people are asking questions. Now if you find that distracting simply Disable it and when people ask questions and you are sharing your screen, you won't know that they've asked them. If you do allow people to do it, it's a good idea to set the Notification option to 5 Seconds.

Someone might ask a question that pops up. If it's only there for three seconds, it may not be there long enough for you to read the question and respond to it. And then finally, the Q&A Pod. With the Q&A Pod, you may want to allow the submitter's name to appear with their question. If you want to anonymize that, simply Deselect this. The question appears without a name associated with it. If you want your presenter's name to show with the answer to the question, you can allow that or again, if you want anonymity, you can go ahead and turn those off.

In most cases, I have no reason to hide those, but if you need to hide them you can, and here's how you do it. So those are your preferences. You certainly can experiment with them to set your room up the way that you want it to work with respect to notifications and bandwidth usage and the anonymity of questions and answers. It's a good idea to consider this for every meeting that you set up, at least when you set the meeting up for the first time, because you want to make sure that you are in control of these preferences, not the defaults that happened to have come with Connect.

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