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Because Connect is a server-based product, when I upload content into a meeting room, that content becomes generally available to me because it's sitting on the server. One of the things that I might want to do is share that content with others. To do so, what I am going to do is click on this Content tab here in my Connect dashboard, and I'm looking at My Content. Now this is content that I've added to Connect and either moved into My Content folder from a specific meeting or I might have uploaded this content directly by selecting New Content.
To make this content generally available though, I have to take some steps to set the permissions for the content, so that people outside of the Connect server can access it, or maybe I want to protect some content so that that can't happen. Here is how I am going to do that. The first thing I'm going to do is simply click on this Head Shot content, and show you that everything on the Connect server is represented by a URL. So I can actually just share this URL with people, and they can go ahead, type it into their browser and they'll be taken to that content.
However, right now, you have to have an account on the server and frankly, you have to be me to be able to access this content because it's generally protected. So what I want to do is take a couple of steps to reset the permissions for this content to allow various people to have access to it. We will start with people on the server. This particular object has permissions associated with it. Now those permissions actually come from the enclosing folder in which that content sits. So let me just backup for a quick step. The folder now is the folder that's associated with my username. That's My Content.
All of the content in here has the permissions that come from that folder. By default, Connect doesn't allow anyone but you to access the contents of your folder. I can change that if I want, but generally that's not a good idea. So I'm not going to click Set Permissions here. What I'm going to do is click on this particular content and click Set Permissions for this content. Right now, the Current Setting is Same as parent folder. So I am going to click Customize and this will allow me to do something like, for example, Allow public viewing.
So if I take this content's URL, send it off to a friend outside of my company, with this setting, they're going to be able to see this object. So they can just type the URL in, they are going to see it. In this case they will see that Head Shot. However, instead of making it available to everybody, maybe I just want to make it available to some people. So I am going to click No, and I'm going to choose from among the people who have accounts on the server, the people that I want to have access to this content. So I will select Bob and Kirk and add them.
Now, they can access this content. Bob can view it, but I actually want Kirk to be able to manage this content. So I am going to select it, choose from among the Permissions, Manage. Now what Kirk can do is he can actually move this content around on the server or even delete it from the server. So I want to make sure Kirk is someone that I trust if I am going to give him those permissions. And of course, I can come in later on and change my mind by selecting them, and clicking Remove. And, whoops! I actually removed my own name from that, which is something that can happen. The good news is that I can always give myself permission again right from this place here.
I wanted to delete Bob, not myself, and there we go. So that's one way that you can manage content. But there's another more efficient way that you can group your content into content that you do, and then content that you do not want generally available. So I am going to back up to My Content, and I am going to create a New Folder, and we'll call this folder Confidential. We will click Save. For the Confidential folder, what I want to do is click Set Permissions. I am going to customize the permissions, and although right now, it's set to match the folder that encloses it, which allows no public viewing, I am just going to be specific and go in and make sure that it's set that way. So there.
No public viewing, nobody but me can get in and access this information. That's good. I'm going to create another folder called Open, click Save. And for this folder I am going to set the permissions such that people can view the content openly, and we'll go back. Now the final step is to actually move the content into the correct folder. So I will select this, and this, because I want these to be confidential. I'll select Move, and I'm simply going to choose Confidential by clicking on it, then click Move.
Click OK and now that content is inside the Confidential folder. I and only I can access that content. For this content, we will click to select it. I'll click Move and this time I am going to put this into the Open folder, Move, click OK, and there we go. In the folder that represents My Content there are now two subfolders and I can access those two subfolders because I'm logged in. Nobody else can access the content of those folders, even if I give them the URL, because they are protected by Connect.
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