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If you've ever been in a real in-person presentation with somebody and left your notes or even your drink at the podium, you'll know what this next feature is good for automatically. It's called Preparing Mode and what it allows you to do is to work behind the scenes without having any effect on what the audience is seeing. Nor will you be messing with somebody else's presentation as they're working. So in this case, if Olivia Nepolitano were presenting some information and I realized that I needed to fix something in the Sharing layout for myself. When I click on the Sharing layout button or if I were to select it from the Layouts menu, I've just taken the entire audience there.
So that's not only going to distract Olivia, it's probably going to throw her off her game and she is not going to like that very much. Now of course all she needs to do is jump back to that layout, but it will certainly take away from the effectiveness and the professionalism of your presentation. So what we're going to do instead is use Preparing Mode to allow me to access the meeting behind the scenes while Olivia is continuing with her presentation. To access Preparing Mode, what I'm going to do is from the Layouts Bar here on the right-hand side, which I'll remind you if it's not showing or closed like this, all you need to do is select from the Layouts menu Open Layout Bar.
And then at the bottom of the Layout Bar on the right there is a little icon that looks like a wrench and a screwdriver, and when you hover over it, it says Prepare Layouts. So if you click that, that puts you into Prepare Mode. Now Prepare Mode means that you can do things to the room in other layouts without affecting the presentation. So first off, notice what you're seeing here, because the visual indicator is very important to keep track of. First off, there is a big yellow border around the layout that you're looking at, and that's an indication that you're in Prepare Mode.
Also the blue layout here in the Layouts Bar is the layout that's being presented to the audience. So you still don't want to mess with this because what you do here will be visible to the audience. However, if I wanted to come down here to the Sharing layout and do something here, all I need to do is select it. I'll get the yellow and black border around the icon for the layout and I get the big yellow border here which allows me to know that I'm in Preparing Mode. So now I could do things like upload files into the File Share Pod or upload Web links or even upload content into my Share Pod here without affecting what Olivia is doing.
Now I don't recommend this as a best practice. it's certainly a very good idea to prepare your layouts ahead of time. But look, I know that you can't prepare for every contingency. You might decide that you're going to show something different based on some response to Olivia's presentation. So when you're in Preparing Mode, you can go ahead to your layouts, you can work with them. in fact frankly, you could create new layouts, you can delete your layouts that are existing, whatever you need to do, and Olivia will be able to continue on without a hitch. It's very important that when you're done in Preparing Mode though that you jump out of Preparing Mode, because I've had this experience where I've been in Preparing Mode and have forgotten that I was there, and I'll start presenting and the audience doesn't see anything different.
So to get out of Preparing Mode, all you need to do is click on the same icon you used to enter it. I'll go ahead and click down here. You'll jump back to the active layout, the layout that Olivia was presenting in, the one that the audience can see. Then when it's time to take the audience to the layout that you prepared behind the scenes, just click on it in the Layouts bar and you can present along as if you had prepared ahead of time all along. And the added benefit is that Olivia can continue her presentation without knowing anything happened.
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