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Adobe Connect Essential Training

Preparing mode


From:

Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Preparing mode

If you've ever been in a real in-person presentation with somebody and left your notes or even your drink at the podium, you'll know what this next feature is good for automatically. It's called Preparing Mode and what it allows you to do is to work behind the scenes without having any effect on what the audience is seeing. Nor will you be messing with somebody else's presentation as they're working. So in this case, if Olivia Nepolitano were presenting some information and I realized that I needed to fix something in the Sharing layout for myself. When I click on the Sharing layout button or if I were to select it from the Layouts menu, I've just taken the entire audience there.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Preparing mode

If you've ever been in a real in-person presentation with somebody and left your notes or even your drink at the podium, you'll know what this next feature is good for automatically. It's called Preparing Mode and what it allows you to do is to work behind the scenes without having any effect on what the audience is seeing. Nor will you be messing with somebody else's presentation as they're working. So in this case, if Olivia Nepolitano were presenting some information and I realized that I needed to fix something in the Sharing layout for myself. When I click on the Sharing layout button or if I were to select it from the Layouts menu, I've just taken the entire audience there.

So that's not only going to distract Olivia, it's probably going to throw her off her game and she is not going to like that very much. Now of course all she needs to do is jump back to that layout, but it will certainly take away from the effectiveness and the professionalism of your presentation. So what we're going to do instead is use Preparing Mode to allow me to access the meeting behind the scenes while Olivia is continuing with her presentation. To access Preparing Mode, what I'm going to do is from the Layouts Bar here on the right-hand side, which I'll remind you if it's not showing or closed like this, all you need to do is select from the Layouts menu Open Layout Bar.

And then at the bottom of the Layout Bar on the right there is a little icon that looks like a wrench and a screwdriver, and when you hover over it, it says Prepare Layouts. So if you click that, that puts you into Prepare Mode. Now Prepare Mode means that you can do things to the room in other layouts without affecting the presentation. So first off, notice what you're seeing here, because the visual indicator is very important to keep track of. First off, there is a big yellow border around the layout that you're looking at, and that's an indication that you're in Prepare Mode.

Also the blue layout here in the Layouts Bar is the layout that's being presented to the audience. So you still don't want to mess with this because what you do here will be visible to the audience. However, if I wanted to come down here to the Sharing layout and do something here, all I need to do is select it. I'll get the yellow and black border around the icon for the layout and I get the big yellow border here which allows me to know that I'm in Preparing Mode. So now I could do things like upload files into the File Share Pod or upload Web links or even upload content into my Share Pod here without affecting what Olivia is doing.

Now I don't recommend this as a best practice. it's certainly a very good idea to prepare your layouts ahead of time. But look, I know that you can't prepare for every contingency. You might decide that you're going to show something different based on some response to Olivia's presentation. So when you're in Preparing Mode, you can go ahead to your layouts, you can work with them. in fact frankly, you could create new layouts, you can delete your layouts that are existing, whatever you need to do, and Olivia will be able to continue on without a hitch. It's very important that when you're done in Preparing Mode though that you jump out of Preparing Mode, because I've had this experience where I've been in Preparing Mode and have forgotten that I was there, and I'll start presenting and the audience doesn't see anything different.

So to get out of Preparing Mode, all you need to do is click on the same icon you used to enter it. I'll go ahead and click down here. You'll jump back to the active layout, the layout that Olivia was presenting in, the one that the audience can see. Then when it's time to take the audience to the layout that you prepared behind the scenes, just click on it in the Layouts bar and you can present along as if you had prepared ahead of time all along. And the added benefit is that Olivia can continue her presentation without knowing anything happened.

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