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Adobe Connect Essential Training
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Polling your audience


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Adobe Connect Essential Training

with Tim Plumer, Jr.

Video: Polling your audience

One great way to customize the experience for your audience is to learn something about your audience. And if you have a Chat Pod, you can certainly ask questions that are freeform questions, but you might also want some formal information collected in a way that you can use it more quickly, and for that we are going to use Polling. What I am going to do is create a new layout for this meeting. We'll select Create New Layout. I am going to create a new blank layout, because the only thing I want this layout to have in it, are going to be some Poll pods. So we'll select Poll and we are going to add a new Poll.
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  1. 1m 38s
    1. Welcome
      53s
    2. Using the exercise files
      45s
  2. 14m 58s
    1. What is Adobe Connect?
      1m 34s
    2. The Adobe Connect family of products
      1m 4s
    3. Obtaining a license to use for the training
      2m 44s
    4. A quick start guide to Connect
      9m 36s
  3. 28m 40s
    1. Creating a new meeting
      5m 0s
    2. Inviting people to your meeting
      3m 3s
    3. Creating users on your Connect account
      4m 22s
    4. Setting up audio: Voice over Internet Protocol (VoIP)
      7m 30s
    5. Setting up audio: Universal Voice (POTS)
      8m 45s
  4. 33m 6s
    1. Meeting the pods
      3m 44s
    2. Managing the pods
      4m 6s
    3. Creating and managing layouts
      9m 54s
    4. Preparing mode
      3m 35s
    5. Working in the Presenter area
      5m 8s
    6. Creating meeting templates
      4m 11s
    7. Managing meetings
      2m 28s
  5. 33m 29s
    1. Revisiting the Attendees pod
      6m 55s
    2. Setting user roles
      7m 10s
    3. Creating groups of users
      4m 12s
    4. Resetting passwords
      4m 59s
    5. Managing access to a meeting
      5m 33s
    6. Using the Connect Add-in
      4m 40s
  6. 27m 33s
    1. Using the Share pod
      5m 52s
    2. Uploading additional content
      4m 37s
    3. Sharing your screen
      7m 3s
    4. Whiteboarding
      4m 4s
    5. Using Full Screen mode to focus the audience
      5m 57s
  7. 37m 24s
    1. Loading PowerPoint files
      7m 24s
    2. Working with PDFs
      4m 12s
    3. Adding JPGs to a meeting room
      3m 42s
    4. Working with Flash video and MP3s
      5m 0s
    5. Loading SWF files (Flash projects)
      3m 54s
    6. Managing content on the server
      8m 13s
    7. Securing a meeting room
      4m 59s
  8. 46m 30s
    1. Customizing your meeting room
      5m 57s
    2. Using the Notes pod
      3m 59s
    3. Allowing your audience to chat
      4m 38s
    4. Polling your audience
      5m 43s
    5. Using a webcam
      4m 43s
    6. Sharing files and web links
      5m 57s
    7. Working with other presenters in Prepare mode
      2m 46s
    8. Working with other presenters in the Q & A pod
      3m 40s
    9. Chatting privately
      2m 55s
    10. Setting preferences
      6m 12s
  9. 17m 3s
    1. Creating a recording
      7m 24s
    2. Editing the recording
      4m 52s
    3. Using the recording
      4m 47s
  10. 20m 46s
    1. Using the meeting as a room
      6m 0s
    2. Managing users as meeting participants
      5m 47s
    3. Video conferencing with the Camera pod
      4m 25s
    4. Controlling someone else's screen
      4m 34s
  11. 12m 34s
    1. Installing the AIR application
      3m 7s
    2. Managing meetings
      5m 23s
    3. Managing recordings
      4m 4s
  12. 3m 35s
    1. Downloading and installing the app
      45s
    2. Attending a meeting
      2m 50s
  13. 48s
    1. Next Steps
      48s

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Adobe Connect Essential Training
4h 38m Beginner Feb 24, 2011 Updated Sep 09, 2011

Viewers: in countries Watching now:

In Adobe Connect Essential Training, author Tim Plumer, Jr. explains how to deliver and host interactive web meetings, webinars, and e-learning tutorials using Adobe Connect. The course covers the software's many tools for streamlining communication and engaging participants, such as the screen sharing, full-screen, and whiteboard features. Also included are tutorials on recording presentations, video conferencing, and using Connect with an iPhone or Android-based smartphone. Exercise files accompany the course.

Topics include:
  • Creating a new meeting
  • Understanding and managing pods
  • Incorporating PDFs, JPEGs, and interactive content
  • Enabling public and private chat sessions for attendees
  • Sharing files and links
  • Polling an audience
  • Using a web camera
  • Controlling a participant's screen
Subjects:
Business Collaboration Web Conferencing
Software:
Connect
Author:
Tim Plumer, Jr.

Polling your audience

One great way to customize the experience for your audience is to learn something about your audience. And if you have a Chat Pod, you can certainly ask questions that are freeform questions, but you might also want some formal information collected in a way that you can use it more quickly, and for that we are going to use Polling. What I am going to do is create a new layout for this meeting. We'll select Create New Layout. I am going to create a new blank layout, because the only thing I want this layout to have in it, are going to be some Poll pods. So we'll select Poll and we are going to add a new Poll.

Now this is kind of a large poll as it is, so I am just going to shrink this down a little bit, and I'll ask a question. There are two types of questions that I can ask. The first one that I am going to ask is going to be multiple choice. So I am going to ask what people think would be the best color scheme for the website. Now as I am typing this, people aren't seeing anything, they are just seeing an empty Poll Pod. So they are not tempted to jump in and start answering right-away. I'll go ahead and add some choices, and to get the Poll started what I need to do is open the Poll.

Now as soon as I open the Poll, people who are in the room can start to participate in the Poll, and all they need to do is select their favorite choice among the color scheme options that I have offered. Now I am going to go ahead and create another Poll because I want to create another type of Poll that you can have, and again I am going to resize this Poll, and I do want this to match up, and the question that I have here is going to be What products should we offer? Now I am not going to limit it to 1, so I am going to have a multiple answer poll here.

Oil, Bottles, Recipes, Flavored oil mixes. And again, I am going to open up the Poll. Right now the other participants can't tell who has voted and what has been voted for, and if I want them to be able to all I need to do is broadcast the results. Now people can see what their colleagues are voting for. So if I am using a poll to gather opinions, as I am doing here, then I'll want to do that. However, polls are also useful for quizzes, and so if you want to offer a quiz during your meeting, well you certainly probably don't want to broadcast the results because then it becomes choice by committee.

There are a couple of other things that we'll want to do with these polls to make sure that we are maximizing the use of them. First off, I am going to, under the Pod Options, choose the Result Format that I am going to show to the audience. There maybe times when you are having a meeting where you don't have as many people in the meeting as you'd like, and so instead of showing the number of people who are voting for a particular thing you can simply show as percentage. And then the actually hard numbers aren't there. That's kind of a tricky little way not to give away the fact that no body showed up for your meeting, but you are still indicating the percentages, so you are still indicating who is voting for what.

Another thing that you should probably do for every Poll is change its name. To do that, we actually have to close the voting and go into Prepare mode and then double-click on it. There is a reason that we are doing this, and I'll explain it in just a second, so let me name this poll, and then we'll go ahead and reopen the polls. Notice that by closing and reopening the polls I've taken away the results, so people can go ahead and vote but once you open the poll, it's a good idea not to close it because you'll lose the data that you had in the poll.

In this case the reason that I changed the name of the Poll Pod is because Poll 2 doesn't mean anything. I don't know what that poll is for. Product choice does, and if I go up here to the Pods menu and choose Poll, you can see that Product choice shows up as a poll that is remembered and maintained. So if I am having several different meetings with a focus group or something like that, I can bring this Poll Pod back to the stage at any point that I want to in an ad-hoc way. Now the final thing that's really useful about polls is that you can use them not just to gather opinion, but also to find out who's paying attention. Because you might have a group of people, half of whom have decided to go off and look at something else, and if it's an important meeting where you really need them to pay attention, it would be useful to know who has toddled off, or who is not paying attention.

For that you can always select View Votes, and that will show you exactly who voted and how they voted. Now you can see that Kirk has changed his votes a couple of times, Olivia has changed her votes a couple of times, and that Judy voted once. If I have 50 people in the room and I only see that three of them, or four of them I guess in this case, have voted, then I know something is happening, and I'll need to take some steps to bring people back to the meeting. Whether it's to put up a big red note pod or whatever I might do, this is a great way to understand who is actually participating in the meeting versus who is logged in and isn't perhaps participating as fully as they should.

So polls are really, really useful tools, for gathering information about not just the opinions of your audience or quizzing your audience but also the attentiveness of your audience. Now once you click on View Votes again you'll go back to the Standard View. If you do need to make a change to your poll, it's no problem, all you need to do is click on Prepare. That will bring you back in so that you can add perhaps another option or change some of the options based on the meeting that you are having. Polling is one of the most useful ways that I have encountered for customizing not just the meeting room but the meeting content, because by knowing what your audience is into, or knowing what your audience thinks about, or knowing how many of your audience members are paying attention, you can adjust your content to make it specific and useful for them, not just you.

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