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Another thing that the Adobe Connect Desktop application allows you to do is to manage your recordings. So at very least, with a Connect Desktop open, you can click on the Recordings tab, and because it's connected to the server, it can see a list of all of the recordings that you've made. And this is actually very handy, because these recordings aren't tied to any particular meeting. I may have recording sprinkled throughout all of the meetings on my server. And sometimes it's hard for me to remember in which meeting I made a particular recording when I want to share it with a customer, or a colleague, or someone like that. So instead of having to look in each and every meeting separately, what I can do is see my list of recordings and if it's a long list, I can actually search the recordings.
And this is why adding descriptions is so important, because it allows me to quickly find a recording among the many, many recordings. And I actually have well over a 150 on my Connect server. So that's great, but there is another thing that this tool can do that may not be obvious right away. I'm going to move this up so we can see the bottom of the screen. I'm going to click on a particular recording and I can play the recording by clicking Play. I can also note the URL and even note the meeting in which the recording was made. What I can also do is use this as a tool to make these recordings offline.
And it's not set up to do this, in fact most default Connect instances aren't. So I want to show you how to change that default, and then we'll look at how to work with it. I'm going to close this window. I am going to come over here to Firefox, and I have logged into my portal, I'm going to click on the Administration tab. Since I need to be an administrator to be able to do this, I might have to ask for help from a System Admin if I don't have those rights. Once I've selected the Administration tab, I'm going to click Compliance and Control. And there are actually a number of settings here that you may want to consider offline.
I'm going to focus specifically on Recordings and Notice, but this entire group of settings is designed to allow you to enable and disable specific aspects of Connect that might make sense for your particular institution. What I want to do is I want to Allow for distribution of local copies of recordings to end users. Once I've set that, I'll scroll down and click Save, and then I'm done with the portal. So I can either return Home or just close the browser. What I'm going to do now though is return to the Connect Desktop application.
It will log in to the server, I'll return to Recordings, and I'm going to search for a particular recording. So this recording is a Portal recording. It's a recording that's actually very, very short, but it has some stuff in it that are hot links. Like, for example, email addresses, and web links, and downloadable files that were made as a part of the recording. Notice now, I have a new button down here that says Fetch. What that means is that I can fetch this recording and make a local version of it from the Connect server onto my system. So go ahead and click Fetch.
It will process the download and then move it to my system, and actually it doesn't move it per say. It makes a copy to my system. So it's always going to be up on the server. In fact, if I click Play, it's actually going to play it from the server. However, if I select Play Local, it will play the movie from my local version of this. So we'll just expand this so we have a nice big full-screen. And notice that I can Play and Pause and work with the movie right here on my local desktop, as opposed to having to be connected to the server in order for this to work.
So I'll go ahead and close this up. And then if at any point that I decide I don't want the local version of this recording, all I need to do is hit Delete and the local version is gone, yet the server version is still available to me. So I can continue to play it. So more than just allowing me to look at a recording and play the recording, the Adobe Connect Desktop application allows me to move a recording to my local system and work with it there, which offers me some convenience when wanting to watch a recording. But overall, it's a much faster way to manage my recordings than to have to go into the portal, find my way into the particular meeting that contains the recording, and work with it from there.
So it's a tool that I think you'll find very, very useful.
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